RITES LIMITED BID No. RITES/SP(SD)/BID-BVI/Tech-Consultancy/2019 BID DOCUMENTS FOR APPOINTMENT OF TECHNICAL CONSULTANT FOR PROVIDING ARCHITECTURAL PLANNING & ENGINEERING SERVICES FOR PREPARATION OF STATION DEVELOPMENT PLAN FOR RE-DEVELOPMENT OF BORIVALI (BVI) RAILWAY STATION ALONG WITH COMMERCIAL DEVELOPMENT OF LAND PARCELS ADJOINING THE RAILWAY STATION TECHNICAL BID (PART-1) MAY 2019 4th Floor, RITES BHAWAN, 1, SECTOR-29, GURGAON-122 001, Tel: +91-124-2818436, Fax: +91-124 -2571660 CIN No. L74899DL1974GOI007227 Website: www.rites.com SECTION 1 NOTICE INVITING e-TENDER AND INSTRUCTIONS TO TENDERERS (ITT) Page 1 of 129 SECTION 1 NOTICE INVITING e-TENDER AND INSTRUCTIONS TO TENDERERS 1.0 GENERAL Introduction Ministry of Railways (MOR) as part of its policy of redevelopment of Railway stations across the country has entrusted Indian Railway Station Development Corporation (IRSDC) as the nodal agency for the work of redevelopment of the railway stations with modern passenger amenities along with exploitation of commercial development on leasehold rights on the vacant railway land and air space at the railway stations. IRSDC has appointed RITES as Project Management Consultant in term of its LOA EOI No. IRSDC/HQ/EOI/47/2018/CPSE/34 Dated 08.01.2019 for redevelopment work of 9 (Nine) Railway stations. 1.1 Tender Notice Open Tenders are invited through E-Tendering system by RITES Ltd., a Public Sector Enterprise under the Ministry of Railways, from the bidders who fulfill the minimum eligible criteria specified in this document and from IRSDC empaneled Technical Consultants in Category ‘A’ and ‘B’ for Borivali (BVI) Railway station. The name of work in this document shall be “Appointment of Technical consultant for providing Architectural Planning & Engineering services for preparation of Station development plan for Re-development of Borivali (BVI) Railway station along with commercial development of land parcels adjoining the Railway station.” (Note: Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives are synonymous) 1.1.1 Restriction on Number of Stations/Assignment to Consultant RITES has been mandated through IRSDC to develop/re-develop various railway stations across India. RITES shall Appoint Technical Consultant for Providing Architectural Planning & Engineering Services for Preparation of Station Development Plan for Re- Development of Railway Station along with Commercial Development of Land Parcels adjoining the Railway Station through tenders for each of the railway stations. The station redevelopment program involves intense involvement and is to be successfully delivered in the time frame. RITES intends to engage firms with sufficient technical manpower and available project delivery bandwidth Under this program RITES shall limit the award of consultancy assignment up to 2 (two) Stations / Assignment to the Selected Consultant. If the Selected Consultant having been awarded consultancy assignment for 2 stations has participated in the other tenders of RITES for consultancy assignment of other Railway stations, then his bid shall not be considered for the other stations and shall be considered as invalid / not admissible. Page 2 of 129 The provisions of this clause shall also be applicable for the bidders who are in active zone of consideration for the Appointment of Technical Consultant for the stations Gurgaon, Indore & Pune having tender no. RITES/SP(SD)/BID/Tech- Consultancy/2019/01. 1.2 Estimated Cost of Work It is anticipated that the indicative estimated cost of the Railway station would be around INR 175Cr. This is only an indicative cost for guidance to the bidder. This cost may vary to any extent (plus or minus) depending upon development plan and the facilities proposed by the selected Technical Consultant and accepted by RITES/IRSDC. 1.2.1 Consultant’s fee on variation in cost of work: It is understood that Bidders are familiar with requirement/services to be provided and expected to quote based on efforts involved using their understanding of project requirement. However, if Project cost/completion cost is Less than the aforesaid indicative cost of work then Technical consultant’s fee shall be worked out on prorate basis. 1.3 Time for completion The time allowed for completion is 24 months from the 10thday of the date of issue of Letter of Award. However, activity wise time schedule/line is placed at clause 6.2 of Term of Reference (Section 3B), for understanding the stipulations. 1.4 Scope of work The scope of work has been elaborated in Clause 3 of the Term of Reference (Section- 3B) of this document. 