nd MAY 2013 2 edition 2013 PTG MANUAL Page | 1 Acknowledgments Thanks to all the parents, teachers and volunteers who generously give their time to help run PTG events. The PTG is unable to operate without you! The PTG Committee of 2010/11 for their input and update of their job profiles: Jane Wise Sara Carr-Legg Tana Lyons Tania Peterson Bronwyn Page Lisa Andrews Cheryl Rego Claudia Aguilar Iliana Tamacas Sirinet Janvatanavit Ritu Parischa Carina Yousef Irene Grey Steve Roberts, the departing Services Manager and his assistant, Khun Pa for their assistance, patience, flexibility and support. The International and Fun Day Coordinator for 2010/11, Njah Khan and her team including much of the PTG Committee but also Vani Sharma, Heather Griffin. Cheryl Rego for kindly editing the Manual and providing graphics along with Vani. Emma Goligher for kindly editing the Manual and providing feedback from the School. Table of Contents INTRODUCTION..................................................................................................................... 7 Page | 2 SECTION 1: SCHOOL COMMITTEES......................................................................................... 9 A. School Management Committees ....................................................................................10 a.Foundation Board and Committee .........................................................................................10 b.Steering Committee .................................................................................................................10 c.Buildings & Grounds Sub-Committee .....................................................................................11 d.Finance Sub-Committee ..........................................................................................................11 e.Human Resources Sub-Committee .........................................................................................11 f.Marketing & Development Sub-Committee ...........................................................................11 g.Information Technology Sub-Committee ...............................................................................11 h.Internal Audit Sub-Committee ................................................................................................11 B. Parent Teacher Group (‘PTG”) Committee…………………………………………………………………….12 SECTION 1: APPENDICIES…………………………………………………………………………………………………16 Appendix 1.1: PTG Constitution .................................................................................................17 Appendix 1.2: General PTG Procedures.....................................................................................21 Appendix 1.3: PTG Executive and Committee Members Criteria ............................................24 Appendix 1.4: PTG Chairperson..................................................................................................25 Appendix 1.5: PTG Vice-Chairperson .........................................................................................31 Appendix 1.6: PTG Secretary ......................................................................................................32 Appendix 1.7: Treasurer/Assistant Treasurer ...........................................................................36 Appendix 1.7a: Expense Claim Form..........................................................................................38 Appendix 1. 7b: Expense Request Form ....................................................................................39 Appendix 1.7c: Record of cash to Treasurer .............................................................................40 Appendix 1.8: Thai Parents’ Representative .............................................................................41 Appendix 1.9: Secondary Year Rep Coordinator.......................................................................44 Appendix 1.10: Primary Year Group Representatives ..............................................................46 Appendix 1.11: Communications Coordinator ..........................................................................48 Appendix 1.12: Newcomers’ Representative ............................................................................52 Appendix 1.14: Social Secretary .................................................................................................53 Appendix 1.15: Tiger Shop Manager..........................................................................................54 Appendix 1.16: International Day Coordinator .........................................................................55 Appendix 1.17: Fun Day Coordinator.........................................................................................56 SECTION 2: PTG DAILY OPERATIONS ....................................................................................57 A. Patana PTG in Action ........................................................................................................58 B. PTG Committee Meetings.................................................................................................58 C. PTG Tiger Spirit Shop.........................................................................................................60 D. Bus Checks …………………………………………………………………………………………………………………..63 SECTION 2 APPENDICIES .............................................................................................. 65 Appendix 2.1: PTG Get Involved Today .....................................................................................66 Page | 3 Appendix 2.2: Welcome to BPS ..................................................................................................68 Appendix 2. 3: PTG Bangkok Guide............................................................................................69 Appendix 2. 4: PTG Sample Agenda ...........................................................................................80 Appendix 2. 5:Sample PTG Minutes...........................................................................................81 Appendix 2. 6: PTG Endorsement for Tiger Shop......................................................................86 Appendix 2. 7: Sample Tiger Shop Rota.....................................................................................87 Appendix 2. 8: Tiger Shop Key Log .............................................................................................88 SECTION 3: PTG ANNUAL EVENTS ........................................................................................89 A. New Parents Induction Mornings .....................................................................................90 B. Newcomers Coffee Morning – Primary and Secondary ...................................................91 C. Secondary Year Group Coffee Mornings ..........................................................................91 D. Class Reps Coffee mornings..............................................................................................92 E. Secondary Pizza lunches & Primary Ice Cream lunches....................................................93 F. Staff Appreciation Day ......................................................................................................94 G. Quiz Night …………………………………………………………………………………………………………………..95 H. International Day .............................................................................................................97 I. Patana Ball ………………………………………………………………………………………………………………..104 J. Vendors Sales and Jumble Sales ......................................................................................108 K. Christmas Concert...........................................................................................................110 L. Christmas Santa's visit .....................................................................................................111 M. PTG Annual General Meeting ........................................................................................113 N. Class Mums Appreciation Lunch.....................................................................................116 SECTION 3: APPENDICES ............................................................................................ 117 Appendix 3.1: Pizza Lunch Invite ..............................................................................................118 Appendix 3.2: International Day Team List .............................................................................119 Appendix 3.3: Int’l Day Country Reps Meeting ......................................................................120 Appendix 3.4: International Day Ad for volunteers ...............................................................122 Appendix 3. 5: Food Hall Volunteers request..........................................................................123 Appendix 3. 6: Int’l Day schedule .............................................................................................124 Appendix 3. 7: Raffle Request Letter .......................................................................................126 Appendix 3.8: Patana Ball invitation ........................................................................................127 Appendix 3.9: Patana Ball Ticket ..............................................................................................128 Appendix 3:11: Patana Ball Programme………………………………………………………………………….129 Appendix 3:12: Mulled Wine Recipe……………………………………………………………………………….130