ANNUAL REPORT 20 20 ANNUAL REPORT 2020 BOARD OF DIRECTORS, ORGANISATIONAL MANAGEMENT & CHART 02 COMMITTEES 28 CHAIRMAN'S STAKEHOLDER 04 REPORT 30 CHART CHAIRMAN OF THE FINANCE, AUDIT AND RISK CLUB 06 COMMITTEE'S REPORT 32 REPORTS CHIEF EXECUTIVE DONORS 10 OFFICER'S REPORT 74 LEGAL HONOURS & 12 REPORT 75 TRADITIONS HUMAN RESOURCES SCHOLARSHIPS 14 REPORT 76 OPERATIONS DIRECTORS' 16 REPORT 82 REPORT SPORT INDEPENDENT 18 REPORT 88 AUDITOR'S REPORT PROGRAMS & FINANCIAL 20 PARTICIPATION REPORT 91 STATEMENTS MARKETING & NOTES TO THE COMMUNICATIONS FINANCIAL 24 REPORT 95 STATEMENTS BLUES ASSOCIATION USSF ANNUAL REPORT 26 REPORT 111 AND ACCOUNTS 1 ANNUAL REPORT 2020 ANNUAL REPORT 2020 Membership College No. of Memberships Eligible 31/12/2020 31/12/2019* Club Member 40 29 0 University Member 3 2 0 Residential College Member 6 0 0 BOARD OF DIRECTORS, SUSF Management Member 1 1 0 SUSF Director 9-10 10 1 University Faculties 5 1 0 MANAGEMENT & University Schools 3 1 0 COMMITTEES Total 68 44 1 Rodney Tubbs Sam Power Benjamin Lindsay Kirsten Thomson Michael Spence Adelina Romano Chris Noel Mike Wiseman BOARD OF DIRECTORS CONSTITUTIONAL COMMITTEES Philip Le Philippa Pattison Andrew Heil Todd Stevenson • Chair: David Mortimer AO The Finance, Audit and Risk Committee (FARC) Mohammed Alkhub Andrew Duggan Jane Sanchez Natalie Klug • Deputy Chair: Simone Whetton Warwick Lynch (Chair), Jane Spring (Deputy Chair) Michael Walton Shuaib Yeung Declan Everett-Morgan Mark Faraday and David Mortimer. • Chair of FARC Committee: Warwick Lynch Andrew Dodds James Gifford Sarah Stewart Adam Theobald • Deputy Chair of FARC Committee: Jane Spring The Nominations Committee Antony Green Theresa Choy David Haigh Zoe Naylor Club Representatives: Brendan Casey, Wil Honner • Non-Executive Directors: Kirsten Thomson, Mike Wiseman Simon Lewis Hansung Kim David Mortimer Ed Smith & Todd Stevenson and Andrew Wennerbom. Eliza Roche Wade Shipard Simone Whetton Patrick Cunningham University Representatives: David Pacey, Philippa Pattison • Non-Executive Director and Chair of the USSF: Rodney Tubbs and Stephen Phillips Simon Philips Georgia Lomis-Futeran Warwick Lynch James Glister • Student Non-Executive Directors: Natalie Klug & Mark Faraday Independent Member: Sally Loane Takumi Ohashi Maddison Jones Jane Spring Mattia Anesa • Company Secretary: Natalie Brown Facilitator: Jill Baker MANAGEMENT The Clubs Advisory Committee • Chief Executive Officer: Ed Smith Representative(s) from each SUSF Club. • Chief Financial Officer: Enda Carberry The Blues Committee • Chief Operating Officer: Andrew Heil Michael Walton, Ed Smith, Morgan Brooking, Hannah Buckling, • Legal Counsel: Natalie Brown Sarah Cook, Dean Gleeson, Michael Higgins and Taryn King. • Head of People & Culture: Kylie Algie The Awards Committee • Head of Marketing & Communications: Nicole Safi Michael Walton, Ed Smith, Leonie Lum, Emily Chancellor, Andrew Duggan and Zoe Naylor. • Head of Programs & Participation: Matt Rennick • Head of Sport: Leonie Lum Board Sub-Committees • Operations Manager: Paul Reynolds The CEO Recruitment Sub-Committee As at 30 December 2020. David Mortimer, Simone Whetton, Rodney Tubbs and Kirsten Thomson. The Club Affiliation Agreement Sub-Committee Simone Whetton, Mark Faraday, Mike Wiseman, Ed Smith and Natalie Brown. Past Chairs 2019 – Rodney Tubbs 2 3 ANNUAL REPORT 2020 ANNUAL REPORT 2020 CHAIRMAN'S REPORT 2020 WAS SYDNEY UNIVERSITY Throughout this report you will read about the challenges that 2020 presented and, in particular, the significant limitations SPORT AND FITNESS’ (SUSF) FIRST that the COVID-19 pandemic put on our members, clubs and YEAR OF OPERATIONS AS THE NEWLY operations. More importantly, you will also read about the INCORPORATED NOT-FOR-PROFIT extraordinary efforts and initiatives that SUSF and its clubs COMPANY KNOWN AS SUSF LIMITED. employed to overcome the obstacles we confronted. On a personal note, it has been a great privilege to be appointed the first Chair of the Board of SUSF Limited and I would like For the 130 years prior to 1 January 2020, SUSF operated as an to thank the Chair of our Finance Audit and Risk Committee, unincorporated association both before and after the merger Warwick Lynch, and all of my fellow Board members for their of the men’s and women’s sports associations in 2003. By 2019, ongoing contributions and support throughout this very the programs and business of SUSF had grown remarkably in all challenging year. dimensions such that it was the right time to transition to a more I would also like to thank the Chair of the Clubs Advisory appropriate incorporated structure governed by a company board Committee, Justice Michael Walton, and all of our club volunteers appointed on merit and experience. who donate countless hours and philanthropic funds to keep This publication is the first Annual Report of the new SUSF each of our outstanding clubs’ programs in their rightful place and it summarises the enormous breadth of sports, programs as the leading