Governance, Appointment and Promotion Handbook GOVERNANCE, APPOINTMENT AND PROMOTION HANDBOOK 1 Dec 2020 Issue 5, Version 1 Harvard Medical School and Harvard School of Dental Medicine Governance, Appointment and Promotion Handbook Contents 1. General Information and Contacts .............................................................................................................. 8 1.1. About Harvard Medical School (HMS) .............................................................................................. 8 1.2. About Harvard School of Dental Medicine (HSDM) ......................................................................... 9 1.3. Deans, Key Administrative Offices .................................................................................................. 9 1.4. Other Harvard Resources ............................................................................................................... 10 2. Bylaws, School Governance, Standing Committees ................................................................................ 11 3. Policies, Principles and Procedures for All Faculty ................................................................................. 18 3.1. Academic Freedom: Rights and Responsibilities for All Faculty ................................................. 18 3.2. Annual Faculty Reviews ................................................................................................................. 18 3.3. Board of Registration in Medicine ................................................................................................. 19 3.4. Expectations to Teach .................................................................................................................... 19 3.5. Principles of Non-Discrimination ................................................................................................... 20 3.6. Sexual and Gender-Based Harassment ......................................................................................... 20 3.7. Unprofessional Relationships and Abuse of Authority ................................................................ 20 3.8. Use of the Harvard Name................................................................................................................ 20 3.9. Values Statement (HMS Community) ............................................................................................. 21 3.10. Open Access Policy ........................................................................................................................ 21 3.11. Faculty of Medicine Policies on Integrity in Science .................................................................... 21 3.11.1. Policy on Conflicts of Interest and Commitment ................................................................................................. 21 3.11.2. Principles and Procedures for Handling Allegations of Faculty Misconduct ....................................................... 22 3.11.3. Authorship Guidelines ......................................................................................................................................... 22 3.11.4. Guidelines for Attribution of Credit and Disposition of Research Products ........................................................ 22 3.11.5. Letters of Reference ............................................................................................................................................ 22 3.11.6. Guidelines for Editors and Authors of Medical Textbooks .................................................................................. 23 3.11.7. Guidelines for Investigators in Scientific Research ............................................................................................. 23 3.11.8. Guidelines for Investigators in Clinical Research ................................................................................................. 23 3.11.9. Faculty of Medicine Statement on Research Sponsored by Industry ................................................................. 23 3.12. Termination Documentation and Lengths of Notice for Annual and Term Appointed Faculty .. 24 3.13. Use of Harvard Medical School Email ........................................................................................... 24 4. Ranks, Titles, Status and Terms of Appointments ................................................................................... 25 4.1. Definition of Voting Faculty Status ................................................................................................ 25 4.2. Protocol for Defining Full-time versus Part-time Faculty Ladder Appointments ........................ 25 4.2.1. Procedures for evaluating requests for Full-time or Part-time ladder appointments for faculty whose academic work takes place in global and community health settings outside Harvard .......................... 27 4.2.2. Procedures for evaluating requests for Full-time or Part-time ladder appointments for faculty working in health settings separate from primary affiliates ................................................................................ 27 2 Governance, Appointment and Promotion Handbook 4.2.3. Titles for faculty working in the for-profit sector ................................................................................................. 28 4.3. Titles and Appointments in the Faculty of Medicine ..................................................................... 28 4.3.1. Eligibility Criteria for a Faculty Appointment ....................................................................................................... 28 4.3.2. Expectations of Faculty Members in the Faculty of Medicine: ................................................................... 29 4.4. Holding Title as Member of the Faculty for New Faculty Recruits ............................................... 32 4.5. Renewal of Appointment Terms and Tenure Clock ...................................................................... 33 5. Guidelines for Academic Recruitment ...................................................................................................... 34 5.1. Basic Guidelines for Academic Recruitment ................................................................................ 34 5.2. Guidelines for Recruitment across Harvard-Affiliated Institutions .............................................. 34 5.3. Requirements for Faculty of Medicine Searches .......................................................................... 35 5.3.1 Initial appointment as a Trainee .......................................................................................................................... 35 5.3.2. Initial appointment as Faculty Member of the Faculty, Instructor, Assistant and Associate Professor, Full-time ............................................................................................................................................................... 35 5.3.3. Exceptions ............................................................................................................................................................ 36 5.4. Procedures for First Appointment to the Faculty of Medicine as Professor, Full-time (Search Process) ............................................................................................................................. 37 5.5. Procedures for First Appointment to the Faculty of Medicine for Full-time Instructor, Assistant and Associate Professors (Search Process) ................................................................ 43 5.6. Procedures for Target of Opportunity Recruitments .................................................................... 46 6. Criteria for Appointments and Promotions ............................................................................................... 49 6.1. AoE: Clinical Expertise and Innovation ......................................................................................... 51 6.2. AoE: Investigation .......................................................................................................................... 51 6.3. AoE: Teaching and Educational Leadership ................................................................................. 51 6.4. Evaluation for Teaching and Education ........................................................................................ 51 6.5. Guidelines for Selecting One or More Significant Supporting Activities (SSA) .......................... 53 6.5.1. SSA: Administration and Institutional Service Metrics ........................................................................................ 53 6.5.2. SSA: Clinical Expertise Metrics ............................................................................................................................. 53 6.5.3. SSA: Education of Patients and Service to the Community Metrics .................................................................... 54 6.5.4. SSA: Investigation Metrics ................................................................................................................................... 54 6.5.5. SSA: Special Merit in Education Metrics .............................................................................................................. 55 7. Promotion Process by Rank: Professor ................................................................................................... 56 7.1. Financial Support for Professorships including