ENVIRONMENT AND PARKS STANDING COMMITTEE AGENDA 10:00 a.m. April 22, 2021 Board Room 155 George Street Prince George, BC 1. Call to Order 2. Adoption of Agenda (Additions/Deletions) 3. Adoption of Minutes 3.1 Item: March 18, 2021 Environment and Parks Standing Committee Minutes Recommendation: THAT the Minutes of the Environment and Parks Standing Committee meeting held on March 18, 2021 be adopted as circulated. 4. Public Appearances 4.1 Item: Representative(s) from Lees & Associates will be in remote attendance to make a presentation regarding the Regional Parks Plan Review. 5. Chairperson's Report 6. Reports 6.1 Item: Regional Parks Plan Review – Final Draft Purpose: Consider Approval of the Regional Parks Plan Review Previous Reports: Item No. 5.1, February 2019 (see below for link) Item No. 5.1, September 2019 (see below for link) Attachment(s): 2020 Regional Parks Plan – Final Draft (see below for link) Recommendation No. 1: THAT the report be received. THAT the Committee recommend to the Board: Recommendation No. 2: THAT the final draft of the 2020 Regional Parks Plan be approved. 6.2 Item: ES-21-05 Caretaker Services - Berman Lake Regional Transfer Station and Berman Lake Regional Park Purpose: Consider Award of Contract Previous Reports: Item No. 6.7, March 2021 (see below for link) Attachment(s): Backgrounder Recommendation No. 1: THAT the report be received. Page 1 of 184 Environment and Parks Standing Committee - April 22, 2021 THAT the Committee recommend to the Board: Recommendation No. 2: THAT Contract ES-21-05 Caretaker Services – Berman Lake Regional Transfer Station and Berman Lake Regional Park be awarded to Shelton Rafferty for the amount of $63,600 per year (excluding taxes). 6.3 Item: Compost Demonstration Garden and Outreach Education Services Purpose: Consider Service Agreement Extension Previous Reports: Item No. 5.8 March 2018 (see below for link) Attachment(s): 1. Letter dated March 25, 2021 2. 2020 REAPS Final Report Recommendation No. 1: THAT the report and letter dated March 25, 2021 from REAPS be received. THAT the Committee recommend to the Board: Recommendation No. 2: THAT the Service Agreement with REAPS be approved for a one-year contract extension for the term of May 1, 2021 to April 30, 2022. 6.4 Item: Valemount Regional Landfill – Ground Water Monitoring Well Installation Purpose: Consider Competitive Bid Process Previous Reports: None Attachment(s): None Recommendation No. 1: THAT the report be received. THAT the Committee recommend to the Board: Recommendation No. 2: THAT a competitive bid process be entered into for the installation and commissioning of two (2) ground water monitoring wells at the Valemount Regional Landfill. 6.5 Item: Routine Leachate Testing Services for Waste Discharge Permit at Foothills Boulevard Regional Landfill Purpose: Consider Competitive Bid Process Previous Reports: None Attachment(s): None Recommendation No. 1: THAT the report be received. THAT the Committee recommend to the Board: Recommendation No. 2: THAT a competitive bid process be entered into for services for the routine leachate testing to meet requirements under the Waste Discharge Permit for the Foothills Boulevard Regional Landfill. 7. Correspondence 8. New Business 9. Adjournment Page 2 of 184 AGENDA ITEM # MINUTES OF THE MEETING OF THE ENVIRONMENT AND PARKS STANDING COMMITTEE OF THE REGIONAL DISTRICT OF FRASER-FORT GEORGE HELD ON THURSDAY, MARCH 18, 2021 IN THE BOARDROOM 155 GEORGE STREET, PRINCE GEORGE, BC Directors Present: Director L. Beckett, Chair Director D. Alan Director J. Atkinson (via teleconference) Director P. Crook (via teleconference) Director K. Dunphy (via teleconference) (in at 10:38 a.m.) Director A. Frederick Director L. Hall (via teleconference) Director O. Torgerson (via teleconference) Also in Attendance: Director B. Empey Director A. Kaehn Director M. Krause Director T. McConnachie – (via teleconference) (in at 11:11 a.m.) Absent: Director K. Sampson Staff Present: J. Martin, Administrator C. Calder, General Manager of Financial Services J. Gloger, Deputy Corporate Officer M. Higgins, General Manager of Community Services K. Jensen, General Manager of Legislative and Corporate Services K. Jonkman, General Manager of Development Services P. Wildauer, General Manager of Environmental Services Minutes Recorded and D. Hegel, Confidential Assistant (Corporate Services) Produced by: CALL TO ORDER The Regional District acknowledge the unceded ancestral lands of the Lheidli T'enneh, on whose land we live, work and play. The Chair called the meeting to order at 10:33 a.m. The Chair advised that: • the Provincial Health Order restricting public at public meetings is still in effect; • the meeting is being livestreamed and links for access have been provided on social media; and • the agenda of the meeting is available on the Regional District website. The Chair proceeded to do a roll call of Directors to confirm those attending remotely and those attending in person in the Boardroom. The Chair confirmed the staff that are in attendance. The Chair provided a review of the procedure for the meeting to accommodate