Promoting and securing volunteering in sport Focus on management support in sport clubs Final report Final Report Final - 1324 1324 - EU DG EAC PrepAct 2010 PrepAct EAC DG EU www.volunteeringinsport.eu - p/a Vlaamse Sportfederatie - Zuiderlaan 13 9000 Ghent - Belgium [email protected] & [email protected] This project is supported by the European Commission Education and Culture Unit Sport under the framework of the Preparatory Actions in the Field of Sport (2010 EAC - 1324) Clubs in Sport Management the Volunteering to Support 1 Disclaimer This project has been funded with support from the European Commission under the “2010 Preparatory Actions in the Field of Sport”. The publication of this project reflects the view of the author only, the European Commission cannot be held responsible for any use which may be made of the information contained herein. Final Report Final - 1324 1324 - EU DG EAC PrepAct 2010 PrepAct EAC DG EU - Clubs in Sport Management the Volunteering to Support 2 Assignation Our gratitude related to this project goes out to amongst others - Mrs Androulla Vassiliou - EU Commissioner in charge for sports - Mr Michal Krezja, Head of the Unit Sport of the Directory General Education and Culture EAC, as well as the entire Sports Unit and especially Mr Jacob Kornbeck, Policy Officer - All 9 EU-partners on this project - The symposium host country management and staff (Liikkukaa from Finland, Sports Wales, the Landessportbund Brandenburg from Germany, the Cyprus Sports Organization and the Flemish Sports Federation) - The numerous key-note speakers during the symposiums - The Flemish Government as structural partner and especially Minister of Sport Philippe Muyters as well as the sports policy officers Nicole Bossaerts and An Vermeersch and also Astrid Vervaet from the Ministerial Department of Sport - The Flemish Sports Federation as project leader and the Dynamo Project as project executer and especially Mr Willy Pennoit, president, and Mrs Geraldine Mattens, General Director But most of all we hereby want to acknowledge the invaluable day-to-day efforts from over 2 Report Final million ! volunteering members of the Boards of Directors in organized sports clubs in the - European Union. 1324 1324 - EU DG EAC PrepAct 2010 PrepAct EAC DG EU - Clubs in Sport Management the Volunteering to Support 3 Content - summary 1. Grant objectives (as per the grant agreement document EAC-2010-1324) 9 2. The participating partners at the project 13 3. Description of the undertakings 14 4. Symposium topic contents 26 5. Findings 279 6. Conclusions 319 7. Recommendations 331 8. Actions undertaken and legacy intentions 336 9. Content evidences addendum I Final Report Final 10. General evidences addendum II - 1324 1324 - EU DG EAC PrepAct 2010 PrepAct EAC DG EU - Clubs in Sport Management the Volunteering to Support 4 Content - detail 1. Grant objectives 9 1. 1. Summary of the project objectives and activities 9 1. 2. Context of the project / action and identified problems 9 1. 3. Specific objective(s) 10 1. 4. Detailed description 10 1. 5. Project phases 10 1. 6. Description of the roles of the partners in the project 11 1. 7. Expected results and their use 11 1. 8. Practical Working Results 11 1. 9. Project summary description 12 2. The project partner participants 13 3. Description of the project undertakings 14 Final Report Final - 4. Symposium topic contents 26 1324 1324 - 4. 1. The organization of sports in the regions/nations participating at the project: an introductory general overview 26 4. 2. Terminology definition of the key-terms of this EU-project 47 4. 3. Organization of the support of the volunteering management in sports clubs in the EU-project partner countries 58 4. 4. Facts & figures on support of the volunteering management in sports clubs EU DG EAC PrepAct 2010 PrepAct EAC DG EU question list-based results from the EU-project partners 74 4. 5. Interactive group session cc the general findings of the EU-project partners - on the support of volunteer management in sports clubs in their region/country 84 4. 6. Quality Seal for sports clubs 92 4. 7. E-governance IN sports clubs 99 4. 8. E-support TO the volunteer management in sports clubs 107 4. 9. Club structures and support 139 4. 10. Corporate support 166 4. 11. Volunteering governance 180 4. 12. Composition of the Board of Directors in relation to their status 211 4. 13. Online club info data management and help desk 226 4. 14. EU-programs and opportunities for the support of volunteering management in sports clubs 232 4. 15. Educational programs offered in support of sport clubs volunteering management 243 4. 16. Best tools cross-fertilization opportunities from the EU-project partners 257 4. 17. Analysis of the funding of grassroots sports in the EU 265 4. 18. Survey on the management and administration of Sports Federations and Clubs 265 4. 