TAHOE TRANSPORTATION DISTRICT (TTD) BUDGET FINANCE COMMITTEE Meeting Agenda Tahoe Regional Planning Agency January 21, 2011 128 Market Street 8:30 a.m. Stateline, NV 89449 Item Action Requested Page A. Review and Acceptance of the District’s Financial Recommend 12 Statement of Operations for July 1, 2010 through Acceptance November 30, 2010 B. Cooperative Agreement Between Tahoe Recommend Approval 16 Transportation District (TTD) and Caltrans Related to the State Route 89 Realignment and Fanny Bridge Rehabilitation Project C. Cooperative Agreement Between Tahoe Recommend Approval 32 Transportation District (TTD) and Nevada Department of Transportation Related to the State Route 28 Rehabilitation Project D. Approval of TTD Project Task Orders and Recommend Approval 66 Amendments to Existing Task Orders and Contracts TAHOE TRANSPORTATION DISTRICT (TTD) TAHOE TRANSPORTATION COMMISSION (TTC) Special Meeting – Notice of Agenda and Agenda Tahoe Regional Planning Agency January 21, 2011 128 Market Street 9:30 a.m. Stateline, NV 89449 This meeting is being called as a special meeting because it is not occurring on the regularly scheduled second Friday of the month at 9:30 a.m. All items on this agenda are action items unless otherwise noted. I. CALL TO ORDER AND GENERAL MATTERS A. Roll Call and Determination of Quorum of TTD/TTC B. Approval of Agenda for January 21, 2011 C. Approval of Minutes of December 10, 2010 II. PUBLIC INTEREST COMMENTS At this time, members of the public shall have the opportunity to directly address the Board. All comments are to be limited to no more than five minutes per person. The Board is prohibited by law from taking immediate action on or discussing issues raised by the public that are not listed on this agenda. III. BUDGET FINANCE COMMITTEE REPORT IV. TAHOE TRANSPORTATION COMMISSION (TTC) CONSENT ITEMS Item Action Requested Page A. Adoption and Approval of the Supporting Approval 1 Resolution for the Fiscal Year 2011 Federal Transit Administration 5311 Program of Projects for California to TRPA Governing Board V. ADJOURN AS TTC AND RECONVENE AS TTD VI. LEGAL BRIEFING - CLOSED SESSION CONFERENCE WITH LEGAL COUSEL – EXISTING LITIGATION. MV Transportation, Inc. v. STATA, et al. Case No. 10-CV-0240. 9th Judicial District Court. VII. PUBLIC HEARINGS Item Action Requested Page A. Public Hearing on Nevada Bikeway South Informational Only 4 Demonstration Project Joint Tahoe Regional Planning Agency (TRPA)/National Environmental Quality Act (NEPA) Draft Environmental Assessment VIII. TAHOE TRANSPORTATION DISTRICT (TTD) CONSENT ITEMS Item Action Requested Page A. Review and Acceptance of the District’s Financial Acceptance 12 Statement of Operations for July 1, 2010 through November 30, 2010 B. Approval of Cooperative Agreement Between Approval 16 Tahoe Transportation District (TTD) and California Department of Transportation (Caltrans) Related to the State Route 89 Realignment and Fanny Bridge Rehabilitation Project C. Approval of Cooperative Agreement Between Approval 32 Tahoe Transportation District (TTD) and Nevada Department of Transportation (NDOT) Related to the State Route 28/State 431 Intersection Improvement Project IX. TAHOE TRANSPORTATION DISTRICT (TTD) BUSINESS ITEMS Item Action Requested Page A. Update on Program of Projects Outreach Informational Only 40 Campaign - Completion of Phase I and Phase II Initiation B. Approval of TTD Project Task Orders and Approval 66 Amendments to Existing Task Orders and Contracts Item Action Requested Page C. Discussion of Potential Changes to the BlueGo Discussion and 68 Transit Service Direction X. DISTRICT MANAGER REPORT XI. BOARD, COMMISSION MEMBER AND STAFF COMMENTS XII. ADJOURNMENT COMPLIANCE WITH PUBLIC NOTICE REQUIREMENTS This notice and agenda has been posted at the TTD office and the following post offices: Stateline, Nevada and Tahoe Valley, California. The notice and agenda has also been posted at the North Tahoe Conference Center in Kings Beach, the Incline Village GID office and the North Tahoe Chamber of Commerce and on the TTD website: www.tahoetransportation.org. For those individuals with a disability who require a modification or accommodation in order to participate in the public meeting, please contact Judi White at (775) 589-5502. California Open Meeting Law Compliance Written notice of this special meeting was delivered to each member of the Board and to each local newspaper of general circulation and radio or television station who has previously requested such notice in writing. Such notice was received at least 24 hours before the time of this special meeting. Notice of this special meeting was posted at least 24 hours prior to the meeting in a location that is freely accessible to members of the public. In addition, the Board has caused this agenda and all documents constituting the agenda packet to be mailed to all persons requesting such materials, and such mailing occurred at the time the agenda was posted or upon distribution to all, or a majority of all, of the members of the Board, which occurred first. Nevada Open Meeting