Nitro Pro 7 - User Guide In this User Guide Welcome to Nitro Pro 7 1 Thank you for installing Nitro Pro 7 1 Why Nitro Pro 7? 1 Getting started with Nitro Pro 7 2 Nitro Pro Activation 2 Common terms 2 To purchase a Nitro Pro 7 license: 2 To activate Nitro Pro 7: 2 Automatic, or online, activation: 2 Manual, or offline, activation: 3 To find your serial number: 3 Explore the Nitro Pro 7 user interface 3 Nitro Pro 7 user interface 3 1 File Menu 4 2 Quick Access Toolbar 4 3 Ribbon Tabs 4 4 Find Bar 4 5 Information Bar 5 6 Document Pane 5 7 Zoom Controls and Page View 5 8 Paging Controls 5 9 Lower Navigation Panes 5 10 Sidebar Navigation Panes 5 Ribbon shortcuts 6 To view and use shortcut keys: 6 Compatibility with other applications 6 Obtaining help 7 The Help tab panels 7 Help 7 Online Support 7 Product 7 Learning Center 7 To open the Learning Center: 7 To prevent the Learning Center from opening at startup: 7 Online help 8 Support Tools 8 To gather support-related information: 8 To reinstall the Nitro PDF Creator printer: 8 To update the Microsoft Office add-ins: 8 Tasks and tools 9 View and navigate a PDF file 9 Open a PDF file 9 Open a PDF file 10 The File Menu 10 Drag-and-drop 10 Double-click or right-click 10 i ©Nitro Nitro Pro 7 - User Guide Change the page view 10 To change the page display options: 10 To resize the page view: 11 To rotate the page view: 11 Adjust the zoom level 11 To use the zoom tool: 12 To adjust the zoom level with Page Controls: 12 Page through the document 12 Step through the pages 12 To scroll smoothly between pages: 13 Navigation Panes 13 The Pages Pane 13 The Bookmarks Pane 14 The Signatures Pane 117 The Layers Pane 15 The Layers Pane 15 To view the Layers pane: 15 To show or hide an OCG layer: 15 To reset a layer to its default state: 15 To expand or collapse the layer-tree: 15 Comments Pane 16 To show or hide the Comments pane: 16 Attachments Pane 16 To show or hide the Attachments pane: 16 To manage attachments in the Attachments pane: 16 Output Pane 16 To view the Output pane: 16 To clear messages in the Output pane: 17 Search and find text 17 To find text in a document: 17 Multiple documents in parallel view 17 To create two or more parallel views: 17 Move a PDF document between tab groups 18 To use a right-click to move a PDF document to another tab group: 18 To drag and drop a PDF document to other tab group: 18 To revert to the normal view: 18 Preview your PDF files 18 Preview a PDF attachment in Microsoft Outlook 18 To preview a PDF file attachment in Outlook: 19 Preview a PDF file in Windows Explorer 19 To preview a PDF file in Windows Explorer: 20 Nitro PDF web browser plugin 20 How to use the Nitro PDF web browser plugin 20 Configure the Nitro PDF browser plugin 20 To configure Google Chrome 21 To configure Microsoft Internet Explorer 21 To configure Mozilla Firefox 21 Open and save files to a WebDAV location 21 ii ©Nitro Nitro Pro 7 - User Guide To create a WebDAV connection in Windows 7 or Vista: 21 To create a WebDAV connection in Windows XP: 22 Create a PDF file 22 Print to Nitro Creator 2 22 To print a document to Nitro Creator 2 23 Set the Document Properties 23 Create a PDF document from any file 23 To create a PDF document: 23 Custom PDF creation settings 24 Create a PDF/A file 25 About PDF/A 25 PDF/A-1a and PDF/A-1b 25 To create PDF/A using the Nitro PDF Creator printer: 25 To create PDF/A using the Create from File tool: 25 To create PDF/A from Microsoft Office 2007/2010 programs: 26 To create PDF/A from Microsoft Office 2003 programs: 26 To create PDF/A from a scanner: 26 Create a PDF from the Clipboard or screen captures 26 To create a PDF from a clipboard image: 26 Integrated PDF creation 26 Create a PDF using drag-and-drop 27 To drag a file onto the Desktop shortcut: 27 To drag a file into Nitro Pro 7: 27 Save a PDF document 27 Save your PDF document 27 Save As a new version of your PDF document 27 Flatten your changes and save as a PDF file 28 Nitro Creator 2 Preferences 28 To access the Preferences for Nitro Creator 2: 28 The Nitro Creator 2 Printing Preference dialog 29 Nitro Creator 2 29 Pages 30 PDF Properties 30 PDF Security 30 Convert Microsoft Office Files to PDF from Microsoft Office Applications 31 Microsoft Office add-in settings 31 To modify the Office add-in settings: 31 For Microsoft Office 2007/2010: 31 For Microsoft Office 2003 programs: 31 List of Office add-in settings 31 Convert Microsoft Word file to PDF 32 Using Microsoft Word 2007/2010 32 To create a PDF: 33 To create a secure PDF: 33 To create a PDF/A-1b compliant PDF: 33 To change your PDF conversion settings: 33 Using Microsoft Word 2003 33 Convert Microsoft Excel file to PDF 33 iii ©Nitro Nitro Pro 7 - User Guide Using Microsoft Excel 2007/2010 33 To create a PDF: 33 To create a