THE BOARD OF PUBLIC EDUCATION OF THE SCHOOL DISTRICT OF PITTSBURGH, PENNSYLVANIA MINUTES Meeting of: June 22,2004 Call of the Meeting: Regular Meeting Members Present: Mr. Brentley, Mrs. Colaizzi, Mr. Dowd, Mrs. Fink, Mr. Isler, Mr. Matthews, Mr. McCrea, Mr. Romaniello, Sr., and Mr. Taylor Present 9. Members Absent: Absent 0. The following matters were received and acted upon. Actions taken are recorded following the reports. THE BOARD OF PUBLIC EDUCATION PllTSBURGH, PENNSYLVANIA 15213 Administration Building 341 South Bellefield Avenue June 22,2004 AGENDA ROLL CALL Approval of the Minutes of the Meeting of May 26,2004 Announcement of Executive Sessions Committee Reports 1. Committee on Education Roll Call 2. Committee on BusinesslFinance Roll Call Personnel Report 3. Personnel Report of the Superintendent of Schools Roll Call Financial Matters Financial Statement and Controller's Report on the Status of Appropriations 4. Budget Transfer Roll Call EXECUTIVE SESSIONS Legislative Meeting of June 22,2004 In addition to executive sessions announced at the legislative meeting of May 26, 2004, the Board met in executive session on June 14, June 16, and immediately before this legislatrve meeting to discuss vanous personnel matters, that may include, but are not lirnrted to: administrative staffing, residency waivers, disciplinary matters, and positions opened and closed. In addition, at the June 16, 2004, executive session, the Solicitor and Special Counsel to the Oistnct discussed a matter in litigation. Finally, at the executive session ~rnmediatelybefore this legislative meeting, the Board discussed student discipline cases that involved violations of various portions of the Code of Student Conduct. The Board does not vote at executive sessions. COMMllTEE ON EDUCATION JUNE 22,2004 Dl RECTORS: The Committee on Student Services recommends the adoption .of the following resolutions, that the proper officers of the Board be authorized to enter into contracts relating to those resolutions and that authority be given to the staff to change account numbers, the periods of performance, and such other details as may be necessary to carry out the intent of the resolution, so long as the total amount of money carried in the resolution is not exceeded. Except that with respect to grants which are received as a direct result of Board action approving the submission of proposals to obtain them, the following procedures shall apply: Where the original grant is $1,000 or less, the staff is authorized to receive and expend any increase over the original grant. Where the original grant is more than $1,000, the staff is authorized to receive and expend any increase over the original grant, so long as the increase does not exceed fifteen percent (15%) of the original grant. Increases in excess of fifteen percent (15%) require additional Board authority. ProposalsIGrant Awards RESOLVED, That the Board of Education of the School District of Pittsburgh authorize its proper officers to submit proposals for grants and accept grant awards in the amounts and for the purposes set forth in subparagraphs 1 through 31, inclusive. RESOLVED FURTHER, That upon approval of the grant by the granting agency, the Board authorize the establishment of appropriate accounts and, where necessary to implement the grant, authorize the advancement of funds to operate the program until the grant and fees are received. 1. Acceptance of $63,460 each of additional Title I funds, totaling $253,840, from the PADOE for Spring Hill, Murray, Chal-tiers, and Fulton due to increased academic achievement in three or more groups measured for adequate yearly progress. Funds are to be used for educational programming, materials, professional development and/or extended learning opportunities. The funding period shall be from June 23,2004 through September 30, 2005. 2. Acceptance of $575,317 from PADOE, Title I School lmprovement funds, for twenty-one (21) School lmprovement schools that will implement programming consistent with the school's improvement plan in order to attain higher levels of achievement. Each school shall receive $27,396. The funding period shall be from June 30, 2004 through September 30,2005. 3. Submission of a proposal for $10,000 of Hands On Learning Mini-Grant funds from the PADOE to support the acquisition of hand-held technology tools and the integration of this technology with classroom instruction at schools that have a Committee on Education June 22,2004 Page 2 principal who completed a Principal Technology Leadership Academy Program. The funding period shall be from July 1, 2004 through June 30, 2005. 4. Submission of an application for $1,941,16813 years of 21" Century Community Learning Centers (pass-through to the state) funds from the PADOE to establish four additional 21 Century Community Learning Centers (increasing the number to twelve (12) based on the District's ELECT Student Works After School Program model. Funding will extend the District's contracts with four community- based organizations to assist school personnel in providing after school academic enrichment activities as well as cultural and life skills enrichment activities. Programming will be provided for a minimum of three hundred (300) students in grades 3-5 at four elementary school sites. The funding period shall be from September 1, 2004 through June 15,2007. 