Request for Proposal for New Data Infrastructure and Equipment for Valley View Community Unit School District 365U, Romeoville, Illinois Submitted on February 8, 2019 The Valley View Community Unit School District 365U with its district office located at 801 W. Normantown Rd., Romeoville, IL 60446, 815-886-2700, is seeking proposals in conjunction with the Federal Universal Services E-rate Program for new Category 2 data infrastructure to be installed throughout its listed school sites. The Valley View Community Unit School District 365U presently has older data infrastructure equipment that needs to be replaced in order to access the Internet and to exchange information between/among its locations. The Valley View Community Unit School District 365U participates in the E-rate program and is reimbursed in the 80% discount level overall. We are seeking firm, cost proposals from qualified Enterprise Level vendors offering mainstream equipment that is proven and operable in ample numbers of schools in the immediate local area. Implementation of the following equipment list is fully dependent on E-rate approval and the Valley View Community Unit School District 365U Board of Education approval. Vendors must provide the Lowest Corresponding Price, or LCP, for all of their service and equipment offerings per E-rate rules. E-rate is in the fifth year of its modernization of the program to include Internal Connections and data infrastructure called Category 2, or C2, equipment. C2 equipment is available for all eligible schools, libraries, school districts and library systems. The Valley View Community Unit School District 365U is seeking proposals for the purchase, installation and maintenance of eligible Infrastructure Cabling, LAN Switches, Core Switches, and Wireless Access Points. All bids for parts and services will be reviewed. It is not mandatory for a specific vendor to provide bids for all items to be considered. Cabling service bids must contain all parts, labor and services as there will not be additional funds provided by the district to the vendor after the contract is rewarded. All materials needed or required will be the responsibility of the selected contractor. The proposed C2 equipment is critical for access to the Internet and internal Valley View Community Unit School District 365U Data traffic. Terms used throughout this RFP: The District - Valley View Public School District 365U Mbps – Megabits per second Gbps - Gigabits per second TurnKey - A solution that is ready for immediate use at time of completion without intervention on the part of the customer. Service provider is expected to provide design solution, implementation and support the solution for the warranty period specified in this RFP. ___________________________________________________________________________________ Technical Questions and Access Information: For technical questions and access to the schools, please contact Alberto Diaz at [email protected] (with copy to Kerri Dillon @[email protected]) or 815-866-2700 X6084. E-rate Related Questions must be directed to Kerri Dillon at E-rate Central ([email protected]). Valley View Community Unit School District 365U Locations where Infrastructure is being installed 1. Bolingbrook High School, 365 Raider Way, Bolingbrook, IL 60440, 630-759-6400 2. Brooks Middle School, 350 Blair Ln., Bolingbrook, IL 60440, 630-759-6340 3. Independence Elementary School, 230 Orchard Dr., Bolingbrook, IL 60440, 630- 759-7282 4. Jonas E Salk Elementary School, 500 King Arthur Way, Bolingbrook, IL 60440, 630-739-3603 5. Robert C Hill Elementary School, 616 Dalhart Avenue, Romeoville, IL 60446, 815- 886-4343 6. Romeoville High School, 100 North Independence Blvd., Romeoville, IL 60446, 815-886-1800 7. Beverly Skoff Elementary School, 775 Normantown Rd., Romeoville, IL 60446, 815-886-8384 8. Valley View Early Childhood Center, 753 Dalhart Ave., Romeoville, IL 60446, 815- 886-7827 Valley View Community Unit School District 365U Scope of Work There are multiple components to this year's RFP so please pay attention to details. Each proposal should be broken down by building and product / solution which are being bid on. All bids for parts and services will be reviewed. It is not mandatory for a specific vendor to provide bids for all items to be considered. Cabling service bids must contain all parts, labor and services. All wireless access point, switch and manufacturer support requests should be bid on under the assumption that it will be a part only bid unless installation or other services are specifically requested within the details itemized below. All materials needed or required to perform a turnkey solution to such services will be the responsibility of the vendor to specify at the time of bid as there will be no additional funding provided by the district to the vendor after the contract is rewarded. Switches – The district is currently accepting