January 15, 2017 Subject: 2017 Midwinter Reports Reports are presented exactly as written by maker. Only reports submitted or forwarded to the Secretary Treasurer are included. Clicking on bookmarks in left column will take you directly to that report. Paul Kuntzmann, Secretary / Treasurer MEETING SCHEDULE MIDWINTER 2017 FRIDAY, FEBRUARY 17: OPEN MEETINGS IN THE CLUBHOUSE. FIELD TRIP TO THE AANR OFFICE CALL TO ORDER, MIDWINTER MEETING RECESS TO EXECUTIVE SESSION RECEPTION IN THE TERRACE SATURDAY, FEBRUARY 18: MIDWINTER TRUSTEE MEETING CONTINUES AANR EDUCATION FOUNDATION MEETING Presentation Schedule* Friday, February 17 TIME** ITEM PRESENTER 9:00 AM Call to Order President Bev Price 9:00 AM Panel Discussion on International Naturist Stephane Deschenes/ Dean Federation Hadley/ Barbara Hadley 9:45 AM Membership/Public Relations Dan Whicker/Melissa Sigman 10:30 AM Brainstorm Connett Fund Use President Bev Price 11:00 AM Florida Economic Impact Study Trustee, Ralph Collinson 11:15 AM Break/Dress in Business Casual 11:30 AM Depart for AANR Office Those with cars will transport 12:30 AM Ribbon Cutting and Rededication of Office Kissimmee C of C/others 1:30 PM Back to the Cove 2:00 PM Ad Hoc Membership Issues Committee Chair, Theresa “T” Price 3:00 PM Budget Chair, Bob Campbell 3:30 PM Break 3:45 PM Call to order, Midwinter Meeting (see agenda) President Bev Price 6:00 PM Reception in the Terrace Hosted by the Cove Schedule* Saturday, February 18 TIME** ITEM PRESENTER 9:00 AM Reconvene Midwinter Meeting (See Agenda) President, Bev Price 2:00 PM AANR Education Foundation, Clubhouse Gary Spangler TBD Group Dinner at Lakeside Carolyn Hawkins *Subject to change. **The times are approximate. NOTE: ALL MEETINGS EXCEPT THE EXECUTIVE SESSION ARE OPEN TO EVERYONE. Midwinter Trustees’ Meeting Agenda* Friday, February 17, 2017 TIME** ITEM PRESENTER 3:45 PM Call to Order/Special Assignments President Bev Price 3:50 PM Roll Call Secretary Paul Kuntzmann 3:53 PM Declaration of Quorum Bev Price 3:55 PM Introduction of Dignitaries Bev Price 3:58 PM Consideration of Rules and Order of Business 4:00 PM Report the Interim Motions since August 2016 Paul Kuntzmann 4:03 PM Approval of Minutes – Outboard Meeting, Bev Price August 11, 2016 4:06 PM Approval of Minutes – Inboard Meeting, August Bev Price 12, 2016 4:10 PM Recess to Executive Session Midwinter Trustees’ Meeting Agenda* Saturday,, February 18, 2017 9:00 AM Call to order/Reconvene Bev Price 9:02 AM Roll Call Paul Kuntzmann 9:05 AM Report of the Executive Session Paul Kuntzmann 9:10 AM President’s Comments to Board Bev Price 9:20 AM Executive Director’s Comments to Board Dan Whicker 9:30 AM Legal Counsel’s Comments to Board Erich Schuttauf 9:40 AM Committee Reports – updates to the written reports only (if you didn’t write a report, you will not have an update) IA: Theresa “T” Price Government Affairs: Tim Mullins Membership Marketing/PR: George Oberle/Sharon McLeod Convention and Facilities Brenda Spangler/David Heide Legislation Julie Erlenmeyer Glen Miller Fund Fred Van Nest Planning Kathy Watzel Research and Education Joan Harris/Lucy Heide/Mike Parker Club Representative Kathy Smith 10:10 AM Break 10:30 AM Committee Reports – updates to the written reports only (if you didn’t write a report, you will not have an update) AANR Youth Patty Faber WINR Joan Harris Nominating Gloria Waryas Hall of Fame Richard Quigley Young Nudist Leaders Jessica Harpin Finance Bob Campbell 10:50 AM Regional Presidents’ Council Report Mark Heunison 11:00 AM Business Specifically Referred to This Meeting Approval of the 2017 Budget Bob Campbell 11:10 AM New Business Determine the Trustees’ decision on the Bev Price International Naturist Federation Motion(s) from the Ad Hoc Membership Theresa “T” Price Issues Committee 11:40 AM Good of the Order/Announcements/Adjourn *Subject to change. **The times are approximate. January 2017 Subject: Secretary / Treasurer Report, Midwinter 2017 Since our last meeting three Interim Motions have been brought forward and voted upon via electronic communications. They are as follows: Interim Motion # 1, October 12, 2016 I move to ratify the appointment of Gloria Waryas as chair of the Nominations Committee. Maker : Beverly B Price Second: None Needed Purpose: As Stated Fiscal Impact: None Discussion: None Disposition: Passed Unanimously Interim Motion #1, December 1, 2016 To Amend Governance Manual Section VII as follows: 7.01.10 The Capital Improvements Property Management Reserve Fund. The excess monies in the Life Membership Fund will be transferred to this fund on December 31 of each year. This fund is to be utilized only to finance capital maintenance and improvements to the AANR office building complex. Funds withdrawn must be repaid from the Operating Account in equal annual installments at a rate equal to the lesser