University sporting clubs’ program in Australia. and support that SUSF offers to its members and clubs. These Finally, I must thank the University of Sydney for its tremendous include terrific participation programs such as our free Water support throughout the history of SUSF. I look forward to Safe Program and the historic Rawson Cup and Rosebowl many more years of what I believe is a great connection competitions between our traditional colleges, and our support between the University and its sporting community. This spans the full spectrum of sport all the way up to our national strong connection underpins our leadership in University sport champion football clubs and our many scholarship athletes in the southern hemisphere. and Olympians. SUSF caters for the sporting needs of our University community. DAVID MORTIMER AO | CHAIRMAN 4 5 ANNUAL REPORT 2020 ANNUAL REPORT 2020 CHAIRMAN OF THE FINANCE, AUDIT AND RISK COMMITTEE'S REPORT 2020 WAS ANOTHER SOLID YEAR FOR contribution the JobKeeper scheme made to the financial SYDNEY UNI SPORT & FITNESS (SUSF) AND wellbeing of the company. ITS CLUBS, AND SAW SOME INCREDIBLE FINANCIAL MANAGEMENT AND RESULTS MILESTONES ACHIEVED. The pandemic brought a new impetus to the management of the company’s finances with monthly cash flow statements prepared and projections for the year followed by an updated Profit & Loss Sydney University Sport and Fitness Ltd (“SUSF Ltd”) was budget based on reduced revenue streams. incorporated on 1 July 2019 and commenced operations on On the revenue front overall revenues fell by just $50,000, which 1 January 2020 when it took over the business operations of on the face of it was an excellent outcome. However, when one Sydney University Sport & Fitness (“SUSF”), an unincorporated strips out the support of Jobkeeper the real drop in operating company. All staff and assets of the old SUSF transferred to the revenues was $3.72m or a fall of 25%. All key revenue streams new company. The inaugural year for this new organisation saw significant declines when compared to the SUSF revenues certainly was a baptism of fire. of 2019 and our main operating revenue streams - Passes and Membership saw declines of 47% and 54% respectively with CORONAVIRUS PANDEMIC (COVID-19) most other streams showing declines of 50% or more. Sydney Like every other business, SUSF Ltd was impacted by the University funding and support also contributed to the financial Coronavirus pandemic. Given our heavy reliance on participation outcome of SUSF. in sport, whether it be in the Gym, the Pool or out on the field, the A small surplus for the year was achieved of $1,810 compared to financial impact on SUSF Ltd was significant as all our facilities $24,884 in 2019 for SUSF. were shut to the student and general community population for three months. On the balance sheet front, the Board took the decision to reverse the Asset Revaluation Reserve established under the old SUSF of Consequently, SUSF Ltd has experienced falls in income across $24.4m to comply with the AASB accounting standards on Right all our revenue streams with several of them falling to zero during of Use Assets. This has resulted the Total Assets adjusted from the lockdown period. As the shutdown eased SUSF Ltd was in $28.6m in 2019 to $4.32m at the end of 2020. a position to gradually re-open our facilities with limits on the number of members allowed into any facility at any one time, SUSF LTD MANAGEMENT whilst at all times remaining in strict compliance with COVID-19 As SUSF Ltd commenced operations as an incorporated company restrictions imposed by the Australian and New South Wales at the beginning of 2020, the Board made several significant Governments. The knock on effect here was a very gradual return new appointments during the year in order to strengthen the to income generation for some of our facilities. An ongoing impact management team. Ed Smith, Acting CEO was appointed to the on revenue continues to be the Australian hard border closure position of Chief Executive Officer in August 2020. In January preventing international students from returning to Australia. the Board appointed its first Head of People and Culture, Kylie Great credit must go to all the staff at SUSF Ltd, many of whom Algie, bringing much needed Human Resource skills to a staff worked on reduced hours, took annual leave, unpaid leave or compliment of over 250. In February the management appointed worked from home, reflecting the commitment they have to Enda Carberry as Assistant Finance Manager to lead the SUSF Ltd and the management team. There were no forced company’s plans for upgrading the Finance and Payroll systems. redundancies during this time and at this stage the Finance, Audit The Board subsequently appointed Enda as Chief Financial Officer and Risk Committee wish to extend their gratitude to all staff for in August following the departure of the then Finance Manager, their ongoing commitment to SUSF Ltd during these very difficult Adrian Sligar.