LAKE FOREST COLLEGE 2020-2021 STAFF HANDBOOK Contents MISSION STATEMENT ............................................................................................................................... 6 FOREWORD ............................................................................................................................................... 6 SECTION I EMPLOYMENT ......................................................................................................................... 7 Recruiting and Selection ........................................................................................................................... 7 Appointment Procedure ......................................................................................................................... 10 Background Check .................................................................................................................................. 11 Employment Eligibility Requirement ...................................................................................................... 11 Definition of Administrative Personnel .................................................................................................. 12 Employment Classification for Non-Exempt Staff .................................................................................. 14 Introductory Periods ............................................................................................................................... 15 Promotions and Transfers ...................................................................................................................... 16 Employment or Evaluation of Relatives ................................................................................................. 16 Additional Employment .......................................................................................................................... 17 Appointment Reduction ......................................................................................................................... 18 Disciplinary Actions and Policy Violations .............................................................................................. 18 Grievance ................................................................................................................................................ 21 Personnel Files and Access ..................................................................................................................... 23 Resignation and Termination Notification ............................................................................................. 23 SECTION II REQUIREMENTS IN THE WORKPLACE ................................................................................. 23 Standards of Conduct ............................................................................................................................. 23 Statement of Respect and Responsibility ............................................................................................... 25 Conflict of Interest .................................................................................................................................. 26 Fraud and Standards of Conduct ............................................................................................................ 28 Identification Cards................................................................................................................................. 33 Acceptable Use of Information Technology Resources .......................................................................... 33 Electronic Communications ................................................................................................................... 38 Controlled Substances and Alcohol in the Workplace ........................................................................... 40 Drug-Free Workplace.............................................................................................................................. 41 2 Drug and Alcohol Abuse Prevention ....................................................................................................... 42 Smoking .................................................................................................................................................. 43 Travel, Entertainment and Business Expense......................................................................................... 44 Expense Advance .................................................................................................................................... 49 Use of College Facilities and Services ..................................................................................................... 49 Workplace Threats and Violence ............................................................................................................ 51 Weapons ................................................................................................................................................. 52 Emergency Weather Closing................................................................................................................... 52 SECTION III WORKPLACE COMMITMENT .............................................................................................. 54 Non-Discrimination Statement ............................................................................................................... 54 Review Process for a Student Claim of Staff Bias ................................................................................... 55 Sex Discrimination/Misconduct Policy and Complaint Resolution Procedures ..................................... 61 Consensual Romantic or Sexual Relationship and Evaluative Authority ............................................... 86 Lactation and Breastfeeding ................................................................................................................... 88 Whistleblower ........................................................................................................................................ 88 SECTION IV BENEFITS ............................................................................................................................. 92 Benefits Administration .......................................................................................................................... 92 Health Benefit ......................................................................................................................................... 93 Dental Benefit ......................................................................................................................................... 93 Basic Life Insurance ................................................................................................................................ 94 Long Term Disability Insurance .............................................................................................................. 94 Flexible Spending Account (FSA) ............................................................................................................ 96 COBRA ..................................................................................................................................................... 97 Retirement Plan ...................................................................................................................................... 98 Voluntary Separation Program for Administrative Staff and Non-Tenured Faculty .............................. 99 Moving Expenses Reimbursement ....................................................................................................... 108 Business Travel Accident Insurance ...................................................................................................... 109 Computer Loans.................................................................................................................................... 109 Educational Benefit for Administrative Staff ........................................................................................ 110 3 Educational Benefit for Support Staff ................................................................................................... 112 Tuition Exchange Program (CIC-TEP) .................................................................................................... 113 Tuition Remission Exchange Program (TREP) ....................................................................................... 115 College Housing .................................................................................................................................... 115 Employer-Assisted Housing (EAH) Program ......................................................................................... 117 Second Mortgage.................................................................................................................................. 120 Leave of Absence ................................................................................................................................. 123 Family and Medical Leaves of Absences............................................................................................... 123 Parental Leave ...................................................................................................................................... 129 Child Bereavement Leave ....................................................................................................................