Petersburg City Public Schools PETERSBURG SCHOOL BOARD Meeting minutes, 2008 1 TABLE OF CONTENTS Meeting Date Page Number January 9, 2008 3-8 January 14, 2008 (Disciplinary Hearing -- DH) 9-10 January 23, 2008 11-20 February 6, 2008 21-41 February 20, 2008 42-64 March 5, 2008 65-68 March 6, 2008 (Budget Meeting) 69-71 March 7, 2008 (Call Meeting) 72-73 March 10, 2008 (Call Meeting) 74-76 March 19, 2008 77-79 April 2, 2008 80-86 April 7, 2008 (D.H.) 87-89 April 8, 2008 (D.H.) 90-91 April 10, 2008 (D.H.) 92-94 April 14, 2008 (Public Hearing) 95-98 April 16, 2008 99-106 April 17, 2008 (D.H.) 107-109 May 7, 2008 110-126 May 12, 2008 127-128 May 14, 2008 (P.H.) 129-134 May 20, 2008 135-136 May 21, 2008 137-143 June 4, 2008 144-154 June 11, 2008 155-157 June 18, 2008 158-175 June 26, 2008 176-177 July 2, 2008 178-187 July 16, 2008 188-196 Sept. 17, 2008 197-204 Oct. 1 (PH), 2008 205-207 Oct. 1, 2008 208-213 Oct. 13, 2008 214-217 Oct. 15, 2008 218-229 Nov. 5 (PH), 2008 230-242 Nov. 10, 2008 243-244 Nov. 18, 2008 245-248 Nov. 25, 2008 249-254 Dec. 03, 2008 255-271 Dec. 09, 2008 272-273 Dec. 17, 2008 274-281 2 PETERSBURG SCHOOL BOARD PETERSBURG, VIRGINIA MINUTES OF THE REGULAR MEETING on January 9, 2008 CALL TO ORDER Mr. Pritchett, Chairman of the Board, called the Regular Meeting of the Petersburg School Board to order at 6:12 p.m., at the School Board Office in the Main Board Room. Mr. Pritchett wished everyone a Happy New Year and welcomed them back to the first meeting of the New Year. Following this, the Chairman asked Ms. Walker, the Clerk of the Board to bring the Board out of closed session. OPEN SESSION: The Clerk announced that the Board had just concluded its closed session. As required by Section 2.2-3712.D of the Virginia Freedom of Information Act, I will now take a roll call vote certifying that to the best of each member‘s knowledge (1) only public business matters lawfully exempted from open meeting requirements under the Act and (2) only such public business matters as were identified in the motion by which the closed session was convened were heard, discussed or considered in the closed session by the Board. Prior to the vote any member of the Board who believes that there was a departure from the requirements of 1 and 2 as read shall so state the same, indicating the substance of the departure that, in his or her judgment, has taken place. Does any member of the Board desire to make such a statement at this time? If not, I will now call the roll. ROLL CALL Ward One: Mr. Steven L. Pierce, Sr. (Vice Chairman) Ward Two: Mr. Fred B. Wilson Ward Three: Mr. Kenneth L. Pritchett (Chairman) Ward Four: Ms. Zelma S. Taylor Ward Five: Dr. Kenneth W. Lewis Ward Six: Mr. Bernard J. Lundy, Jr. Ward Seven: Dr. Elsie R. Jarmon There was a unanimous roll call vote regarding the matters of the closed session. The following cabinet members were present: 3 Superintendent: Dr. James M. Victory Asst. Supt. of Instruction: Dr. Alvera Parrish Director of Business & Finance: Mrs. Tracie Coleman Director of Human Resources: Dr. Patrick Bingham Director of Pupil Personnel: Dr. Patricia Radcliffe Coordinator of Pupil Personnel: Ms. Vivian Brown Director of Elementary Instruction: Mrs. Norma Wingfield Director of Secondary Instruction: Mr. Sammy Fudge Coordinator of Testing: Ms. Gwendolyn Price Chief Technology Officer: Ms. Gloria Greene Network Manager: Mr. David Embry Coordinator of Gifted Education: Mrs. Suzanne Vaughan Coordinator of Federal Programs: Ms. Cheryl Bostick Supervisor of Maint. & Facilities: Mr. Russell Lawrence Supervisor of Central Warehouse: Mr. Johnny Fobbs Supervisor of Transportation: Mr. James Ransom Supervisor of Food Service: Mrs. Donna Johnson Public Information Officer: Mr. Cliff Davis B. MOMENT OF SILENCE Chairman Pritchett asked that the following persons to be remembered during the moment of silence: The Hanson Family, Ms. Barbara Hanson Venable, Receptionist, School Board Administrative Office, lost her mother, Mrs. Edith M. Hanson on Friday, January 4, 2009, at Southside Regional Medical Center, Petersburg, VA. Mrs. Hanson retired from Petersburg Public Schools after 30 years of faithful service with Westview Elementary School. Home going services were held today (January 9, 2008) at 1:00 p.m. at the New First Baptist Church, Grant Avenue, Petersburg, Virginia. Also, Mr. Lundy requested that we remember the family of J.T. Morriss. Mr. Morriss was certainly a pillar in our community. Mr. Morriss has provided this community with resources that have helped our city and community. C. