4 January 2018 Chairman: Alderman T Jeffers Vice-Chairman: Councillor J Gray MBE Aldermen: M Henderson MBE, S P Porter, J Tinsley Councillors: N. Anderson, J Baird, O Gawith, A Givan, B Hanvey, B Mallon, T Mitchell, A McIntyre, L Poots Ex Officio: The Right Worshipful the Mayor, Councillor T Morrow Deputy Mayor, Councillor H Legge The monthly meeting of the Environmental Services Committee will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn, on Wednesday 10 January 2018, at 5.30 pm, for the transaction of business on the undernoted agenda. Please note that hot food will be available prior to the meeting from 5.00 pm. You are requested to attend. DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council Agenda 1. Apologies 2. Declarations of Interest 3. Minutes of the Environmental Services Committee Meeting held on 6 December 2017 4. Confidential Business Members are requested to go to the Confidential folder on Sharepoint to access the Environmental Services Committee confidential report. 4.1 Report from the Director of Environmental Services 4.1.1 Estimates (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.2 Charges for 2018/2019 (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.3 arc21 Extensions to Contracts Report (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.4 Natural Gas and Electricity Delegated Authority for Award (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.5 Department for Communities (DfC): Capital Funding for a Street Precinct Sweeper (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.6 Planning Enforcement – Cases with Court Proceedings for January 2018 (confidential for reason of information relating to any individual; information which is likely to reveal the identity of an individual; and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings. 4.1.7 Lisburn & Castlereagh City Council Planning Statistics Quarter 2 2017-2018 (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.8 arc21 Joint Committee Meeting – Tuesday 5 December (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.9 Extreme Weather Arrangements (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.10 Dog Control Orders (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.11 Animal Welfare Service (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.12 Screening Form – Section 75 Northern Ireland Act 1998 (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information) 4.1.13 Rolling Year Absence Figures for Environmental Services Directorate (confidential due to information which is likely to reveal the identity of an individual) 5. Report from Director of Environmental Services 5.1 Environmental Services Trading Accounts – Period 8 5.2 Invitation from Keep NI Beautiful: Live Here, Love Here Community Awards – 20 February 2018 5.3 Report from the Head of Service (Technical and Estates) 5.3.1 WEEE Consultation arc21 Consultation Response for Endorsing 5.3.2 Lisburn & Castlereagh City Council Final NILAS Reconciliation 5.3.3 arc21 Conference 2018 5.3.4 European Week for Waste Reduction (EWWR) Events 2017 5.3.5 Waste and Recycling Service Options Appraisal for Lisburn & Castlereagh City Council 5.3.6 Northern Ireland Local Authority Collected Municipal Waste Management Statistics – Annual Report 2016/17 5.4 Report from Head of Service (Environmental Health) 5.4.1 Information Sharing Protocol Between the Landlord Registrar and Lisburn & Castlereagh City Council 5.4.2 Consultations for Noting 5.4.2.1 Consultation on the Department’s Response to the TB Strategic Partnership Group’s Recommendations to Eradicate Bovine Tuberculosis 9BTB) IN Northern Ireland 5.4.3 Lisburn & Castlereagh City Council – Emergency Planning Role 5.4.4 Health and Wellbeing 5.4.5 The Roads (Miscellaneous Provisions) Act (Northern Ireland) 2010 – Roads Closure 5.4.6 Evaluation of the Licensing of Pavement Cafes Act (Northern Ireland) 2014 5.4.7 Reports Available from DAERA 5.4.8 Dog Control 5.4.8.1 Transfer of Dogs from the Council Dog Pound 5.4.8.2 Dog Control Statistics Published by the Department of Agriculture, Environment and Rural Affairs 5.4.9 Health and Safety 5.4.9.1 Health and Safety Joint Pre-Christmas Visits with the Northern Ireland Fire and Rescue Service 5.4.9.2 The Safety Advisory Group Minutes 5.5 Report from Acting Head of Service (Operational Services) 5.5.1 Service Update: Refuse Collection 5.5.1.1 Adverse Weather Update 5.5.1.2 Refuse Collection Data 5.5.2 Cleansing Services: Illegal Dumping Update 5.6 Report by Head of Service (Building Control) 5.6.1 Street Naming off Millmount Village Park, Dundonald 5.6.2 Land & Property Services (LPS), New Dwelling Statistical Reports for Q3, 2017/18 5.6.3 Building Control Applications – Full Plan Applications and Regularisation Certificates 5.6.4 Department of Finance (DoF) – Completion Notice Ready Report to Land & Property Services 5.6.5 Department for Communities (DfC) – Affordable Warmth Scheme 5.6.6 Tender for the Provision of IT Software for the Council’s Building Control Service 6. Any Other Business ooOOoo To: Members of Lisburn & Castlereagh City Council ES 06.12.2017 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of the Meeting of the Environmental Services Committee held in the Island Civic Centre, The Island, Lisburn, on Wednesday, 6 December, 2017 at 5:30 pm PRESENT: Councillor J Gray MBE (Vice-Chairman) Aldermen SP Porter and J Tinsley Councillors N. Anderson, O Gawith, A Givan, B Hanvey, A McIntyre, B Mallon, L Poots IN ATTENDANCE: The Director of Environmental Services Head of Service (Environmental Health) Acting Head of Service (Operational Services). Head of Service (Building Control) Head of Service (Technical and Estates) Member Services Officer Commencement of Meeting In the absence of the Chairman, Alderman T Jeffers, the Vice-Chairman, Councillor J Gray, chaired the meeting. Members passed their wishes for a speedy recovery to the Chairman, Alderman T Jeffers, following his recent illness. The Vice-Chairman welcomed everyone to the December meeting of the Environmental Services Committee and proceeded to outline the evacuation procedures in the case of an emergency. 1. Apologies Apologies for non-attendance were received on behalf of the Right Worshipful the Mayor, Councillor T Morrow; the Deputy Mayor, Councillor H Legge; the Chairman, Alderman T Jeffers; Alderman M Henderson, Councillor J Baird and Councillor T Mitchell. 2. Declarations of Interest The Vice-Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. There were no Declarations of Interest. 1079 ES 06.12.2017 3. Minutes of the Environmental Services Committee Meeting held on 1 November 2017 It was proposed by Alderman J Tinsley, seconded by Councillor A McIntyre, and agreed that the minutes of the meeting of the Environmental Services Committee held on 1 November 2017, as adopted at the meeting of Council held on 28 November 2017, be confirmed and signed. 4. Confidential Business It was agreed that the report and recommendations of the Director of Environmental Services be adopted, subject to any decisions recorded below. The Vice-Chairman, Councillor J Gray, advised that the matters contained in the confidential report would be dealt with “In Committee” for the following reasons: Item 4.1: Confidential due to information relating to the financial or business affairs of the organisation concerned [including the Council holding that information Item 4.2: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information Item 4.3: Confidential for reason of information relating to any individual; information which is likely to reveal the identity of an individual; and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings Item 4.4: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information Item 4.5: Confidential due to information which is likely to reveal the identity of an individual Item 4.6: Confidential due to information relating to the financial or business affairs of the organisation concerned [including the Council holding that information Item 4.7 Confidential due to information relating to the financial or business affairs of the organisation concerned [including the Council holding that information Item 4.8 Confidential due to information relating to the financial or business affairs of the organisation concerned [including the Council holding that information 1080 ES 06.12.2017 “In Committee” It was proposed by Councillor N Anderson, seconded by Councillor B Mallon, and agreed that the following matters be considered “in committee”, in the absence of members of the press and public.