of the total original withdrawal divided by 15 or $2,000. No interest shall be charged on any monies borrowed from the fund. Interest earned on the capital balance of the fund shall be retained in the fund. The Capital Improvements Property Management Reserve Fund is under the oversight and review responsibility of the Finance Committee. Purpose: To provide a name for this Reserve Fund that more closely reflects the purpose of the Fund. Fiscal Impact: None Maker: Finance Committee Second: None Needed Discussion: None Disposition: Passed Unanimously Interim Motion #2, December 1, 2016 To Amend Governance Manual Section VII as follows: 7.01.09 The Ray and Mildred Connett Memorial Fund. This fund was established by the action of the Trustees as a memorial to Ray and Mildred Connett to receive gifts and bequests generated by the AANR Planned Giving Program and to maintain those funds as an AANR endowment in a separate, interest bearing or income- generating fund. The purpose of the fund is to stimulate membership growth through non- recurring membership enhancement programs. Interest or dividend income earned by the fund shall be added to the fund. The total capital value of this fund shall be capped at $200,000. Funds in excess of that amount will be transferred to the Property Management Reserve Fund on December 31 of each year. The Connett Fund is under the oversight and review responsibility of the Finance Committee. Purpose: To establish a maximum balance for the Fund that is consistent with the purpose of the Fund. Fiscal Impact: None Discussion: Yes, all via e-mail Maker: Finance Committee Second: None Needed Disposition: Passed, 11-Yes, 3-No, Fred Van Nest, Lewis Dreblow, Susan Weaver There will be a motion to ratify the actions of the board during the Mid-Winter Trustee Meeting. As Treasurer, I stay in contact with Bob Campbell, Finance Chair and Judy Mason, Finance Director. The Finance Committee consisting of Bob Campbell, Judy Mason, Beverly Price, Dan Whicker and myself met to work on the budget in December. The proposed budget is outlined in the Budget Reports submitted by Bob Campbell. Respectfully Submitted, Paul Kuntzmann Paul Kuntzmann Secretary / Treasurer 2017 AANR Mid-Winter Board Meeting Report from the Executive Director It is hard to believe that a year has nearly passed since coming on board as AANR's Executive Director. The time went by so quickly as I integrated myself into the team, identified areas in need of improvement, visited with regions and members and collected ideas for change, and then began implementing improvements to internal processes that would form a foundation on which to build better member service programs. This report will look back on some major accomplishments since my first day on the job and will also look ahead to what we can expect in the coming months as we guide AANR into future growth and success together. At the outset, I wish to thank our President, Bev Price, and all of our trustees, regional presidents, and other members of AANR leadership for your guidance and for your faith in me and in our office team. Your trust and encouragement has made all the difference during this transitional time for AANR, and it will continue to fuel us as we move ahead into 2017 and beyond. My intention from Day 1 was to observe, listen, and collect information that would be instrumental in developing plans for the administration of the AANR office and the implementation of current and future AANR programming and services. Immediate administrative change, I thought, was not what was needed. Bev Price, as acting Executive Director, paved the way for me by cleaning up a lot of the messes that existed from some difficult years of transitions. During the lifetime of any organization, it is common to come to points in time of organizational transition that include a bit of upheaval. It can be difficult, but it is normal. What is important is how the organization comes out of such times. Has it become stagnant, has it gone backwards, or is it moving forward? This has been my greatest concern regarding AANR's recent past, more so than pointing out specifics, dwelling on past problems, or otherwise revisiting the past. "It's a new day," is what I have been telling our team. "Let's move on and forward." AANR is still in the process of transition, but we are poised for growth and success, and I sincerely believe that. My efforts in 2016 were focused on solidifying a foundation on which to build--to strengthen our administrative support structure and present it to AANR leadership as ready for action. After spending the necessary time observing, listening, gathering information, and formulating plans, I quickly turned my attention to team building, improving internal processes, opening doors of new opportunity, and generally rallying the troops.