110th ANNUAL REPORT 2019 – 2020 Annual Report & Audited Statement of Accounts For the year ended 31st March 2020 SHIVAJI PARK GYMKHANA Keluskar Road, Shivaji Park, Dadar (W), Mumbai 400028 Telephone No. 022 –24453811/24443799 E mail: [email protected] SHIVAJI PARK GYMKHANA (Established in 1909) MANAGEMENT 2018 – 2021 PRESIDENT AND VICE PRESIDENTS Shri Pravin Amre President Dr. Vikas Dubewar Vice President Shri Hiren Kulkarni Vice President Shri Vielas Salunkke Vice President BOARD OF TRUSTEES Shri Aniruddha Joshi Managing Trustee Shri Prakash Nayak Trustee Shri Milind Sabnis Trustee Shri Samadhan Sarvankar Trustee Shri MahendraThakoor Trustee Shri Deepak Vishwasrao Trustee MANAGING COMMITTEE Shri Avinash Kamat Chairman Shri Deepak Murkar Vice Chairman Shri. Sanjeev Khanolkar Hon. Gen. Secretary Shri. Sunil Ramchandran Asst. Gen. Secretary Shri Phalgoon Desai Treasurer Shri Sushant Manjrekar Cricket Secretary Shri Pramod Kulkarni Billiards Secretary Shri Prashant Gawade Card Secretary Shri Yogesh Parulekar Tennis Secretary Shri Satish Gharat Canteen Secretary Shri Yogesh Powar Indoor Games Secretary Shri Chandrakant Raut Tennis Member Shri Rajiv Adhatrao Cricket Member Shri Vijaysen Pathare Committee Member Shri Sanil Samel Committee Member NO T I C E Notice is hereby given that the 110th Annual General Body Meeting of the Shivaji Park Gymkhana will be held on Sunday 31st January 2021 at 11.00 a. m. by Video conferencing / Other Audio Visual Means to transact the following business: A G E N D A 1. To confirm the Minutes of the 109th Annual General Body Meeting held on 29th September 2019. 2. To adopt the Annual Report and Audited Statement of Accounts viz. Balance Sheet and Income and Expenditure Account for the year ending 31st March 2020. 3. To appoint Auditors for the year 1st April 2020 to 31st March 2021 and to fix their remuneration. 4. To transact any other business with the permission of the Chair. Mumbai Sanjeev Khanolkar Date: 20th January 2021. Hon. Gen. Secretary Notes: i) In case there is no quorum at 11.00 AM the meeting will stand adjourned and the adjourned meeting will be conducted at 11.30 AM at the same place on the same day, irrespective of quorum to transact the business on the above agenda. ii) Any member who desires to ask any questions during the above Annual General Meeting relating to the items on the Agenda, may send his/her queries in writing to the Hon. Gen. Secretary at least five days before the date of the Annual General Body Meeting. --------------------------------------------------------------------------------------------------------------------- PS: Except members, who have not completed two years from the date of their admission on the date of AGM, Student members, Members below 18 years, Members under Rule 6 (F), Associate members, Corporate members, Members under Rule 6 (J) and Ex–Officio Dignitary Members, Special Playing members and members who are suspended under Rule 12 (g) and who have not completed after the date of suspension, period of two terms of Management, all other members shall have the right to participate and vote at the General Body and to Nominate and cast vote for all the posts on the management of the Gymkhana. In case any member wishes to have hard copy of the Annual Report the same can be collected from the Office. Minutes of the meeting of the 109th Annual General Meeting held on 29th September 2019 at 11.00 a. m. in the Gymkhana premises. Minutes of the meeting of the 109th Annual General Meeting held on 29th September 2019 at 11.00 a. m. in the Gymkhana premises. The 109th Annual General Meeting of the members of Shivaji Park Gymkhana was held on 29th September 2019 in the Gymkhana premises. 88 members eligible to attend and vote were present. Mr. Pravin Amre, President of SPG and the Chairman of the meeting took the Chair and called the meeting to order as required quorum was present. He welcomed all the members attending the meeting and requested them to follow the sequence of the Agenda so that members wishing to speak will get an opportunity to express themselves. He then requested Mr. Sanjeev Khanolkar, Honorary General Secretary(hereinafter referred to as HGS) to proceed with the business of the meeting. Mr. Sanjeev Khanolkar, HGS, after welcoming the members, requested them to stand up and observe two minutes silence to pay homage to the departed souls. He further mentioned that the names mentioned in the Obituaries were for a period from 1st April 2018 to 31st March 2019. However, subsequently, life members - Mr. Shivram Korotu, Mr. Sudhir Ghaskadvi, Mr. Surendra Shah and Hon. Member Mr. Madhavrao Apte have passed away . Members stood up and observed two minutes silence. Mr. Pravin Amre, Chairman of the meeting offered condolences for the departed souls and made a special mention about Mr. Madhavrao Apte who was a source of inspiration to all the cricketers, and he always