remote attendance. Item: March 18, 2021 Environment and Parks Standing Committee Minutes Page 3 of 184 AGENDA ITEM # Environment and Parks Standing Committee Minutes March 18, 2021 Page 2 ADOPTION OF AGENDA RES. NO. 10/21 Alan/Atkinson (ADDITIONS/DELETIONS) THAT the agenda be adopted as circulated. CARRIED ITEM # 3.1 RES. NO. EP 11/21 Crook/Frederick FEBRUARY 18, 2021 ENVIRONMENT AND THAT the Minutes of the Environment and Parks Standing Committee PARKS STANDING meeting held on February 18, 2021 be adopted as circulated. CARRIED COMMITTEE MINUTES ITEM # 4.1 Ms. Carly Fraser (Special Project Coordinator) and Mr. Shane Hedderson AGRICULTURAL PLASTICS (Western Region Business Manager) from Cleanfarms were in remote WASTE attendance and made a presentation regarding its Agricultural Plastics CHARACTERIZATION Waste Characterization Study including: STUDY PRESENTATION • overview of Cleanfarms including: - vision; - approach; - funding; • Canadian Agricultural Strategic Priorities Program (CASPP) including: - program objectives; - projects; - plastic materials; - pilot test phase; - collection bag operations; - collection sites; and - ask of Regional District of Fraser-Fort George. Director Dunphy was admitted to the meeting – 10:38 a.m. The Chief Administrative Officer responded to a query from a Director regarding how this initiative might fit into the five-year financial plan. Ms. Fraser and Mr. Hedderson responded to queries from Directors including: • the process of collecting the plastic and the condition the plastic needs to be in; • the opportunity to have a collection site in the Robson Valley; • bale netting inclusion; • whether the program would proceed if just one Regional District participates; • estimated volume that is needed for the program to work and what happens if there is excess volume; • product that will be made from the recycled plastic; • if there has been discussion with Merlin Plastics; • feedback requested/received from farmers and ranchers in the community; and • whether fertilizer bags are treated the same as grain bags. The Chair thanked Ms. Fraser and Mr. Hedderson for their presentation. Item: March 18, 2021 Environment and Parks Standing Committee Minutes Page 4 of 184 AGENDA ITEM # Environment and Parks Standing Committee Minutes March 18, 2021 Page 3 CHAIRPERSON'S REPORT The Chair advised that there was no report. ITEM # 6.1 A report was presented regarding the Agricultural Plastics Recycling Pilot AGRICULTURAL PLASTICS Program - Cleanfarms. RECYCLING PILOT PROGRAM - CLEANFARMS Discussion ensued regarding the Agricultural Plastics Recycling Pilot Program including: • funding for the program including: - funding sources; - grant opportunities; - Provincial support; and • managing the program. The Chief Administrative Officer advised that there are a number of questions that still need to be answered and that more work needs to be done before a decision can be made. He advised that the Committee could ask Administration to provide more information that would include funding source as well as a delivery plan. RES. NO. 12/21 Alan/Crook THAT the report and proposal from Cleanfarms be received. CARRIED RES. NO. 13/21 Hall/Torgerson THAT Environmental Services Administration bring a report back to the Committee with further information including funding sources and a delivery plan regarding Agricultural Plastics Recycling Pilot Program – Cleanfarms. CARRIED ITEM # 6.2 A report was presented regarding the Purchase of Cardboard Compactors. PURCHASE OF CARDBOARD RES. NO. 14/21 Frederick/Dunphy COMPACTORS THAT the report be received. CARRIED RES. NO. 15/21 Atkinson/Crook THAT the Committee recommend to the Board that a competitive bid process be entered into for the purchase of three cardboard compactors. CARRIED ITEM # 6.3 A report was presented regarding the Demolition, Land Clearing and DEMOLITION, LAND Construction (DLC) Waste Diversion Program Update. CLEARING AND CONSTRUCTION (DLC) RES. NO. 16/21 Alan/Hall WASTE DIVERSION PROGRAM UPDATE THAT the report be received. CARRIED Item: March 18, 2021 Environment and Parks Standing Committee Minutes Page 5 of 184 AGENDA ITEM # Environment and Parks Standing Committee Minutes March 18, 2021 Page 4 ITEM # 6.4 A report was presented regarding ES-18-01 Roll-off Bin Hauling Services ES-18-01 ROLL-OFF BIN – Vanway Regional Transfer Station. HAULING SERVICES – VANWAY REGIONAL RES. NO. 17/21 Torgerson/Frederick TRANSFER STATION THAT the report and letter dated February 24, 2021 from Cascades Recovery+ be received. CARRIED RES. NO. 18/21 Torgerson/Dunphy THAT the Committee recommend to the Board that Contract ES-18-01 Roll-off Bin Hauling Services – Vanway Regional Transfer Station be approved for a one-year contract extension for the term of May 1, 2021 to April 30, 2022. CARRIED ITEM # 6.5 A report was presented regarding ES-18-02 Roll-off Bin Hauling Services ES-18-02 ROLL-OFF BIN - Quinn Street Regional Recycling Depot. HAULING SERVICES - QUINN STREET REGIONAL RES. NO. 19/21 Frederick/Crook RECYCLING DEPOT THAT the report and letter dated February 24, 2021 from Cascades Recovery+ be received.