Student Handbook 2021 - 2022 TABLE OF CONTENTS Student Conduct Acknowledgement 2 Student Handbook 3 Financial Responsibility 3 COVID-19 Acknowledgement 3 Dispute Resolution 3 Nondiscrimination Statement 4 Sex Discrimination, Sexual Harassment and Sexual Misconduct: Title IX Coordinators 4 Section 1: Student Services, Departments and Programs 6 Academic Advising 7 Academic Success 8 Athletics 8 Barnes & Noble College Bookstore 9 Business Office 10 Campus Activities Board 11 Campus Recreation 11 Career Development Center 12 Counseling and Behavioral Health Services 13 Dean of Students 14 Financial Aid 14 First-Year Programs 14 Food Pantry 15 Graduation 15 Health Insurance 15 Health Services (On-Campus) 15 Honor Societies 16 Information Technology Services (ITS) 16 International Students and Scholars 18 Libraries and Learning Commons 19 Registrar’s Office 20 Registration 21 Residential Honors Program 22 Security and Safety 22 Shuttle Service 22 Student Activities 23 Student Conduct Office 23 Student Government Association 24 Student ID Card (UniCard) 24 Study Abroad and International Exchange Programs 26 University Chaplain 28 1 University Relations 28 University Text Messaging 28 Veterans Benefits 29 Section 2: Housing and Residence Life Information, Policies and Procedures 30 Welcome to the Community 31 Community Standards 31 Services and Amenities 34 Wellness and Safety 36 Housing and Residence Life Policies 39 Housing and Residence Life Procedures and Services 47 Emergency Information and Procedures 48 Park Shore Waikiki Residential Community – Additional Info and Rules 50 Harbor Waters and Piers Safety and Security Protocols 50 Section 3: University Policies and Procedures 52 Academic Freedom Statement 53 Academic Integrity Policy 53 Academic Grade Appeal Procedures for Students 55 Accessibility Services: ADA Accommodations 57 Alcohol and Drug Policy 58 Code of Student Conduct 63 Crime Prevention: Reporting Policy and Procedures 77 Emergency and Safety Information 79 Family Educational Rights and Privacy Act of 1974 (FERPA) 81 Harbor Waters and Piers Safety and Security Protocols 83 Lost and Found Policy 84 Missing Person Policy and Procedures 85 Network and Computing Usage Agreement 86 Preferred First Name Policy 89 Policy on Potentially Patentable Materials and Inventions 91 Sex Offender Registry and Information 92 Sex Discrimination and Sexual Harassment Policy 92 Smoking/Vaping Policy for Students 112 State of Hawaii Health Clearance Requirements 113 Student Complaint Procedures 114 Complaints against Faculty or Staff 114 Discrimination or Harassment Complaints 114 All Other Student Complaints 114 To File a Complaint with a Regulatory Agency 114 Student Emergency Notification Policy 116 Student Right-to-Know Information 117 Student Conduct Acknowledgement Students are responsible for knowing and abiding by academic and administrative regulations of the University as stated in the Academic Catalog and Student Handbook. Students, by the act of registration, agree to observe all provisions of the Academic Catalog, Student Handbook, the Code of Student Conduct, any academic handbook or program requirements and all other university policies, procedures, and handbooks. 2 Student Handbook The provisions of this handbook are not to be regarded as a contract between any student and the university. The university reserves the right to change any of the policies, rules, regulations, and standards of conduct at any time as may be necessary in the interest of the university. The university also reserves the right to modify or discontinue any of the services, programs or activities described in this handbook. The most up-to-date handbook can be found online at www.hpu.edu/studenthandbook. Financial Responsibility By registering for courses at the university, you acknowledge your responsibility to timely pay all fees and charges and agree to comply with the Registration Policies and all rules of the business office regarding payment of fees, late penalties and related policies and procedures. COVID-19 Acknowledgement The University is committed to the health and safety of its students and the entire HPU ‘Ohana. We are taking all recommended steps and following applicable State and local laws along with CDC guidance to prepare our HPU campus and facilities in anticipation of your arrival. However, the health and safety of our University community depends upon each of us doing our part: to stay safe (through safe distancing practices and following CDC guidelines), to maintain cleanliness (by wiping areas after use and keeping your Unit clean), and to monitor and assess your own health daily. Orders from the local, state and federal