State of New York Executive Department Office Of General Services Procurement Services Group Corning Tower Building - 38th Floor Empire State Plaza Albany, New York 12242 http://www.ogs.state.ny.us CONTRACT AWARD NOTIFICATION Title : Group 20915 - COMMERCIAL, INSTITUTIONAL, RESIDENTIAL AND OFFICE FURNITURE (Statewide) Award Number : 01011 - G - Z (Replaces 3388-G, 2513-G, 3387-G, 01085, PGB-00822, PGB-2921, PGB-3672, PGB-3675, PGB-3921, & PGB-4043) Contract Period : January 1, 2002 to September 30, 2007 (Or until the new contract is awarded) Bid Opening Date : June 27, 2001 Date of Issue : January 4, 2002 NOTE: Revisions of March 28, 2007 appear in RED. Specification Reference : As incorporated herein. Address Inquiries To: All State Agencies & Contractors Non-State Agencies Name : Richard W Newton : Customer Services Title : Purchasing Officer I Phone : 518-474-6717 Phone : 518-486-9023 Fax : 518-474-2437 Fax : 518-474-5052 E-mail : [email protected] E-mail : [email protected] Description All Statewide Furniture: Household & Quarters; Casegoods & Office; School; Shelving & Storage; Library; Computer; Auditorium & Theater; Mobile & Stacking; Lobby & High Traffic; and High Abuse. Excluding furniture specific to Hospital, Medical, or Laboratory use. PR # 01011-T 2091501011ra28.doc/T04laa (continued) GROUP 20915 - COMMERCIAL, INSTITUTIONAL, RESIDENTIAL AWARD PAGE 2 AND OFFICE FURNITURE (Statewide) TABLE OF CONTENTS PAGES DESCRIPTION 3 How To Use This Contract. 4-24 List of Contract Holders & Contact Information 24-29 Contract Terms & Conditions 30-37 Cross-Referenced List Of Manufacturers & Contract Holders 38-41 List Of Manufacturers' Offerings Contains manufacturers in the award, and the product categories available from them 42 Definitions of Category Headings Defines the groups noted on pages 38-41 43-113 Manufacturer's Terms & Conditions Discount structures, price lists, and related terms & conditions for doing business under this contract. 114-120 Manufacturer's - List Of Distributors Numbered reference to all distributors acknowledged by the manufacturer to be used in conjunction with the distributors contact list. 121-145 Authorized Distributors Contact List Contains a consolidated list of all distributors referenced in the award along with mailing address /telephone /fax# and list of manufacturers they represent. 146-147 Report of Contract Purchases (For Contract Holders ONLY) To be filled out every 6 months (i.e. 6/01/xx & 12/01/xx) by the contract holder distinctly for each manufacturer's line they represent. 148 Contract Performance Report To be filled out by authorized contract users to render opinion on the effectiveness of this document. All vendors are encouraged to register online at the OGS web site (www.ogs.state.ny.us/purchase/seller.asp) to receive additional notifications of bid opportunities electronically from New York State. Vendors may go to the same address and choose the PSG bid calendar at anytime to view upcoming Bid Documents without registering online. Please be aware that mail receipt of past Invitations For Bid (IFB's) is no guarantee that you will automatically receive notifications in the future. Bidders should periodically check the bid calendar to find information on upcoming bids, or register online for automatic notification of bids in your field of interest. Unfortunately, unless registered online, Procurement Services will be unable to automatically send you notification of changes or amendment to the solicitation should they occur. 2091501011ra28.doc/T04 (continued) GROUP 20915 - COMMERCIAL, INSTITUTIONAL, RESIDENTIAL AWARD PAGE 3 AND OFFICE FURNITURE (Statewide) HOW TO USE THIS CONTRACT If you are looking for a particular type of furniture: Refer to the list of manufacturer's offerings to identify those companies that manufacture items of the type you need. Then refer to the terms and conditions section to determine conditions for purchase as well as the contract holder. The name, address, and contact information for the contract holders are available in the first section of the award. To find out if a distributor is actually endorsed as a contract representative: Check the distributors contact information for the company name. To find a distributor in your area for a particular manufacturer line: Check the manufacturer list of distributors. Then check the distributor contact list. Contact only those distributors in your area. Should you have any questions regarding the appropriate distributors, contact the appropriate contract holder. If searching to see if a particular manufacturer's line is available in state contract: Use the cross-reference of distributors & Contract holders. The number provided to the left indicates the location of the manufacturer