Law Compliance Written notice of this meeting has been given at least three (3) working days before the meeting by posting a copy of this agenda at the principal office of the Board and at three other separate, prominent places within the jurisdiction of the Board not later than 9 a.m. of the third working day before the meeting. Written notice of this meeting has been given by providing a copy of this agenda to any person who has requested notice of the meetings of the Board. Such notice was delivered to the postal service used by the Board not later than 9 a.m. of the third working day before the meeting for transmittal to the requester by regular mail, or if feasible for the Board and the requester has agreed to receive the public notice by electronic mail, transmitted to the requester by electronic mail sent not later than 9 a.m. of the third working day before the meeting. Supporting materials were provided to any person requesting such materials and were made available to the requester at the time the material was provided to the members of the Board or, if provided to the members of the Board at the meeting, were made available to the requester at the meeting. This agenda has been posted on the TTD website - www.tahoetransportation.org. TAHOE TRANSPORTATION DISTRICT / COMMISSION BOARD MEETING MINUTES December 10, 2010 TTD/C Board Members in Attendance: Andrew Strain, Member at Large, Chair Will Garner, Placer County, Vice Chair Don Morehouse, Washoe County Ron McIntyre, TNT-TMA Nancy McDermid, Douglas County Bruce Grego, City of South Lake Tahoe Tim Hart, Caltrans Others in Attendance: Carl Hasty, Tahoe Transportation District Alfred Knotts, Tahoe Transportation District Joanie Schmitt, Tahoe Transportation District Nick Haven, Tahoe Regional Planning Agency Karen Fink, Tahoe Regional Planning Agency Judi White, Tahoe Transportation District and Tahoe Regional Planning Agency Paul Taggart, Esq, Legal Counsel I. TAHOE TRANSPORTATION DISTRICT AND TAHOE TRANSPORTATION COMMISSION CALL TO ORDER AND ROLL A. Roll Call and Determination of Quorum The meeting of the Tahoe Transportation District and Tahoe Transportation Commission was called to order by Chairman Strain at 1:33 p.m., at the Tahoe Regional Planning Agency. Roll call was taken and it was determined a quorum was in attendance for the TTD/TTC. B. Approval of TTD/TTC Agenda of December 10, 2010 Ms. McDermid motioned to approve the TTD/TTC agenda for today’s meeting, holding Item VIII.C and VIII.D until 3:00 and moving Item IX. ahead if necessary. Mr. McIntyre seconded the motion. The motion passed unanimously. C. Approval of TTD/TTC Meeting Minutes for November 12, 2010 Motion/Second by Ms. McDermid/Mr. McIntyre to approve the TTD and TTC minutes, with changes by Mr. Teshara. The motion passed, with Mr. McIntyre abstaining. II. PUBLIC INTEREST COMMENTS No public interest comments were made. III. FINANCE COMMITTEE REPORT Mr. Garner noted the Finance Committee recommended approval of all the Consent Items. Tahoe Transportation Board Meeting Minutes - December 10, 2010 IV. TAHOE TRANSPORTATION COMMISSION (TTC) CONSENT ITEMS A. Recommend Approval of Regional Transportation Plan (RTP) Amendment #2 to the TMPO Governing Board Motion/Second by Mr. Grego/Ms. McDermid. The motion passed unanimously. V. TAHOE TRANSPORTATION COMMISSION (TTC) BUSINESS ITEMS A. Informational Overview of Sustainable Communities Strategy (SCS) of 2012 Regional Transportation Plan Ms. Fink gave a brief overview of Sustainable Communities Strategy and introduced Mr. Jeremy Nelson of Nelson Nygaard Consultants. Mr. Nelson gave a progress report of the consultant’s team work to date. Action Requested: Informational Only VI. ADJOURN AS TTC AND RECONVENE AS TTD VII. TAHOE TRANSPORTATION DISTRICT (TTD) CONSENT ITEMS A. Review and Acceptance of the District’s Financial Statement of Operations for July 1, 2010 through October 31, 2010 B. Approval of Nevada Department of Transportation (NDOT) Grant Agreement for Federal Transit Administration (FTA) Section 5311 Funds for BlueGo Transit Operations C. Approval of Purchase Orders for BlueGo Transit Operational Needs Motion/Second by Mr. McIntyre/Mr. Grego. The motion passed unanimously. VIII. TAHOE TRANSPORTATION DISTRICT (TTD) BUSINESS ITEMS A. Approval to Issue a Request for Proposal for Contract Services for Waterborne Pilot Project Operations Mr. Hasty reviewed this item. Ms. McDermid wanted to make sure the Board Members received the letter forwarded from Jennifer Montgomery, Placer County Supervisor, stating her support of the pilot project. Mr. McIntyre asked for clarification of what was being requested by staff. Mr. Hasty explained he is proposing to work with the North Lake Tahoe Resort Association, Mr. Shuff, and the Truckee North Tahoe TMA to hire a project manager to finish the job started with the report; continuing to look into getting agreements with property owners for the lakeside/ landside facilities, and putting together a Request for Proposal to advertise for a contractor that could supply a boat and begin operations this summer.