Town of Gore Bay Agenda Regular Council Meeting Tuesday, October 13, 2020 @ 7:30 PM Council Chambers Page 1. CHANGES TO THE AGENDA 2. DECLARATION OF OFFICE - JACK CLARK 3. DISCLOSURE OF PECUNIARY INTEREST 4. ADOPTION OF THE MINUTES 4.1. Regular Council - 15 Sep 2020 - Minutes - Pdf 4 - 12 5. BUSINESS ARISING OUT OF THE MINUTES 5.1. Arena 13 - 15 Gore Bay Arena - Draft 2020-21 Ice Schedule Gore Bay Arena - Covid 19 Operating Procedures - SDHU 6. CORRESPONDENCE 6.1. Township of Asphodel-Norwood re: Cannabis Enforcement 16 - 17 09 - 22 CannabisEnforcement 6.2. County of Wellington re:MPAC Assessment Methodologies for Aggregate 18 - 24 Resource Properties Correspondence Oct 2020 Aggregate Resource Property Valuation Advocacy Report MUNICIPAL RESOLUTION 7. BOARDS AND COMMITTEES 7.1. General Government Committee 7.1.1. General Government - 23 Sep 2020 - Minutes - Pdf 25 - 29 7.2. Public Works & Properties Committee 7.2.1. Public Works and Properties - 28 Sep 2020 - Minutes - Pdf 30 - 34 7.3. Manitoulin Island Clinician Recruitment & Retention Committee (MICRRC) 7.3.1. MICRRC Meeting Minutes September 23, 2020 35 - 37 7.4. Gore Bay Union Public Library 7.4.1. September Minutes 2020 38 - 39 7.5. Gore Bay and Gordon/Barrie Island Joint Fire Board 7.5.1. Fire Board Meeting Minutes October 8 2020 40 - 41 7.6. Community Policing Advisory Committee 7.6.1. 2021 Annual Billing Letter for Municipalities Eng 42 - 54 Page 1 of 204 GoreBay 7.7. Manitoulin – Sudbury District Services Board 7.7.1. 2nd_Quarter_Financial_Report_Unaudited_2020 55 - 64 CAO_Second_Quarter_2020_Activity_Report 7.8. Manitoulin Centennial Manor Board 7.8.1. 4 - CENTENNIAL Financial statement (MANAGEMENT) - August 2020 65 - 88 MCM Monthly Report September 7.9. Sudbury & District Health Unit 7.9.1. M_BOH_Unapproved_2020-09-17 89 - 100 7.10. Manitoulin Planning Board 7.10.1. BoardMinutes-Sept29-2020-1 101 - 110 7.11. Museum Board 7.11.1. Minutes of the Gore Bay Museum Board Meeting September 29, 2020 111 - 113 8. BY-LAWS 8.1. Confirmatory By-law 114 Confirmatory By-law 2020-29 8.2. By-law No. 2020-30 Amendment to By-law No. 2020-10 Boards and 115 Committees By-law By-law 2020-30 Amend Boards and Committees By-law 2020-10 8.3. 2020-31 Amendment to By-law 2019-13 Appoint Bank Signing Authority 116 - 118 By-law 2020-31 Amendment to Banking Signing Authority 2019-13 By-law to Authorize Signing Authority 8.4. 2020-32 Appointment of Treasurer 119 - 120 By-law 2020-32 Appointment of Treasurer 8.5. 2020-33 Appointment of Deputy Clerk 121 by-law 2020-33 Appointment of Deputy Clerk 8.6. 2020-34 Appointment of a Chief Administrative Officer 122 By-law 2020-34 Appointment of Stasia Carr as CAO 8.7. By-law 2020-35 To Allow Fire Board to Bill Insurance Companies 123 2020-35 BEING A BYLAW TO IMPOSE FEES FOR STRUCTURE OR HWY FIRES 9. NEW BUSINESS 9.1. Waterworks and Sewerworks Financial Statement 124 - 139 Gore Bay Waterworks 2019 Draft 9.2. Consolidated Financial Statement 140 - 167 Town of Gore Bay DRAFT 2019 Consolidated FS 9.3. Water Street Paving re: Request to Straighten 9.4. Electric Vehicle Charging Stations 168 - 182 Agenda Item Report - AIR-20-019 - Pdf Page 2 of 204 Municipal Leaders EV Charging 9.5. Huron North Shore and Manitoulin Island Rural Broadband Network 183 - 189 2020-10-02 Broadband Update #3 to Chiefs and Mayors ROCK Networks Research-1 (1) (previously circulated) 9.6. 2020 Court Security and Prisoner Transportation Grant 190 - 191 DOC 9.7. Manitoulin Health Centre re: Ventilator Campaign Funding 192 DOC 9.8. Celebrate Canada Program 193 - 194 DOC 9.9. Gore Bay Fitness Centre 9.10. Christmas Hours 10. INFORMATION 10.1. Municipal Operating Funding Stream - Phase 2 195 - 197 SRA Phase 2 Hon Steve Clark October 1 2020 10.2. Letter from Sylvia Jones re: Anti-Racism Initiatives 198 - 204 132-2020-3484_SG Outgoing (EN) 11. CLOSED SESSION 11.1. Matter Regarding an Identifiable Individual 11.2. Staff 12. ADJOURNMENT Page 3 of 204 MINUTES Regular Council Meeting Tuesday, September 15, 2020 Community Hall (Upstairs) 7:30 PM COUNCIL PRESENT: Aaron Wright, Councillor Ken Blodgett, Councillor Leeanne Woestenenk, Councillor Dan Osborne, Mayor Kevin Woestenenk, Councillor Paulie Nodecker, Councillor COUNCIL ABSENT: STAFF PRESENT: Stasia Carr, Clerk, Michael Lalonde, Treasurer, Dave Hillyard, Arena Manager MEDIA PRESENT: Tom Sasvari PUBLIC PRESENT: 1. Changes to the Agenda a) 14900 Moved by Aaron Wright Seconded by Paulie Nodecker THAT the following changes be made to the agenda: Add Correspondence 4.i) The Corporation of the Loyalist Township re : Ferry Transportation FURTHER the following agenda item numbers are adjusted to reflect the addition to the agenda. Carried 2. Disclosure of Pecuniary Interest a) none declared 3. Adoption of the Minutes a) Minutes of Regular Council Meeting on Monday, August 10, 2020, and Special Council on Wednesday, September 2, 2020 14901 Moved by Leeanne Woestenenk Seconded by Kevin Woestenenk Page 4 of 204 THAT the minutes of the August 10, 2020, Regular Council Meeting and Wednesday, September 2, 