gave them right advise, support and rendered help whenever they approached him. Mr. Pravin Amre, Chairman of the meeting mentioned that the last A.G.M. was a delightful experience, when all members were cooperative and gave constructive suggestions. He also thanked the members for providing support in connection with the Regularization work undertaken by the Managing Committee, which was pending for over 20 years or so. He appealed to the members to continue to extend the same support and cooperation while carrying out the proceedings of the meeting. Mr. Sanjeev Khanolkar, HGS informed the members that Plans approved by the Municipal Corporation of Greater Mumbai regularizing additions/alterations and mezzanine floor in the existing building have been displayed on the Board here for information of our members. He also mentioned that marathon effort has gone in to this, as we had to surmount number of difficulties while achieving our objective. Members congratulated the Management for this achievement. Mr. Sanjeev Khanolkar, HGS read the Notice dated 31st August 2019 regarding holding of 109th Annual General Meeting on 29th September 2019 at 11.00 a. m. in Gymkhana premises, and placed the Agenda of the Meeting before the house. Agenda item No. 1: To confirm the Minutes of the 108th Annual General Body Meeting held on 30th September 2018: Mr. Sanjeev Khanolkar, HGS enquired if there were any clarifications required, and since there were no queries, Minutes of the 108th Annual General Body Meeting were approved unanimously, and the following Resolution was passed: “Resolved that the Minutes of the 108th Annual General Body meeting held on 30th September 2018 are hereby approved.. The Resolution was passed unanimously” Proposed by : Mr. Ashwin Subhedar Seconded by: Mr.Pritam Patke Agenda item No. 2: To adopt the Annual Report and Audited Statement of Accounts viz. Balance Sheet and Income and Expenditure Account for the year ending 31st March 2019: Mr. Ashwin Subhedar complimented the members of the Managing Committee for mentioning various information pertaining to the working of Gymkhana. However, he felt that more information should have been given on Cricket Academy. He referred to page 40 of the Annual Report regarding Cricket Academy expenses of Rs.9,12,478.00 and Coaching expenses of Rs.7,33,340.00 and requested for clarification. He was concerned about lower expenses on Cultural activities for children. He commented that while economy should be done, it should not be at the cost of reduction of activities. He opined that looking at our status in the sports field, we should have more presentable Annual Report, and suggested to make necessary improvement. Mr. Phalgoon Desai, Treasurer, replied that in the Cricket Academy free coaching is given to merited students, but we have to incur expenses on cricket kits, balls, bats, T shirts, ground maintenance etc. Under the head ”Coaching Expenses” remuneration paid to coaches for Regular and summer coaching was included. As far as Cultural expenses are concerned, the Managing Committee had decided to promote different games of Indian origin on experimental basis instead of holding Christmas function and hence expenses are lower. Mr. Santosh Powle mentioned that under the pretext of cost reduction we should not discontinue some such practices. He felt that by printing photographs members come to know what is going on in the Gymkhana, and get general information about various activities, and he was of the firm opinion that photographs should be included although there would be some additional cost for the same. Mr. Dalvi mentioned that photographs are exhibited on the Notice Board after the events, and this gives sufficient information to members, and he did not see any point in incurring additional expenditure for the same. He appealed to the members not to create such issues, and pointed that we should look at the larger interest of SPG and stay together in complete harmony. Mr. Arun Oke mentioned that we should check what would be the additional expenses if we include photographs, and then decide the matter. Mr. Sanjeev Khanolkar, HGS replied that additional expenses would be to the tune of Rs.1 lakh or so. Mr. Dileep Kulkarni mentioned that he was in favour of printing photographs in the Annual Report. Mr. Mahendra Salve mentioned that photographs should be printed in the Annual Report. Mr. Pravin Amre Chairman of the meeting felt that it would be prudent to publish photographs in the Annual Report as the same would give information to sponsors and members who do not visit SPG frequently. Taking in to consideration the views expressed by members, it has been decided to include the photographs so that members become aware of what type of activities are taking place in SPG. Mr. Hemant Parab congratulated all the Office bearers for their devotion while carrying their duties for the benefit of SPG.