secure PDF: 33 To create a PDF/A-1b compliant PDF: 34 To change your PDF conversion settings: 34 Using Microsoft Excel 2003 34 Convert Microsoft PowerPoint file to PDF 34 Using Microsoft PowerPoint 2007/2010 34 To create a PDF: 34 To create a secure PDF: 34 To create a PDF/A-1b compliant PDF: 34 To change your PDF conversion settings: 34 Using Microsoft PowerPoint 2003 35 Scanning and OCR 35 Create PDF from Scanner 35 To scan paper documents to PDF: 35 Image compression settings 35 Image compression options 35 Color/Grayscale 35 Monochrome 36 Quality 36 OCR 36 OCR Preferences 36 To configure OCR preferences: 36 OCR General Preferences 36 OCR a printed document with Create PDF from Scanner 37 To OCR a paper document during scanning: 37 OCR an existing PDF 38 To OCR a document: 38 To OCR selective pages in a document: 38 Troubleshoot OCR 38 Review and comment 39 Add or edit notes 39 To add a note: 39 To edit note properties: 40 Default note properties 40 To reply to a note: 40 To delete a note: 40 Annotate with text mark-up tools 40 To mark-up text: 40 To delete mark-up: 41 To edit mark-up properties: 41 To reply to an annotation: 41 To delete a mark-up: 41 Manage and view comments 41 To show or hide the Comments pane: 42 To expand or collapse comments: 42 To delete a comment: 42 iv ©Nitro Nitro Pro 7 - User Guide Reply to a comment 42 To reply to a comment: 42 Sort comments 43 To sort comments: 43 Hide or show all comments 43 Combine comments from multiple files 43 To export comments from a commented file: 43 To import comments from multiple reviewers into a single PDF: 43 Summarize comments 44 To summarize comments as PDF: 44 To summarize comments for printing: 44 To edit Printing and Summarizing preferences: 44 Markup with drawing tools 45 To add a line, arrow, rectangle, or oval drawing markup: 45 To add a free-form drawing: 46 To add text feedback to a drawing: 46 To update the appearance or properties of a drawing: 46 To set the default appearance of drawing annotations: 46 To convert a straight line drawing into an arrow: 46 To delete a drawing: 46 Text boxes and call outs 46 To add a text box comment: 47 To edit text in an existing text box: 47 To configure the appearance of a text box comment: 47 To move or resize a text box: 47 To set the default appearance of text boxes: 47 To delete a text box: 47 Attach files as annotations 48 To attach a file as an annotation: 48 To edit the appearance or properties of a file attachment annotation: 48 To open a file attachment: 48 To save a file attachment: 48 Export from PDF 48 Convert PDF to Microsoft Word 49 To convert PDF to Microsoft Word: 49 Convert PDF to Microsoft Excel 50 To convert PDF to Microsoft Excel: 50 Convert PDF to Image 50 To convert PDF to Image: 50 Convert PDF to Rich Text 51 To convert PDF to Rich Text: 51 Convert PDF to plain text 51 To convert a PDF file to plain text: 51 PDF to Word and RTF Export Settings 52 Page Layout 52 Images 53 Tables 53 Headers and Footers 53 v ©Nitro Nitro Pro 7 - User Guide Advanced Text Recovery 53 Select and copy text and images 54 To copy an entire page of text in a PDF document: 54 To select text in a PDF document: 54 To select and copy images in a document: 54 Take a snapshot 55 Extract all images 55 To extract images from PDF files: 55 Working with forms 56 Fill-out and save forms 56 To fill out a digital form that has interactive fields: 56 To save a form: 57 To reset a form: 57 Stamp your signature with QuickSign 57 Prepare your signature 57 To create a QuickSign signature stamp: 57 To QuickSign your signature on the page: 58 To manage your signatures: 58 Forms 58 Forms preferences 58 To edit form preferences: 59 Form design 59 To add a form field: 59 To edit a form field: 59 Form field controls 59 Form field attributes 60 General 60 Appearance 61 Action 61 Create a text field 62 To add a text field: 62 To edit a text field: 63 Create a check box field 63 To add a check box field: 63 To edit a check box form field: 63 Create a radio button field 63 To add a radio button field: 64 To edit a radio button form field: 64 Create a combo box field 64 To add a combo box field: 64 To edit a combo box form field: 65 Create a list box field 65 To add a list box field: 65 To edit a list box form field: 66 Create a push button field 66 To add a push button field: 66 To edit a push button form field: 66 Create a digital signature field 66 vi ©Nitro Nitro Pro 7 - User Guide To create a new digital signature form field: 67 To edit a digital signature form field: 67 Create multiple fields 67 To create a batch of similar fields: 67 Set tab order 67 To set the tab order: 67 Edit, align and space multiple fields 68 To edit the appearance of multiple fields: 68 To adjust the alignment and spacing of form fields: 68 Align form fields