within the Terms & Conditions section. If unsure of the manufacturer you wish to use: View the distributor contact information then contact distributors in your area code for help in finding products applicable to your needs. If using an authorized distributor to make your purchase rather than the contract holder: Purchase orders to these distributors should be made out to the CONTRACT HOLDER c/o the DISTRIBUTOR (for example: Human Factor c/o 495 Forms) with payment made to contract holder's Federal Id Number. When furniture purchase requires the inclusion of services not noted under the contract: Services not covered under this contract such as installation or a quick ship up charge should be billed under a separate purchase order that does NOT reference this contract. These charges are subject to your purchase entity's discretionary purchase regulations and are not considered to be "contract purchases" NOTE: Vendors not being actively utilized under this award (as indicated by vendor submitted sales reports) may eventually be removed to reduce administrative oversight. For this reason it is important to note the appropriate contract number on your purchase order form. It is likewise important for contract holders to accurately report sales figures on the sales report form contained in this award, to assure their continued active contract status. Discount Utilization: All discounts noted in the award were extensively benchmarked among other federal, state, and municipal contracts to guarantee the best available discounts relative to the terms and conditions of this award (including catalog wide set discounting, and a 3 year fixed price term). However, there are instances where a singular purchase may be available at a better discount then that contained in this award. State purchasers are encouraged to use the contract discounting noted as a benchmark toward negotiating a best price among vendors with products meeting your needs. This method should always be explored whenever large volume purchases to a single location are being made, when a large number of similar items are being purchased, or when strong competition exists among comparable product lines. Price Changes And Catalog Updates: Price lists are firm for this contract until a revision is issued on May 1st of 2004. Any vendor professing approval of price list change prior to that date should be reported to the contract administrator. Additions of new items at the same discount level, as well as removal of discontinued items (which must no longer be available on a national basis) will be allowed twice a year May 1st and November 1st (with the exception of the third and fifth year price list changes). Requests for product change will be accumulated until those dates, at which time a purchase memorandum will be prepared outlining all appropriate catalog changes which have occurred under the contract. 2091501011ra28.doc/T04 (continued) GROUP 20915 - COMMERCIAL, INSTITUTIONAL, RESIDENTIAL AWARD PAGE 4 AND OFFICE FURNITURE (Statewide) SPECIAL NOTE TO ALL CONTRACT USERS: CORCRAFT also makes furniture covered by this contract. CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # FED.IDENT. # Preferred Source CORCRAFT - 518/436-6321, Ext. 200 146013200 NYS Department of 800/436-6321, Ext. 200 Correctional Services - Order Faxes: 518/436-6007 or Division of Industries -----------------800/898-5895 550 Broadway Web-www.corcraft.org Albany, NY 12204 E-mail: [email protected] PC58462 ACCENT FURNITURE, INC. (800) 887-1069 141620511 SB 120 Railroad Ave. Ext. (518) 482-4000 ext. 12 Albany, NY 12205 Mr. Michael Gleasman Fax: (518) 482-0528 [email protected] Contractor will accept NYS Purchasing Card. Contractor will honor less than the minimum order. Shipping costs added as in accordance with the "Minimum Order" clause. PC58463 ADDEN FURNITURE, INC. (800) 625-3876 042551953 26 Jackson St (978) 454-7848 ext. 542 Lowell, MA 01852 Ms. Kathy Will Discount: 2% - 15 Days Fax: (978) 453-1449 1% - 30 Days [email protected] Contractor will honor less than the minimum order; shipping costs added as in accordance with the "Minimum Order" clause. PC58464 ALLSEATING CORPORATION (800) 563-3502 980110664 175 Britannia Rd. East (917)-270-2695 Unit 4 Mr. Scott Grisack Mississauga, Ontario Canada L4Z4B8 Fax: (800) 272-9911 Discount: 2% - 15 Days [email protected] Contractor will offer Electronic Access Ordering. Contractor will accept NYS Purchasing Card. Additional discount for purchases made with NYS Purchasing card is 2%. Contractor has no minimum order. PC60943 ALLSTEEL, INC. (800) 248-2025 360717079 2210 Second Avenue Mr. Bill Phelan Muscatine, IA 52761 Fax: (800) 570-4472 [email protected] Contractor will accept NYS Purchasing Card and offers Electronic