2020, Special Council Meeting be adopted as presented. FURTHER are amended to include Dan Osborne's stated pecuniary interest. Carried 4. Business Arising out of the Minutes a) Councillor Resignation/Vacancy 14902 Moved by Kevin Woestenenk Seconded by Ken Blodgett THAT Jack Clark's application be accepted to fill the vacant Council seat. Carried b) Arena 14903 Moved by Aaron Wright Seconded by Paulie Nodecker WHEREAS due to the Covid-19 pandemic new operating procedures for the Gore Bay Memorial Arena are necessary; AND WHEREAS the Gore Bay Arena Manager has proposed a plan for reopening the arena following the recommendations set out by the Sudbury District Health Unit (SDHU) Ontario Public Health, Hockey Canada, Ontario Recreation Facilities Association (ORFA); AND WHEREAS the arena manager is requesting the approval from Council to re-open the Arena on October 1, 2020 to prepare for a 2020/2021 skating season, with a tentative plan to be open to the public Monday November 2, 2020; AND WHEREAS an adjusted arena schedule and staffing is required to fulfill the safety protocol for the cleaning of the arena; THEREFORE BE IT RESOLVED THAT Gore Bay Council set the opening of the arena for October 1, 2020with a tentative opening date to the public set for November 2, 2020; FURTHER Gore Bay arena policies are drafted to include all the covid-19 protocol for the safe opening of the arena and to be presented to Council for approval as well as a draft schedule be presented with reduced days of availability to be included; AND FURTHER the Canteen is to remain closed for the duration of the 2020/2021 arena season; AND FURTHER staff are to advertise in the local paper, website and social media for a part time arena assistant and a part time student position. Carried c) Commercial Rent / Tax Relief Due to Covid-19 14904 Page 5 of 204 Moved by Leeanne Woestenenk Seconded by Paulie Nodecker WHEREAS Council directed staff to propose an evaluation system to determine potential rent reductions for commercial operations who are tenants of the Town of Gore Bay due to the mandatory closures during the Covid-19 pandemic; AND WHEREAS a staff report was reviewed by Council proposing an evaluation criterion for 4 types of businesses in operation within Gore Bay; THEREFORE BE IT RESOLVED THAT Gore Bay Council approve the proposed rent reduction criteria due to the Covid-19 closures as outlined in the Treasurer’s Staff Report and it be amended to reflect the quantitative year to be between June 2020 and September 2020; FURTHER, each application is to be reviewed by the General Government Committee to make a recommendation to Council to approve. Carried 5. Correspondence a) Loyalist Township re: Ferry Transportation 14905 Moved by Aaron Wright Seconded by Leeanne Woestenenk WHEREAS The Corporation of the Loyalist Township has passed a resolution requesting the Ministry of Transportation support the Canadian Ferry Association’s request that ferries be considered part of the local transit system and that lost revenues due to the pandemic be eligible for reimbursement; THEREFORE BE IT RESOLVED THAT Gore Bay Council supports The Corporation of the Loyalist Township in their resolution to request ferries be considered part of the local transit system and that lost revenues are eligible for reimbursement and they be so advised. Carried 6. Boards and Committees 6.1. General Government Committee 6.1.1. 14906 Moved by Kevin Woestenenk Seconded by Ken Blodgett THAT a hiring committee be created for the vacant Bottle Return Position consisting of Dan Osborne, Leeanne Woestenenk, Aaron Wright, and Stasia Carr Carried 6.2. Public Works & Properties Committee no resolution Page 6 of 204 6.3. Waste Management Committee no resolution 6.3.1. 6.4. Transfer Station Committee 6.4.1. 14907 Moved by Paulie Nodecker Seconded by Leeanne Woestenenk WHEREAS the Transfer Station Committee made a resolution to extend the employment of the second attendant at the Transfer Station until December 1, 2020; AND WHEREAS there is a vacancy for the second attendant at the site in which the committee approve advertising to fill; THEREFORE BE IT RESOLVED THAT Gore Bay Council is in support of this motion and the Transfer Station Committee be so advised. Carried 6.5. Community Policing Advisory Committee no resolution 6.5.1. 6.6. Gore Bay and Gordon/Barrie Island Joint Fire Board 6.6.1. Donation re: Jaws of Life 14908 Moved by Aaron Wright Seconded by Leeanne Woestenenk WHEREAS the Gore Bay and Gordon/Barrie-Island Joint Fire Department have been offered a donation of a set of jaws; AND WHEREAS auto extrication with heavy hydraulics is not part of the Fire Board’s core services offered; AND WHEREAS training of staff and a change to the core services offered is required for the use of the jaws of life equipment; THEREFORE BE IT RESOLVED THAT Gore Bay Council approve receiving the jaws of life donation and the equipment is not to be used until a core services evaluation is conducted and further full training has been received by Fire Department.