bids for new Layer 2 & Layer 3 Switches. The District currently utilizes Core Layer 3 switches and routers. Core Layer 3 Switches are 1 / 10GB capable. All ports of the proposed switches must also be 1 / 10GB capable unless otherwise specified within this scope. SFP pricing is also requested within the proposal (exact numbers can be found itemized below). Layer 3 Switches should support advanced routing protocols OSPF or EIGRP and include a total of 3 years 24 x 7 x 365 x 4 hour full hardware support. PaloAlto Firewall Support Contract Extension or functionally equivalent solution - The district is accepting bids to purchase an extended 24 x 7 x 365 x 4 hour support plan or functionally equivalent solution for two (2) model 5060 appliances. Premium Support Extended Service Agreement for one year. Indoor Wireless - The district is accepting bids for an updated indoor wireless solution to replace its current 802.11ac infrastructure at its Early Childhood Center. All AP’s must be 802.11ax (Wi-Fi 6 ) capable, include Bluetooth, low energy radios, contain internal antennas along with all mounting equipment required to mount to a standard drop ceiling grid. Outdoor Wireless Solution - The district is accepting bids of a single outdoor wireless access point to add to new physical structure that will soon be built at its Romeoville High School location. This solution will include pricing for a ruggedized switch with at least (6) 100 / 1000 mbps copper ports capable of supporting PoE+ and 10gb uplinks that can be used to plug into the fiber run that is also being requested within this RFP. A mountable, securable, weatherproof enclosure should also be proposed within this solution. Fiber Cabling - The district is accepting bids for additional fiber cable runs at both of its high school locations. Indoor runs will span from all IDF closest back to the buildings MDF. In addition, a single outdoor run is also being requested at its Romeoville high school location. This outdoor run will span from the Print shop location to a new physical structure that is to be built near its baseball / softball fields. Summary of Equipment & Services Requested • Two (2), 24 port 1 / 10GB Layer 3 Switch with 3 year 24 x 7 x 365 x 4 hour hardware support agreement • Two (2), 24 port 1 / 10GB Layer 2 Core Distribution Switch.3 year 24 x 7 x 365 x 4 hour hardware support agreement • Five (5), 12 port 1 / 10GB Layer 3 Switch with 3 year 24 x 7 x 365 x 4 hour hardware support agreement • One (1), 12 port 1 / 10GB Layer 2 Core Distribution Switch.3 year 24 x 7 x 365 x 4 hour hardware support agreement • Forty-Eight (48) 1 / 10GB LC Fiber SFPs • Forty-Seven (47) LC to LC fiber optic patch cables to support 10GB Connections • Turnkey installation of twenty (20) Indoor fiber cable runs – Each run will be approximately 200 meters (Distances are an estimated guess and may be verified by the vendor at time of walk through) • Turnkey installation of one (1) Outdoor fiber cable runs – approximately 600 meters (Distance is an estimated guess and may be verified by the vendor at time of walk through) • Two (2) Premium Support Extended Service Agreement Warranty or functionally equivalent solution for PaloAlto 5060 Firewall 24 x 7 x 365 x 4 hour. • Provide One (1) Outdoor Wi-Fi Access Point, Dual Radio 802.11ac (Wi-Fi 5) • One 100 / 1000, six port ruggedized outdoor switch with 10gb uplink ports & PoE+ Capabilities • One (1) weatherproof, securable enclosure. • Thirty-one (31) Indoor Access Points, Dual Radio 802.11ax (Wi-Fi 6), Bluetooth low-energy radio, internal Omni-directional antennas and mounting hardware Equipment List: The Valley View Community Unit School District 365U is seeking discounted proposals for the following E-rate Eligible Data Infrastructure equipment: Bolingbrook High School • One (1), 24 port 1 / 10GB Layer 3 Switch with 3 year 24 x 7 x 365 x 4 hour hardware support agreement • One (1), 24 port 1 / 10GB Layer 2 Core Distribution Switch.3 year 24 x 7 x 365 x 4 hour hardware support agreement • Twenty (20) 1 / 10GB LC Fiber SFPs • Provide Twenty (20) LC to LC Fiber Optic Patch Cables to support 10GB Connections • Turnkey Installation of Fifteen (15) fiber cable runs spanning from IDF to MDF closets (OM4 laser-optimized 50/125 µm multi-mode optical fiber). • (1) Premium Support Extended Service Agreement Warranty or functionally equivalent solution for PaloAlto 5060 Firewall 24 x 7 x 365 x 4 hour. Brooks Middle School • One (1), 12 port 1 / 10GB Layer 3 Switch with 3 year 24 x 7 x 365 x 4 hour hardware support agreement • Five (5) 1 / 10GB LC Fiber SFPs • Provide Four (4) LC to LC Fiber Optic Patch Cables to support 10GB Connections Independence Elementary School • One (1), 12 port 1 / 10GB Layer 3 Switch with 3 year 24 x 7 x 365 x 4 hour hardware support agreement • Three (3) 1 / 10GB LC Fiber SFPs • Provide Three (3) LC to LC Fiber Optic Patch Cables to support 10GB Connections.