19. Priorities on sport of the Cypriot EU presidency in sport (2nd semester of 2012) 277 Clubs in Sport Management the Volunteering to Support 5 Content - detail 5. Findings 279 5. 1. Sports landscapes in the EU-project partner regions/countries 280 5. 2. Organization of the support of volunteering management in sports clubs in the EU 282 5. 3. The EU Commission’s principle of autonomy, self-regulation and subsidiarity on sport and its approach on intercultural dialogue 284 5. 4. Volunteers are the driving and stimulating force behind sports clubs in the EU 285 5. 5. Determination of a ‘sports club’, ‘volunteering management’ and ‘management support’ 285 5. 6. Facts and figures on ‘sports club’, ‘volunteer management’ and ‘management support’ 289 5. 7. The Dynamo Project of the Flemish Sports Federation: best practice on support to the volunteering management in sports clubs 293 5. 8. Quality seal for sports clubs as tool in the support of the management 293 Final Report Final 5. 9. E-governance in (support of the volunteering management in) sports clubs 294 - 5. 10. Typology Questionnaire 296 1324 1324 5. 11. Club Structures and audit, accreditation schemes and consultancy tools 298 - 5. 12. Business Support 299 5. 13. Volunteering Governance (support - identification - promotion - management) 300 5. 14. Composition of the Board of Directors in relation to its club status 301 5. 15. ‘Education’ in sport 303 5. 16. EU-programs and opportunities 304 5. 17. On-line club information data-management system 304 5. 18. Best tools on support to volunteering sports club management 305 2010 PrepAct EAC DG EU 1. Typology Questionnaire - Belgium/Flanders - 2. On-line bookkeeping program - Belgium/Flanders 3. The Dynamo Project - Belgium/Flanders 4. “Sports Academy Committee” Educational Schemes - Cyprus 5. Cyprus Sport Organization’s Funding Scheme - Cyprus 6. Financial Support for grassroots coaches - Cyprus 7. Internal Control Guidebook/Manual - Cyprus 8. Nimenhuuto - Calendar and homepages for teams - Finland/Liikkukaa 9. Survey monkey: online tool for professional surveys - Finland/Liikkukaa 10. Volunteer exchange programs and networks - Finland/Snowpolis 11. Professionalization and specification of volunteers - Finland/Snowpolis 12. Online tool for sports clubs ‘Wissen Online’ - Germany/Brandenburg 13. Education System in Sport - Germany/Brandenburg 14. Youth empowerment through EU voluntary service - Germany/Brandenburg 15. Funding, budgeting and sport for all support programs - Greece 16. Overall support to the sports clubs - Greece 17. Special IT tools (web pages) for volunteer recruitment - Hungary Clubs in Sport Management the Volunteering to Support 6 18. University practices on volunteering - Hungary 19. Promotion of bartering benefits to volunteering in sports clubs - Hungary 20. Educational program on sport management - Slovakia 21. Conditions for informal learning in sport - Slovakia 22. Information system in sport - Slovakia 23. Behind Every Star campaign - Wales 24. A typology of routes into volunteering - Wales 25. Accreditation schemes - Wales 5. 19. Surveys and collection of data in sports clubs 310 5. 20. Afterthoughts and visions on the future 311 6. Conclusions 319 6. 1. Conclusions on the results of the EU-Commission’s Preparatory Actiont in the Field of Sport 2010 EAC-1324 (objectives, project phases & roles of the partners) 319 6. 2. Conclusions of the EU-project partners on the current factual support to the volunteering management in sports clubs 323 Final Report Final 6. 3. The EU-project and the EU 328 - 1324 1324 7. Recommendations 331 - 7. 1. Further intercultural dialogue opportunities 331 7. 2. Evidence-based surveys, studies and statistics 331 7. 3. The autonomy, self-regulation and subsidiarity of sport in the EU 331 7. 4. The EU and organized sports 331 7. 5. EU Commission 2014-2020 policy and budget incentive measures for sport 331 7. 6. A hallmark ‘volunteering management in sports clubs’ activity 331 2010 PrepAct EAC DG EU 7. 7. What specific measures can be taken to secure and promote - the volunteering management in sport clubs 332 7. 8. How can the output of future similar EU-projects as the Preparatory Actions in the Field of Sport be improved? 335 8. Legacies (acquired knowledge, actions undertaken or in process, future benefits) 336 8. 1. Obtained knowledge awareness required to evolve on sport at the EU-level 326 8. 2. Actions undertaken, in process or at launch (legacies) 337 8. 3. Building the future 341 Clubs in Sport Management the Volunteering to Support 7 Content - detail 9. Content evidences addendum 1 9. 1. 1. Sports landscape in the EU-project partner countries 9. 1. 2. Organization of the support to volunteering management in sports clubs in the EU-project partner countries 9. 1. 3. Terminology definition of the key-terms of this EU-project 9. 1. 4. Facts & figures on support of the volunteering management in sports clubs: question list based results from the EU-project partners 9. 1. 5.