SELECT BOARD OFFICE OF THE TOWN AGENDA ACTION REQUEST ADMINSTRATOR November 4, 2020 PUBLIC COMMENT REQUESTED BY: Select Board DESIRED ACTION: Public comment – zoom meeting participants PROPOSED MOTION: N/A ACTION TAKEN: Moved By: _________________ Seconded By: ________________ Condition(s): VOTED: Aye _____ Nay_______ Abstain ________ SELECT BOARD OFFICE OF THE TOWN AGENDA ACTION REQUEST ADMINSTRATOR November 4, 2020 COVID-19 UPDATE REQUESTED BY: Select Board DESIRED ACTION: Update on COVID-19 from Health Agent, Bob Canning PROPOSED MOTION: N/A ACTION TAKEN: Moved By: _________________ Seconded By: ________________ Condition(s): VOTED: Aye _____ Nay_______ Abstain ________ SELECT BOARD OFFICE OF THE TOWN AGENDA ACTION REQUEST ADMINSTRATOR November 4, 2020 MINUTES REQUESTED BY: Select Board DESIRED ACTION: Approval of meeting minutes PROPOSED MOTION: a. I move to approve the minutes of May 6, 2020 as printed/as amended. b. I move to approve the minutes of October 7, 2020 as printed/as amended. c. I move to approve the Executive Session minutes of October 7, 2020 as printed/as amended. d. I move to approve the minutes of October 14, 2020 as printed/as amended. e. I move to approve the minutes of October 21, 2020 as printed/as amended. f. I move to approve the Executive Session minutes of October 21, 2020 as printed/as amended. ACTION TAKEN: Moved By: _________________ Seconded By: ________________ Condition(s): VOTED: Aye _____ Nay_______ Abstain ________ Orleans Board of Selectmen April 29, 2020 ORLEANS BOARD OF SELECTMEN MAY 6, 2020 DRAFT A meeting of the Orleans Board of Selectmen was held on Wednesday, May 6, 2020. Present were Chairman Mark Mathison, Vice Chairman Kevin Galligan, Clerk Cecil Newcomb, Selectman Mefford Runyon, Selectman David Currier & Town Administrator John Kelly. This was a virtual meeting convened via remote participation, audio only, with real-time public access provided by Orleans Channel 18 on the Town website and cable television. Chairman Mathison called the executive session to order at 4:00 p.m. On a motion by Mr. Runyon and seconded by Mr. Galligan, the Board voted to enter into executive session to conduct contract negotiations with non-union personnel and to reconvene in open session and that the Chair declare that an open meeting may have a detrimental effect on the litigating or negotiating position of the body, and to reconvene in open session. The vote was 5-0-0, with Mr. Mathison, Mr. Galligan, Mr. Runyon, Mr. Currier & Mr. Newcomb all voting aye by roll call. The Chair declared that an open meeting may have a detrimental effect on the negotiating position of the body. Mr. Mathison reported that the Board has concluded negotiations with the Fire Chief and Deputy Fire Chief. The Board will be voting at their next meeting to sign the agreements in open session. Public comment-Read emails sent to [email protected] for the Board of Selectmen by 4:00 p.m. on Monday, May 4, 2020 Mr. Mathison read an email from Joan Nix regarding COVID-19. Ms. Nix stated that if it were up to her, she would open Orleans now, including restaurants and businesses. She does not support a regulation of wearing masks or closing beaches, skateboard parks or playgrounds. Ms. Nix would like to see that Orleans be opened up to tourists as soon as allowed by the Government. A full copy of Ms. Nix’s email is available in the Board of Selectmen’s packet. Mr. Mathison read an email from Gail Meyers Levin who referenced an email from Bethany Gibbons. Ms. Gibbons would like to see Orleans follow other communities who are requiring people to wear face coverings in public spaces where social distancing is not possible. A full copy of Ms. Levin’s and Ms. Gibbons email is available in the Board of Selectmen’s packet. Mr. Mathison read an email from Hank Schumacher who would like to see Article 13 removed in its entirety from this year’s warrant. A full copy of Mr. Schumacher’s email is available in the Board of Selectmen’s packet. Mr. Mathison read an email from George Waugh about the census not being received at post office boxes. He suggested that the Board ask the post masters to post a notice at the post offices. A full copy of Mr. Waugh’s email is available in the Board of Selectmen’s packet. Mr. Mathison read an email from Lawrence Diaz regarding his concerns about the proposed FW Webb building project at the underground plaza. Mr. Diaz provided the Board with a detailed 1 Orleans Board of Selectmen April 29, 2020 outline of his concerns. A full copy of Mr. Diaz’s email is available in the Board of Selectmen’s packet. COVID-19 update from Fire Chief Deering, Health Agent Bob Canning and Police