​CITY OF FORT SASKATCHEWAN COMMITTEE OF THE WHOLE AGENDA Tuesday, May 15, 2018, 5:00 P.M. Lang Room - City Hall Pages 1. Call to Order Deputy Mayor Abitoye 2. Approval of Minutes of April 17, 2018 Committee of the Whole Meeting 1 3. Delegations Those individuals in attendance at the meeting will be provided with an opportunity to address Council regarding an item on the agenda, with the exception of those items for which a Public Hearing is required or has been held. Each individual will be allowed a maximum of five (5) minutes. 4. Alberta Emergency Management Agency Elected Officials Training - Follow-up 5 Shawn McKerry / Brad Ward 5. Regional Transit Smart Fare 9 Anthony Dionigi 6. Water and Wastewater Rates 14 Marley Hanrahan 7. Draft Strategic Plan 2019-22 28 John Dance 8. Confidential In-Camera Session To discuss matters that fall within one of the exceptions to disclosure in Division 2 of Part 1 of the Freedom of Information and Protection of Privacy Act (FOIP). 8.1 Growth Strategy Update, FOIP Section 20(1), Harmful to Intergovernmental Relations 9. Adjournment 1 CITY OF FORT SASKATCHEWAN MINUTES COMMITTEE OF THE WHOLE Tuesday, April 17, 2018 - 5:00 p.m. Lang Room - City Hall Present: Members of Council: Mayor Gale Katchur Councillor Jibs Abitoye Councillor Gordon Harris Councillor Deanna Lennox Councillor Lisa Makin Councillor Ed Sperling Absent: Councillor Brian Kelly Administration: Troy Fleming, City Manager John Dance, General Manager, Corporate Services Janel Smith-Duguid, General Manager, Infrastructure & Planning Brenda Rauckman, General Manager, Community & Protective Services Robert Stephenson, Acting Director, Legislative Services Jeremy Emann, Chief Financial Officer Wendy Kinsella, Director, Corporate Communications Grant Schaffer, Director, Project Management Barb Shuman, Director, Recreation Services Richard Gagnon, Director, Infrastructure Management T.J. Auer, Community Social Planning Coordinator Marley Hanrahan, Senior Infrastructure Accountant 1. Call to Order Mayor Katchur called the April 17, 2018 Committee of the Whole meeting to order at 5:02 p.m. 2 April 17, 2018 Committee of the Whole Minutes Page 2 2. Approval of Minutes of March 20, 2018 Committee of the Whole Meeting R114-18 MOVED BY Councillor Makin that the minutes of the March 20, 2018 Committee of the Whole meeting be adopted as presented. In Favour (6): Mayor Katchur, Councillor Abitoye, Councillor Harris, Councillor Lennox, Councillor Makin, and Councillor Sperling Absent (1): Councillor Kelly CARRIED UNANIMOUSLY 3. Delegations None. 4. Presentation 4.1 Fort Saskatchewan Early Years Coalition Karen Sliwkanich, Co-Chair, Fort Saskatchewan Early Years Coalition was in attendance to provide an update to the Committee of the Whole on the Province’s Community Profile Report for Alberta Early Development in Fort Saskatchewan. 5. Recreational Cannabis Overview Robert Stephenson, Acting Director, Legislative Services and T.J. Auer, Community Social Planning Coordinator provided an update to the Committee of the Whole on the current status of cannabis legislation, details on legislation’s content, comparison of approaches with other municipalities, and the impact on City departments. Mayor Katchur called a short recess at 6:07 p.m. The Committee of Whole meeting reconvened at 6:14 p.m. 6. 2019 Budget Update Jeremy Emann, Chief Financial Officer presented the Committee of the Whole with an update on the 2019 Budget. 3 April 17, 2018 Committee of the Whole Minutes Page 3 7. 10-Year Capital Plan (2018-2027) Jeremy Emann, Chief Financial Officer and Barb Shuman, Director, Recreation presented the Committee of the Whole with the 10-Year Capital Plan (2018 - 2027). 8. Governance Review Update John Dance, General Manager, Corporate Services presented the Committee of the Whole with an update on the recommendations contained within the Governance Review Report completed in July 2017. 9. Confidential In-Camera Session R115-18 MOVED BY Councillor Abitoye that Council move in-camera at 7:13 p.m. to discuss the following item: City Manager Update, FOIP Section 24(1)(a), Advice from Officials (advice, proposals, recommendations for or by a public body). In Favour (6): Mayor Katchur, Councillor Abitoye, Councillor Harris, Councillor Lennox, Councillor Makin, and Councillor Sperling Absent (1): Councillor Kelly CARRIED UNANIMOUSLY In-Camera Attendance: Council: Gale Katchur, Jibs Abitoye, Gordon Harris, Deanna Lennox, Lisa Makin, and Ed Sperling Administration: Troy Fleming, John Dance, Brenda Rauckman, Janel Smith- Duguid, and Robert Stephenson attended for the purpose of providing support for the items to be discussed. 