MASTERTON DISTRICT COUNCIL AGENDA WEDNESDAY 28 FEBRUARY 2018 2.00 PM MEMBERSHIP Her Worship (Chairperson) Cr G Caffell Cr B Johnson Cr J Dalziell Cr G McClymont Cr D Davidson Cr F Mailman Cr B Goodwin Cr S O’Donoghue Cr J Hooker Cr C Peterson Notice is given that an Ordinary Meeting of the Masterton District Council will be held at REAP House, 340 Queen St, Masterton on Wednesday 28 February 2018 at 2.00 pm. RECOMMENDATIONS IN REPORTS ARE NOT TO BE CONSTRUED AS COUNCIL POLICY UNTIL ADOPTED 23 February 2018 Values 1. Public interest: members will serve the best interests of the people within the Masterton district and discharge their duties conscientiously, to the best of their ability. 2. Public trust: members, in order to foster community confidence and trust in their Council, will work together constructively and uphold the values of honesty, integrity, accountability and transparency. 3. Ethical behaviour: members will not place themselves in situations where their honesty and integrity may be questioned, will not behave improperly and will avoid the appearance of any such behaviour. 4. Objectivity: members will make decisions on merit; including appointments, awarding contracts, and recommending individuals for rewards or benefits. 5. Respect for others: will treat people, including other members, with respect and courtesy, regardless of their ethnicity, age, religion, gender, sexual orientation, or disability. Members will respect the impartiality and integrity of Council staff. 6. Duty to uphold the law: members will comply with all legislative requirements applying to their role, abide by this Code, and act in accordance with the trust placed in them by the public. 7. Equitable contribution: members will take all reasonable steps to ensure they fulfil the duties and responsibilities of office, including attending meetings and workshops, preparing for meetings, attending civic events, and participating in relevant training seminars. 8. Leadership: members will actively promote and support these principles and ensure they are reflected in the way in which MDC operates, including a regular review and assessment of MDC’s collective performance. These values complement, and work in conjunction with, the principles of section 14 of the LGA 2002; the governance principles of section 39 of the LGA 2002; and our MDC governance principles: Whakamana Tangata Respecting the mandate of each member, and ensuring the integrity of the committee as a whole by acknowledging the principle of collective responsibility and decision‐making. Manaakitanga Recognising and embracing the mana of others. Rangatiratanga Demonstrating effective leadership with integrity, humility, honesty and transparency. Whanaungatanga Building and sustaining effective and efficient relationships. Kotahitanga Working collectively. 1 AGENDA: 1. The Order Paper is as follows :- 2. Conflicts of Interest (Members to declare conflicts, if any) 3. Apologies 4. Public Forum 5. Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 6. Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 Minutes of the Ordinary Council meeting held with the public excluded 13 December 2017 Report of the Audit and Risk Committee meeting held with the public excluded on 7 February 2018 Temporary Facilities – Memorial Park Section 17A Reviews and Contract Extension 7. Confirmation of Minutes of the Ordinary Council meeting held on 13 December 2017 (266/17) Pages 101-113 8. Report of the Audit and Risk Committee meeting held 7 February 2018 (008/18) Pages 401-404 Second Quarter and Six Monthly Reports Second Quarter Commentary and Financial Statements Second Quarter Non-Financial Report 9. Report of the Infrastructural Services Committee meeting held 14 February 2018 (014/18) Page 301-303 Solway Dump Station Community Facilities and Activities Infrastructure Update Infrastructure Update NZTA Safety Improvements Bewteen Northern Roundabout/Te Ore Ore Road and Pedestrian Crossing Improvements at Kuripuni. 