1.5 Availability of Site The Stations data Sheets are placed at Section -6. Bidders are encouraged to submit their respective applications/Bids after visiting the Project Site and ascertain themselves the site conditions, traffic (volumes/flows/bottlenecks & other issues), location, surroundings, climate, access to the site, real estate potential, local bye laws, FSI etc., Applicable Laws and regulations or any other matter considered relevant by them. 1.6 Deadline for submission of bids: Upto 15:30 Hrs. on 25.06.2019. The Employer may extend the deadline for submission of Tenders by issuing an amendment in writing in accordance with Clause 6.3 in which case, all rights and obligations of the Employer and the Tenderer previously subject to the original deadline will be subject to new deadline. Page 3 of 129 CRITICAL DATA SHEET Published Date 08.05.2019 Bid Document Download / Sale Start 08.05.2019 Date Pre-bid Query Receipt Start Time & 09.05.2019 at 11:00 hours Date Pre-bid Query Receipt End Time & 07.06.2019 upto 16:30 hours Date Bid submission Start Date & Time 18.06.2019 at 15:30 hours Bid submission End Date & Time 25.06.2019 upto 15:30 hours Bid Opening Date & Time 26.06.2019 at 15:30 hours 1.6.1 Pre Bid Meeting A Pre-bid meeting in connection with this work will be held on 04.06.2019 at 11.30 hrs to clarify the queries of the bidders at RITES Bhawan-1, Plot No. 1, Sector-29, Gurgaon (Haryana). All the participating firms may attend the pre- bid meeting as per above schedule. 1.7 Date & Time of opening of bids: At 15.30 Hrs. on 26.06.2019 2.0 QUALIFICATION CRITERIA TO BE SATISFIED 2.1 The Applicants shall be required to fulfil the eligibility conditions of Clause 2.2.2(A)-Technical Capacity, Clause 2.2.2(B)— Financial Capacity, Clause 2.2.2 (C)— Availability and Deployment of Key Personnel. 2.1.1 The Applicant/Bidder can be an Individual Firm (‘Sole Firm’) or a Joint Venture (JV) / Consortium of Firms/Members (‘Joint Venture (JV) / Consortium’) comprising one Lead Member and not more than 2 (two) Other JV/Consortium Members. 2.1.2 IRSDC empanelled bidders under category ‘A’ & ‘B’ shall be deemed to have qualified the eligibility conditions of Clause 2.2.2(A)-Technical Capacity, Clause 2.2.2(B)— Financial Capacity, Clause 2.2.2 (C)— Availability and Deployment of Key Personnel, provided a declaration to this effect has been submitted as per Proforma-3 of Section-1 NIT & ITT. 2.1.3 To be eligible, a JV/Consortium (Non empanelled with IRSDC) shall be evaluated as follows: Each Entity shall have, over the past 12 (twelve) years preceding the Application Due Date, undertaken a minimum of 1 (one) Eligible Assignments as specified in Clause 19.1.2 (i) AND Clause 19.1.2 (ii), but necessarily one of the JV/Consortium member must have undertaken 1 (one) Eligible Assignment as specified in clause 19.1.2 (i) Page 4 of 129 AND Lead Member shall meet the Financial Capacity (Clause 2.2.2 B) AND Each Entity other than IRSDC empanelled bidders under category ‘A’ & ‘B’ shall necessarily provide at least 1 (One) Key Personnel specified in Clause 2.2.2 (C). Provided further that the Team Leader shall be compulsorily from Lead Member. For the purpose of abundant clarity technical credential does not include Financial Capacity. The manner in which the Application is required to be submitted, evaluated and accepted is explained in this bid document. The selected JV/Consortium shall establish an office in India for this work and this Indian office address shall be treated as address for all official communications. It will be preferable for the Selected Consultant for providing services to establish an office in New Delhi/Delhi-NCR for close co-ordination. Applicants are advised that the selection of Consultant shall be on the basis of an evaluation by RITES through the Selection Process specified in this bid document. Applicants shall be deemed to have understood and agreed that no explanation or justification for any aspect of the Selection Process will be given and that RITES decisions are without any right of appeal whatsoever. 2.1.4 Key Personnel The Consultancy Team shall consist of the following key personnel (the “Key Personnel”) and other Personnel who shall discharge their respective responsibilities as specified below: Key Personnel Responsibilities C hief Urban Designer/ He will lead, co-ordinate and supervise the multidisciplinary Planner cum Team Leader team for preparation of the (the “Team Leader”) Technical Feasibility Report and Master Plan. He will be responsible for preparing Urban Design vision for revitalization of station areas, suggest RITES on various development norms related matters on the Project Site to be followed while conceptualizing the master plan of station development/redevelopment. Prepare Site Plans for various situations on the new/existing stations and precincts. Chief Architect He will be responsible for suggesting various schemes for the development of the railway station, preparing conceptual plans, advising on feasibility of exploitation of full FSI of permitted by local authorities and suggest RITES on various development norms related matters on the Project Site to be followed while conceptualizing the master plan of development of railway station.