DISTRICT OF COLUMBIA HOUSING AUTHORITY NOTICE of Request for Proposal Solicitation Number 0013-2018 Issued: Monday, March 19, 2018 Proposals Accepted Beginning: Thursday, May 3, 2018 {0029003 - 5} Table of Contents Table of Contents .......................................................................................................................................... 2 SECTION A- GENERAL INTRODUCTION .............................................................................................. 5 A.1 BACKGROUND .......................................................................................................................... 5 A.2 OVERVIEW ................................................................................................................................. 5 SECTION B- PROGRAM OVERVIEW, BACKGROUND, AND FEDERAL AND LOCAL REQUIREMENTS ....................................................................................................................... 6 B.1 PROGRAM ADMINISTRATION ............................................................................................... 6 B.2 PURPOSE ..................................................................................................................................... 6 B.3 FUNDING..................................................................................................................................... 7 B.4 DESCRIPTION ............................................................................................................................. 7 B.5 OCCUPANCY AND VACANCY OF UNITS ............................................................................. 7 B.6 INELIGIBLE UNITS .................................................................................................................... 8 B.7 RENT LIMITS .............................................................................................................................. 8 SECTION C- INSTRUCTIONS, CONDITIONS AND NOTICE TO RESPONDENTS ............................ 8 C.1 GENERAL .................................................................................................................................... 8 C.2 SUBMISSION OF PROPOSAL INQUIRIES .............................................................................. 8 C.3 PRE-PROPOSAL CONFERENCE .............................................................................................. 9 C.4 PROPOSAL SUBMISSION (APPLICATION) ........................................................................... 9 C.5 CONTENT OF PROPOSAL (APPLICATION) ......................................................................... 10 C.6 CONFLICT OF INTEREST ....................................................................................................... 13 C.7 COMPLETE PROPOSALS ........................................................................................................ 13 C.8 MANNER OF AWARDS ........................................................................................................... 13 C.9 RETENTION .............................................................................................................................. 14 C.10 FAILURE TO SUBMIT OFFER ................................................................................................ 14 C.11 UNNECESSARILY ELABORATE PROPOSALS ................................................................... 14 C.12 PROPRIETARY OR CONFIDENTIAL INFORMATION ........................................................ 14 C.13 LATE PROPOSALS, MODIFICATIONS AND WITHDRAWAL OF PROPOSALS ............. 14 C.14 FURNISHING OF INFORMATION TO DETERMINE THE RESPONSIBILITY OF A PROSPECTIVE RESPONDENT ........................................................................................................... 15 C.15 SIGNING OF OFFERS .............................................................................................................. 15 C.16 FREEDOM OF INFORMATION ACT ...................................................................................... 16 C.17 PROPOSAL GUARANTEE AND ACCEPTANCE PERIOD- [Reserved] ............................... 16 C.18 ACKNOWLEDGMENT OF ADDENDA/AMENDMENTS ..................................................... 16 {0029003 - 5} District of Columbia Housing Authority Page 2 of 28 SECTION D – CONTRACT TERMS ........................................................................................................ 16 D.1 TERM OF CONTRACT ............................................................................................................. 16 D.2 TYPE OF CONTRACT .............................................................................................................. 17 D.3 TIME ........................................................................................................................................... 17 D.4 INSURANCE [Reserved] ........................................................................................................... 17 D.5 OPTION TO EXTEND THE TERM OF THE CONTRACT- [Reserved] ................................. 17 D.6 METHOD OF COMPENSATION- [Reserved].......................................................................... 17 D.7 TASK ORDERS- [Reserved] ...................................................................................................... 17 D.8 SECTION 3 REQUIREMENTS- [Reserved] ............................................................................. 17 D.9 AFFIRMATIVE ACTION PROGRAM ..................................................................................... 17 D.10 RESTRICTION ON DISCLOSURE AND USE OF DATA ...................................................... 17 D.11 RESPONSIBLE RESPONDENTS ............................................................................................. 18 D.12 EMPLOYEE DISHONESTY INSURANCE [Reserved] ........................................................... 18 D.14 CONSENT TO SUBCONTRACT- [Reserved] .......................................................................... 19 D.15 FAIR HOUSING EQUAL OPPORTUNITY ............................................................................. 19 D.16 THE AMERICAN WITH DISABILITIES ACT OF 1990 (ADA) ............................................ 19 D.17 SECTION 504 OF THE REHABILITATION ACT OF 1973 (AS AMENDED) ...................... 19 D.18 NO WARRANTY ....................................................................................................................... 19 D.19 EXPENSE OF THE RFP SUBMISSION ................................................................................... 20 D.20 CANCELLATION ...................................................................................................................... 20 D.21 PROTEST ................................................................................................................................... 20 D.22 BEST AND FINAL OFFERS - [Reserved] ................................................................................ 22 D.23 DAVIS BACON REQUIREMENTS- [Reserved] ...................................................................... 22 D.24 MCNAMARA - O’HARA SERVICE CONTRACT ACT [Reserved] ...................................... 22 SECTION E – EVALUATION FACTORS FOR AWARD ....................................................................... 22 E.1 THRESHOLD SELECTION CRITERIA ................................................................................... 22 E.2 COMPLIANCE WITH PROPOSAL (APPLICATION) REQUIREMENTS ............................ 23 E.3 RELATIVE IMPORTANCE OF TECHNICAL VERSUS COST/PRICE FACTORS [Reserved] 23 E.4 QUALIFICATION BIDDERS LISTING (QBL) [Reserved] ..................................................... 23 E.5 COMPETITIVE EVALUATION FACTORS ............................................................................ 23 E.6 EVALUATION FACTORS ........................................................................................................ 23 E.7 POST AWARD CONDITIONS ................................................................................................. 25 {0029003 - 5} District of Columbia Housing Authority Page 3 of 28 SECTION F-TIMETABLE (SELECTION PROCESS) ............................................................................. 27 F.1. TIMETABLE (**) ...................................................................................................................... 27 SECTION G- EXHIBITS & ATTACHMENTS ........................................................................................ 28 G.1 EXHIBITS .................................................................................................................................. 28 G.2 ATTACHMENTS ....................................................................................................................... 28 {0029003 - 5} District of Columbia Housing Authority Page 4 of 28 SECTION A- GENERAL INTRODUCTION A.1 BACKGROUND The District of Columbia Housing Authority (“DCHA”) is dedicated to enhancing the quality of life in the District of Columbia by providing and managing affordable housing in the District that is diverse, well maintained, and aesthetically pleasing for those whose circumstances prevent them from competing in the general marketplace. There are more than 8,000 DCHA public housing units. DCHA also contracts with the owners of over 10,500 private rental units through its Housing Choice Voucher Program. Finally, DCHA has embarked on an ambitious program of development and redevelopment