10. Report of the Strategic Planning and Policy Committee meeting held 14 February 2018 (013/18) Page 501-502 Food Act 2014 Fast Track Programme Environmental Services Update Policy and Strategic/Corporate Planning Update Planning and Building Update 2 11. Report of the Community Wellbeing Committee held 21 February 2018(027/18) Pages 201-205 Memorandum of Understanding – Sport Wellington Wairarapa Lansdowne Recreation Park Taranaki Street Reserve Rural Trails Implementation Plan Library and Archive Update Special Projects – Education & Community Development Update Environmental Sustainability Work Programme Update Community Development Update Playground Audit Christmas on Queen Debrief. FOR DECISION 12. Angel Grace Statue (031/18) Page 711 13. Cycle Lanes Dixon Street (026/18) Pages 713-720 14. Draft Te Kauru Upper Ruamāhanga Floodplain Management Plan (029/18) Page 721 15. Draft My Masterton Our People, Our Land Strategy He Hiringa Tangata, He Hiringa Whenua and Draft Education Strategy Te Hiringa i te Mahara (032/18) Pages 722-827 FOR INFORMATION 16. Chief Executive’s Report (028/18) Pages 828-832 17. Mayors Report A verbal update will be provided 18. Report back on Wairarapa Committee meeting A verbal update will be provided PIM BORREN - CHIEF EXECUTIVE 3 MATTERS TO BE CONSIDERED WITH THE PUBLIC EXCLUDED COUNCIL MEETING – WEDNESDAY 28 FEBRUARY 2018 MOVED BY: SECONDED BY: That the public be excluded from the following parts of the proceedings of the meeting of the Masterton District Council:- Confirmation of Minutes Minutes of the Ordinary Council meeting held with the public excluded 13 December 2017 Report of the Audit and Risk Committee meeting held with the public excluded on 7 February 2018. General Business 19. Temporary Facilities – Memorial Park 20. Section 17A Reviews and Contract Extension. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:- General subject of Reason for passing Ground(s) under each matter to be this resolution in section 48(1) for considered relation to each the passing of this matter resolution ________________________________________________________________________________________________________________________ Confirmation of Minutes Refer to pages 112-113 Refer to pages 112-113 Confirmation of Report of Audit and Risk Committee Meeting Refer to page 404 Refer to page 404 Termporary Facilities – Memorial 7(2)(i) s48(1)(a) Park The withholding of the information That the public conduct of is necessary to enable the local this item would be likely to authority to carry on, without result in the disclosure of prejudice or disadvantage, information for which good negotiations (including commercial reason for withholding would and industrial negotiations). exist under Section 7. Section 17A Reviews and 7(2)(i) s48(1)(a) Contract Extension The withholding of the information That the public conduct of is necessary to enable the local this item would be likely to authority to carry on, without result in the disclosure of prejudice or disadvantage, information for which good negotiations (including commercial reason for withholding would and industrial negotiations) exist under Section 7. 101 266/17 MINUTES OF THE ORDINARY MEETING OF THE MASTERTON DISTRICT COUNCIL HELD AT REAP HOUSE, QUEEN ST, MASTERTON ON WEDNESDAY 13 DECEMBER 2017 AT 2.00PM PRESENT Mayor Lyn Patterson (Chair), Councillors G Caffell, J Dalziell, D Davidson, B Goodwin, J Hooker, B Johnson, G McClymont, F Mailman, C Peterson, Ra Smith IN ATTENDANCE Chief Executive, Manager Finance, Manager Assets and Operations, Manager Community Facilities and Activities, Manager Strategic Planning, Communications and Marketing Advisor, Environmental Services Manager (from 2.59pm) Policy Advisor (from 2.59pm), one media representative, one member of the public and Governance Advisor. CONFLICTS OF INTEREST No conflicts of interest were declared. APOLOGIES Moved by Councillor J Hooker that the apologies received from Mihirangi Hollings and Councillor S O’Donoghue, for non-attendance be received. Seconded by Councillor F Mailman and CARRIED The Mayor acknowledged Wairarapa Times-Age’s Don Farmer who was retiring after many years covering Council meetings. PUBLIC FORUM Bob Francis and Cathy Hardinge, gave a presentation on the Digital Inclusion pilot programme planned for the Wairarapa David Moriarty and Lydia Wevers provided an update on Aratoi activities and funding and provided Councillors with a copy of the Aratoi Annual Report 2016-2017. Waste Minimisation Survey Results Jo Dean, Zero Waste Coordinator was in attendance to answer questions about the late report, Item 12 Waste Minimisation Survey Recommendations. It was noted that the survey had had a reasonably good response and as responses had indicated support for the options proposed, the agenda report recommended putting the options out for consultation in the three Wairarapa Councils’ Long-Term Plans. The survey results and report had also been before the South Wairarapa District Council and Carterton District Council meetings and both had adopted the recommendations. Ruamāhanga Whaitua Update David Holmes and Peter Gawith provided an update on the work