Council Workshop Facilities Rebuild Portfolio Prioritisation 29 May 2014 1.1. Executive Summary The Facilities Rebuild Programme (FRP) has been providing an enterprise Project Management Office (PMO) approach to deliver the post-earthquake assessment and repair/rebuild of Council’s community facilities, namely the Social Housing Portfolio, the Heritage Programme and the remaining Community Facilities Portfolio. The purpose of this report/workshop is to allow the current Council to review and where necessary re-prioritise the work programme/projects that the FRP team should be attending to. Inclusions: All of the Community Facilities Portfolio and the Heritage Portfolio (which will be dealt with separately on the assumption that all Heritage buildings will be committed for repair.) Exclusions: The Social Housing Portfolio and some assets that were in FRP and are now being managed by the Major Facilities Rebuild Unit (MFRU) namely: • South Library and Beckenham Service Centre • The Canterbury Provincial Chambers • Our City Ōtautahi • CBS Arena The Facilities Rebuild Programme (FRP) has sorted all known Council assets into four lists for the purposes of planning and prioritising the work to be completed within a limited budget. The four lists are: • Closed • Demolished/Destroyed • Critical Open • Open The results of this exercise have shown that FRP plan to undertake 140 projects with a total budget of $77.2M as per Table 1 below. Table 1 - FRP 2 Year Programme Funding Request Number of Number of Projected projects buildings forward cost Closed Complex/Buildings Projects 38 57 $11,667,700 Demolished/Destroyed Complex/Buildings Projects 55 77 $41,352,400 Critical Open Complex/Buildings Projects 47 74 $18,209,200 Total FRP Projects 140 208 $71,229,300 Staff and Overheads Requirements $6,000,000 Total FRP Projects Funding Requirement $77,229,300 Number of Number of Projected projects buildings forward cost Open Building Repairs Projects Deferred 602 671 $35,000,000 Christchurch City Council – FRP Funding Report 2 Version 2, prepared: 28 May 2014 The key strategy going forward is to only work on repairing closed and rebuilding demolished facilities to allow buildings to “reopen’’, thus returning a level of service to the community . Any non critical facility which is open will have its repairs deferred into the BAU maintenance programme . For planning purposes FRP staff have listed each asset strategy as repair / rebuild / demolish / do nothing and have estimated the cost associated with that strategy. Many of these strategies still need approval therefore the plan and costs will be adjusted based on the outcomes of the approval process. FRP will outline any changes to the plan on a monthly basis. In Table 1 above, the number of projects is less than the number of buildings because one project may have multiple buildings on the same site. The costs of these strategies do not take into account the sum insured because the insurance issue is being dealt with separately. The budget does not take into account costs already incurred for investigations and reactive repairs however does include some costs incurred where the project has already been approved by council. Note that some of the required work such as strengthening would not be insurance funded. Some projects have already had Council approval and have had funds allocated from the betterment allowance. Additionally some projects may have Capital Endowment Fund inputs and/or Asset Owner contributions. Further explanation of each list is given below. The lists are shown in the appendices. 1.2. Closed Buildings/Complexes The closed buildings/complexes list comprises buildings which are closed due to damage or deficiencies in structural strength. In other words they have had a DEE assessment which has identified a hazard. The buildings on this list can either be: • Repaired/strengthened such that they can be opened • Demolished and not replaced • Do nothing and hand over to business as usual In total there are 38 identified closed building projects comprising of 57 buildings for a cost of an estimated $11.7M. Within the closed building list, a number of buildings which have not had a direction from the Asset Owners or are potentially not Council owned have been identified to be removed from the FRP scope and handed back to the Asset Owners. The list of buildings, the best strategy decision and the cost of these strategies are outlined in Appendix A. Christchurch City Council – FRP Funding Report 3 Version 2, prepared: 28 May 2014 1.3. Demolished/Destroyed Buildings/Complexes The demolished buildings/complexes list comprises of buildings which need to be rebuilt to be ‘reopened’. The buildings/complexes classed as demolished have been previously demolished due to earthquake damage, Section 38 or Council decision. The buildings/complexes classed as destroyed are total constructive losses e.g. it would cost more to repair