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited in unison. D. SPECIAL RECOGNITIONS Dr. Victory introduced a couple of individuals, one of them has been in the family for quite some time, but now in a new position. Mrs. Vivian Brown, former Assistant Principal at Vernon Johns Middle School is the new Coordinator of Pupil Personnel Services. Her office is located here in the Petersburg Public Schools Administrative Building. Mrs. Brown is not new to the district and has held several positions in the district. 4 Ms. Kori Riddick, formerly the Assistant Principal at Peabody Middle School, is the new Interim Principal at J.E.B. Stuart Elementary School. Ms. Riddick has not been with us long, but has proven she‘s very capable of doing what is expected. Now, we have an individual I will recognize and only do part of the recognition, and I am going to let the person we are recognizing do the rest of it. The Board recognizes Mr. Handy L. Lindsey, Jr., Executive Director of the Cameron Foundation, and Ms. Ann Taylor, Chairman of the Foundation Board. As you all know, the Cameron Foundation is a true supporter of education. The Cameron Foundation approved a $60,000.00 grant to Petersburg Public Schools. This is a one-year grant for the cost of personnel, materials, supplies and transportation deriving from the implementation of an after-school tutoring programs in two elementary schools and the high school. E. PUBLIC COMMENT PERIOD Chairman Pritchett recognized the following persons for public comments and asked that they adhere to the three-minute time frame. MR. LINWOOD CHRISTIAN - 410 Mistletoe Street MRS. DELORES SMITH - 410 Mistletoe Street MR. WILLIE NOISE, III. - 1508 Circle Drive MRS. GLORIA BROWN – 1557 South Sycamore Street MR. JOHN HART – 1646 Ferndale Avenue MR. JAMES FRANKLIN – 116 N. Plains Drive F: CORRESPONDENCE - (None) G: APPROVAL OF AGENDA/CONSENT AGENDA On a motion made by Dr. Lewis and second by Mr. Pierce, the Board approved the agenda and the consent agenda with the following amendments, Item II-C add the additional personnel action, Code #: 08-37 and also under the Information Item IV, move IV-D to IV-A and everything else will follow from there, so the After School Programming: Timely Tutoring – by Mrs. Cheryl Bostick will be presented first, and everything else will follow. The motion carried with a vote that was unanimous. ACTION ITEMS III. (A) Policy Regulation: JN-R – Student Fees, Fines and Charges – DRAFT – (2nd Reading) Dr. Victory reviewed the situation of lost textbooks and the need for recovering either the books or the money to replace the textbooks. After discussion Dr. Lewis suggested that the word ―of,‖ 5 after vandalism in the title before the word ―or‖so that it reads ―VANDALISM OF OR FAILURE TO RETURN PUBLIC PROPERTY.‖ Dr. Jarmon moved that the Board approve the policy ―Vandalism or Failure to Return Public Property‖. 2ND Motion – Mr. Pierce Motion carried Mrs. Tracie Coleman recommended disposing of the old cell phones through the Verizon Community Hope Line Program. Dr. Lewis moved to accept Mrs. Coleman‘s recommendation of disposing old cell phones. 2nd Motion – Mr. Lundy Motion Carried INFORMATION ITEMS (A) After School Programming Ms. Bostick said, ―as you know the Board agreed earlier to move this item forward,‖ and I think it truly compliments the recognition that we made earlier this evening. I wanted the community to know while Mr. Handy Lindsey and Mrs. Ann Taylor were in the room what we were actually going to utilize the $60,000.00 donation that we received earlier . Ms. Bostick indicated she was pleased tonight to present a very brief overview of the after school tutorial programming. She pointed out that, there is a definite need for the after-school tutoring programs here at Petersburg City Public Schools. The No Child Left Behind Act of 2001 has brought increasing attention to the achievement gaps. The government decided to do an overview and keep monitoring the adequate yearly progress. We have such a great need here in Petersburg City Public Schools. There is a need for funding and through Dr. Victory‘s ideas and the Cameron Foundation we are the recipients of that beautiful check presented tonight. Ms. Bostick discussed the program followed by questions and discussion with the Board members. Following the Board‘s discussion, Chairman Pritchett called on the public for input and questions. Those responding were:. MR. WILLIE NOISE, III - 1508 Circle Drive MR. LINWOOD CHRISTIAN - 410 Mistletoe Street 6 MRS. GLORIA BROWN – 1557 South Sycamore Street After discussion, Mr. Pritchett thanked everyone for their comments, and once again, thanked the Cameron Foundation. (A copy of Ms. Bostick‘s report is attached). (B) Early Childhood Education Collaborative Mrs. Norma Wingfield, Ms.