4 April 17, 2018 Committee of the Whole Minutes Page 4 R116-18 MOVED BY Councillor Harris that Council return to open session at 7:45 p.m. In Favour (6): Mayor Katchur, Councillor Abitoye, Councillor Harris, Councillor Lennox, Councillor Makin, and Councillor Sperling Absent (1): Councillor Kelly CARRIED UNANIMOUSLY 10. Adjournment The Committee of the Whole meeting of April 17, 2018 adjourned at 7:45 p.m. _____________________________ Mayor _____________________________ Acting Director, Legislative Services 5 CITY OF FORT SASKATCHEWAN Committee of the Whole - Information Report Alberta Emergency Management Agency Elected Officials Training – Follow Up Purpose: The purpose of this report is to provide the Mayor & Councillors with additional information about their role preparing for and responding to emergency situations, and to answer questions that arose following the March 5, 2018 Elected Officials Emergency Management presentation by Alberta Emergency Management Agency (AEMA). Background: On March 5, 2018, AEMA Field Officers provided Elected Officials Emergency Management Training to elected officials from Fort Saskatchewan, Strathcona County, Lamont and Bruderheim. AEMA’s training session was intended to inform Council of their role and responsibilities, but it ended before all of Council’s questions had been answered. This session is to further explain Council’s roles and responsibilities, and to answer questions that were not fully addressed on March 5th. Protective Services Director, Brad Ward, and Fire Chief, Shawn McKerry will provide additional information to Council and answer questions Council has about emergency management in Fort Saskatchewan. Plans/Standards/Legislation: Alberta’s Emergency Management Act requires a local authority to prepare for emergencies, appoint an emergency advisory committee consisting of members of the local authority, and sets out the role of the local authority during an emergency situation. Attachments: PowerPoint handouts of the presentation Prepared by: Brad Ward Date: May 2, 2018 Director, Protective Services Approved by: Brenda Rauckman Date: May 3, 2018 General Manager, Community and Protective Services Reviewed by: Troy Fleming Date: May 3, 2018 City Manager Submitted to: Committee of the Whole Date: May 15, 2018 6 7 8 9 CITY OF FORT SASKATCHEWAN Committee of the Whole - Information Report Smart Fare Purpose: The purpose of this report is to inform the Mayor and Councillors about ETS’s invitation to join the Smart Fare Program. To facilitate Edmonton’s request for a commitment to join the initiative by May 31, 2018, a decision from Council will be requested during the May 22, 2018 regular Council meeting. Background: Regional Context: The City of Fort Saskatchewan is actively engaged in regional discussions, through the EMRB, for the development of its Servicing Plan. Transit is an example of a service area that could gain efficiencies and effectiveness through regionalization. Interest for a regional fare payment system has been expressed largely by the City of Edmonton, Strathcona County and City of St. Albert, with an invitation to join sent to other regional municipalities including the City of Fort Saskatchewan. Commuter Service: The commuter transit system linking municipalities in the region will be the focus of the Service Plan. Since 2004, Fort Saskatchewan has had an agreement with ETS, for the delivery of the commuter service to and from Edmonton. In 2018, the City of Edmonton, the City of St. Albert and Strathcona County entered into a partnership to implement an electronic fare payment system in 2020. Smart Fare is an integrated regional fee system, allowing riders to pay one singular transit fare through a variety of payment methods. It will also make travel across the Edmonton metropolitan region easier for riders, since one account services all participating transit systems. ETS Request: ETS has invited surrounding municipalities with transit services to consider joining the Smart Fare Program. The City of Leduc, City of St. Albert and Strathcona County are in the program officially. The City of Spruce Grove and the Town of Beaumont will be considering the option shortly. What is Smart Fare? The Smart Fare Program provides convenience to transit users by integrating its fare and passes into one system throughout the region. Smart Fare is an account-based, electronic fare payment system that allows municipalities to consider a range of progressive fare options, to improve the transit experience for many customers. Smart Fare technology is very similar to the way debit or credit cards are used in the banking network. It uses an account-based set-up, meaning the account credit stays online. If riders lose their Smart Fare card, they can replace it without losing their account credit or fare purchase. Loading the Smart Fare account is instant. Once riders add credit, they