5. Submission of an application for an Accountability Block Grant of $3,885,320 from the PADOE to support expansion of the District's pre-kindergarten educational services through the opening of twenty-four (24) pre-K classrooms that are aligned with the Head Start classroom model as well as current pre- kindergarten academic standards. The funding period shall be from August 1, 2004 through July 31, 2005. 6. Submission of a proposal for $1,100,000 from the PADOEIPADOW for the ELECT Student Works (ESW) Program, which will focus its efforts on after school programs in selected elementary and K-8 schools serving male and female students; strengthening academic achievement for at-risk children, assisting students in developing constructive personal skills and goals; and helping students identify and avoid behaviors and situations that put them at risk. The funding period shall be from July 1, 2004 through June 30, 2005. 7. Acceptance of $2,000 from the Multicultural Arts Initiative through The Pittsburgh Foundation and Heinz Endowments to support the work of the Visual Arts Department of CAPA High School with visiting lbou NIDaiye from Mali, West Africa, who will work with CAPA students to create a sculpture that will illustrate the stories, songs and oral traditions of the Dogan, Fulani people of West Africa. The funding period shall be from June 23, 2004 through June 23, 2005. 8. Acceptance of $7,320 from The Grable Foundation to support a benchmarking site visit to The BELL (Building Education Leaders for Life) Program in Boston, Massachusetts, so that the District may determine the extent to which BELL may serve as a strong provider of tutoring services to PPS K-6 students. The funding period shall be from June 23,2004 through August 31,2004. 9. Submission of a proposal for $8,000 from the PADOE Bureau of Special Education Project for Education Excellence Network (PEEN) Mini Grant funds for reimbursement of expenses incurred during the 2003-2004 school year by staff Committee on Education June 22,2004 Page 3 members who attend and offer trainings related to the State and Federal Special Education key concepts and components. 10. Acceptance of $439,067 of federal 2004-2005 IDEA B 619 funds from the USDOE for the provisions of preschool programs and related services in a variety of inclusive settings district wide in the Early Intervention Program. The funding period shall be from July 1, 2004 through June 30, 2005. 11. Acceptance of $8,704,918 of 2004-2005 IDEA 61 1 funds from the USDOE for the provision of preschool programs and related services; professional development; Extended School Year programs; and support initiatives, i.e. Assistive Technology, Behavior Management, Early Intervention, Inclusive Practices, Instructional Support and Preparation for Adult Life. The funding period shall be from July 1,2004 through June 30,2005. 12. Acceptance of $928,954 of 2004-2005 lnstitutionalized Children's Program at Mercy Behavioral HealthJReedsdale funds from the PADOE to provide educational and related services for students with severe emotional disturbances at Mercy Behavioral HealthIReedsdale. The funding period shall be from July 1, 2004 through June 30,2005. 13. Acceptance of $401,531 of 2004-2005 lnstitutionalized Children's Program at John Merck ProgramJShady Side RTF funds from the PADOE to provide educational and related services for students with severe emotional disturbances at the John Merck Program at Shady Side RTF. The funding period shall be from July 1, 2004 through June 30, 2005. 14. Submission of an application for $50,000 of Progress Monitoring Mini-Grant funds from the PADOE, Bureau of Special Education as reimbursement for expenses that have been incurred to develop and implement progress monitoring for special education students for the 2003-2004 school year. These expenses include the purchase of testing materials, training for staff participants and general supplies for project implementation. The funding period shall be from July 1, 2003 through May 20, 2004. 15. Acceptance of $2,963,275 of 2004-2005 State Early lntervention Program funds from the PADOE for Early Intervention programs and services. The funding period shall be from July 1, 2004 through June 30, 2005. 16. Submission of a proposal for $10,000 of Using Handhelds for Authentic Assessment of IEP Goals funds from the PDE Office of Educational Technology to train teachers at Pioneer Education Center on how to use handheld devices to record and monitor students' progress towards IEP goals. In addition, teachers will use performance information from handheld technologies to continue to modify teaching strategies to directly impact student performance.