government are subject to change and the University may be required to modify its programming, activities and offerings in order to comply with applicable law. • I agree to be responsible for my own behavior, to maintain the standards above, and to comply with University policies along with safety guidelines and rules set by the University, as may be revised from time to time. Compliance with these rules is part of the Student Code of Conduct (found in this Student Handbook). • I understand that failure to comply with these rules jeopardizes the safety of the entire community and may subject me to disciplinary action. • I understand that there is no way to completely eliminate the risk of exposure to this virus in a campus environment and that there are certain unique risks associated with any shared living environment. In addition, individuals who may have been infected with COVID-19 may be asymptomatic for a period of time, or may never become symptomatic at all. To minimize these risks, I may be asked to perform temperature checks, isolate or quarantine when sick, or test (individually and/or pooled) for coronavirus from time to time when needed, for my safety and for the protection of our shared campus community. In addition, I understand that the University may require that students produce evidence of a valid COVID-19 vaccination in accordance with the University’s Vaccination Policy for Students and related policies that will be posted on the HPU website and may be updated from time to time. • In addition, I understand that the University reserves the right to modify access to the Premises, close access to certain University facilities, impose occupancy limitations or other limitations in response to public health and safety concerns, local, state or federal law requirements or other University determinations in the interest of student health. You play an important role in keeping yourself, the HPU ‘Ohana and our larger community safe. Dispute Resolution By registering for courses at the university, you acknowledge that any claims, controversies, or disputes against the University arising out of or relating to your enrollment and attendance shall be fully and finally resolved by arbitration in accordance with the Rules, Procedures, and Protocols for Arbitration of Disputes of Dispute Prevention & Resolution, Inc., then in effect. Dispute resolution shall only apply after the parties have satisfied and exhausted all internal, administrative procedures and processes. In the event arbitration is so required, an arbitrator shall be appointed to hear and resolve the controversy. The parties further agree that the award of the arbitrator(s) is binding upon the parties and that judgment on the award rendered by the arbitrator may be entered in any court of competent jurisdiction. 3 Nondiscrimination Statement Hawai‘i Pacific University admits students without regard to sex, race, age, color, disability, religion, sexual orientation, gender identity or expression, or national or ethnic origin to all programs and activities generally accorded to or made available to students at the university. As provided for and to the extent required by state and federal laws, the university provides educational opportunities without regard to, and prohibits discrimination, including harassment, against students on the basis of sex, race, age, color, disability, religion, sexual orientation, gender identity or expression, national or ethnic origin, or any other characteristic protected by applicable law in the administration of its educational programs, policies, admissions policies, scholarships, activities and loan programs, and athletic and other university- administered programs. General inquiries regarding equal opportunity policies or complaint procedures may be directed to: Wendy Pierre Employee Relations Manager and Deputy Title IX Coordinator Human Resources Hawai‘i Pacific University 500 Ala Moana Blvd., Suite 4-545 Honolulu, HI 96813 Telephone: (808) 544-1191 Email: [email protected] Inquiries regarding federal law and regulations concerning nondiscrimination in education or the university’s compliance with those provisions may also be directed to: Seattle Office Office of Civil Rights U.S. Department of Education 915 Second Avenue Room 3310 Seattle, WA 98174-1099 Telephone: 206-607-1600 FAX: 206-607-1601; TDD: 206-607-1647 Email: [email protected] Sex Discrimination and Sexual Harassment: Title IX Coordinator & Deputy Coordinators Title IX of the Education Amendments of 1972 is a federal law that prohibits sex discrimination in education. It reads: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." - Title IX of the Education