and/or strengthen than demolish and rebuild. The buildings on this list can either be: • Replaced • Demolished and replaced • Demolished and not replaced In total there are 55 identified demolished/destroyed complex/building projects comprising of 77 buildings for a cost of $41.4M. Within the closed building list are a number of sites where the buildings have been demolished or were potentially not Council owned which have been returned to the Asset Owner for a decision. The Asset Owner will need to fund any replacements through their annual budgets, if it is decided that the buildings outside of the FRP scope are to be replaced. The list of buildings, the best strategy decision and the cost of these strategies are outlined in Appendix B. 1.4. Critical Open Buildings/Complexes The critical open building/complex list comprises of buildings which need to be repaired despite being open because the earthquake damage is hindering the performance of the building and affecting the council’s level of service. In total there are 47 identified critical open buildings/complexes projects comprising of 74 buildings for a cost of $18.2M. The buildings on this list have been selected as appropriate for repair and/or strengthening. The list of buildings, the best strategy decision and the cost of these strategies are outlined in Appendix C. 1.5. Open Buildings/Complexes The buildings/complexes classed above as critical open buildings/complexes have been taken from the full open buildings/complexes list. In an attempt to manage finances, FRP proposes to do no work on the remaining open building list and hand back all of these buildings back to the Asset Owners in their current condition. The Asset Owners can decide to repair these buildings as part of the regular repair and renewals maintenance schedules. The list of buildings that FRP intend to hand back to the asset owners is shown in Appendix D. Christchurch City Council – FRP Funding Report 4 Version 2, prepared: 28 May 2014 Appendix A – Closed Building List Christchurch City Council – FRP Funding Report 5 Version 2, prepared: 28 May 2014 Christchurch City Council – FRP Funding Report 6 Version 2, prepared: 28 May 2014 1 of 1 28/05/2014 FRP Programme - Closed Complex/Buildings Projects # ASSET GROUP/TYPE STATUS # OF ESTIMATED COST RECOMMENDED REQUIRED WORK BUILDINGS MINIMUM PRACTICAL WORK REQUIRED Total 57 $11,667,700 1 Lyttelton Recreation Centre Closed 1 $3,141,500 Council Agreed to repair and strengthen 07/10/2013 2 Waltham Pool Closed 6 $2,991,900 Council Agreed to repair and strengthen 07/10/2013 Council agreed to repair and strengthen 07/10/2013. Approved from 3 Hei Hei Community Facilities Closed 2 $576,000 betterment allowance Repair and strengthen to 34%NBS. Approved from Betterment 4 Bishopdale Community Centre / Library Closed 1 $800,000 Allowance/Extra funding available from Capital Endowment Fund 5 Allandale Community Centre Closed 1 $250,000 Repair and strengthen - estimated value of repair Repair and strengthen. Options 2, 4, 5 considered by Council 27/03/2014. 6 Riccarton Community Centre Part Open 1 $250,000 Community board favouring rebuild due to life cycle costs 7 Centennial Hall - Spreydon Community Centre Closed 1 $200,000 Repair and strengthen 8 Owles Tce Depot Subdivision - 3 Buildings Closed 3 $186,000 Repair and strengthen 9 Hagley Park North - Bandsman Memorial Rotunda Closed 1 $168,200 Repair and strengthen 10 Clare Park - Pavilion/Toilet and Football Association Closed 1 $130,000 Repair and strengthen 11 Sydenham Crèche Closed 1 $115,900 Repair and strengthen or demolish / sell 12 Barrington Park - Cricket Club / Community Building Closed 1 $115,000 Strengthening to 34%NBS 13 Scarborough Beach - Jet Boat shed Closed 1 $101,200 Repair and strengthen 14 Cuthberts Green - Pavilion/Toilets Closed 1 $98,000 Repair and strengthen 15 Botanic Gardens - Tea Kiosk Closed 1 $89,400 Repair and strengthen 16 Awai-iti Domain - Toilets Closed 1 $70,000 Strengthening to 34%NBS 17 Pioneer Women's Reserve - Shelter Closed 1 $62,800 Strengthen to 67%NBS 18 Cashmere Valley Reserve - Toilets Closed 1 $53,000 Repair and strengthen 19 Halswell Domain - Scout Den Toilets Closed 6 $50,000 Repair and strengthen 20 Lyttelton Recreation Ground - Shed #2 Closed 1 $45,000 Repair and strengthen 21 Cracroft Caverns Reserve - Cashmere Caverns Closed 1 $100,000 Repair and strengthen 22 Avonhead Park - Pavilion Closed 1 $40,500 Repair and strengthen to 67%NBS. CMPS 14513 funded 23 Waltham Park - Pavilion Closed 1 $35,300 Repair and strengthen to 67%NBS 24 Yaldhurst Hall Closed 1 $35,000 Repair and strengthen 25 Yaldhurst Domain - Toilets Closed 1 $34,500 Repair and strengthen 26 Hagley Park North - RSA Bowling/Petanque Club Closed 1 $517,500 Repair and strengthen. Repair and strengthen. Service could be provided by the St Martins combined 27 St Martins / Opawa Toy Library Closed 1 $400,000 facility 28 Milton St Depot - Store No.