Chief MacDonald Health Agent Bob Canning reported that as of 4:00 p.m. yesterday, there are 70,271 positive cases of COVID-19 in Massachusetts and 969 in Barnstable County. Orleans has 13 confirmed cases, none of which are active. The numbers provided are reported by MassDPH and does not include anyone who did not receive testing or who is asymptomatic. On May 1, Governor Baker issued an order requiring face mask/coverings be worn when in public places, effective May 6, 2020. People over the age of 5 must wear a face masks/covering when inside or outside where 6’ of social. A business may decline entry if someone refuses to wear a face mask/covering. Violations of the order under the state criteria is a civil fine up to $300.00. On May 4, 2020, the Board of Health adopted the Governor’s order # 31, which was done to give local agencies grounds to enforce the order. Mr. Newcomb asked if the town is enforcing all of the Governor’s mandates or just the mask requirement. Mr. Canning responded that the Board of Health has adopted mandates with respect to masks, social gatherings and essential services. Mr. Canning added that the curve appears to be flattening, however, we have not had a clear run of 2 weeks showing a downward trench. Mr. Galligan stated that he listened to the May 4, 2020 Board of Health meeting in which there was a lot of good discussion. Mr. Galligan raised a concern about COVID-19 related expenses and a consideration of a policy for short-term rentals, standardized cleaning and disinfecting policy. He can see a huge burden on the Health Department having to take on these additional tasks. He asked Mr. Canning to keep in mind the resources that his department may need and how we can get reimbursement. Mr. Canning responded that an issue might be the short-term rentals that are not licensed by the town. The enforcement aspect of rentals may be difficult to enforce as we don’t have access to the homes. A plan will need to be developed to inform the public of our procedures that they will have to adhere by. Mr. Canning informed the Board that they have reached out to the food establishments in Orleans to review criteria going forward. Some seasonal food establishments that we have a good working relationship are looking to open for the season. At this time, the Board of health would be looking to allow them to open without a pre-open inspection. The Health Department would be doing inspections as soon as possible. The Health Department is doing what they can to work with food establishments and they remain in contact with the Barnstable County Health Department. Police Chief Scott MacDonald reported that staffing at the Police Department remains good. This week, the department is looking at a 24% reduction in calls for service. The types of calls that are being responded to are domestic related issues, harassment orders and disputes among individuals. Chief MacDonald has noticed an increase in opposition to state and local regulations as they relate to COVID-19. The department needs to be prepared by developing clear and concise procedures. 2 Orleans Board of Selectmen April 29, 2020 Fire Chief Geof Deering reported that the Fire Department does not have any staffing issues related to COVID-19. The decontamination process is working well, but is time consuming. Chief Deering reiterated that if you are having a medical emergency, to call 9-1-1. It is a national problem that people are not seeking medical care until they are very sick. The Fire Department is also noticing that when people are calling 9-1-1, they are not being honest about their symptoms, which creates a problem for staff. Residents are encouraged to be honest about symptoms when calling 9-1-1 to protect everyone’s safety. Supplies are being delivered regularly and distributed to the schools, Council on Aging, DPW and Police Department. a. Consider signing on to Guidance to Cape & Islands Seasonal Community letter Mr. Kelly informed the Board that both himself and Mr. Mathison were part of a call with other town managers and administrators to discuss how we will move forward on a regional level. The goal is that everyone needs to give the same message. Mr. Galligan moved that Orleans sign on to the Guidance to Cape & Islands Seasonal Community Letter, 2nd by Mr. Newcomb. The vote was 5-0-0 with Mr. Mathison, Mr. Galligan, Mr. Runyon, Mr. Currier & Mr. Newcomb also voting aye by roll call. b. Further discussion on establishing a re-opening advisory panel Mr. Mathison stated that the working groups we currently have might be able to be enhanced or look at the possibility of having some other people from the community involved.