309 Californa ,cl^93263 Meeting Held In-Person and YiaZoom and Livstream on YouTube. AGENDA REGULAR MEETING SHAFTER CITY COUNCIL TUESDAY, MARCH 2,2021 NOTICE TO THE PUBLIC: Any documents produced by the City and distributed to a majority of the City Council regarding any item on this øgenda will be made available in the City Clerk's Office during normøl business hours at City Hall located at 336 Pacific Avenîle, Shafter CA. In addition, such documents will be posted on the City's website at www.shafter.com. CORONAVTRUS DISEASE (COVID-l9) ADVTSORY To protect our constituents, City officials and City staff, the City requests all members of the public to follow the California Department of Health Services' guidance and the County of Kern Public Health Officer Order for the Control of COVID-l9 restricting group events and gatherings and maintaining social distancing. Additional information regarding COVID-l9 is available on the City's website at www.shafter.com. Consistent with Executive Order N-29-20, in-person participation by the public will not be permitted and no physical location from which the public may observe the meeting will be available. Remote nuhlic na is allowed in the followins please see attached supplement for instructions. TELECONFERENCE NOTICE Pursuant to Executive Order N-29-20 Issued by Govemor Gavin Newsom on March 17,2020 and, to the extent applicable, Government Code Section 54953(b), the March 2,202I City Council Meeting may include teleconference participation by the City Council Members and City staff. Consistent with Executive Order N-29-20, teleconference locations utilized by City Council Members shall not be accessible to the public and are not subject to special posting requirements. CALL TO ORDER: 6:00 p.m. ROLL CALL: Mayor Prout Mayor Pro Tem Givens Council Member Alvarado Council Member Espinoza Council Member Lopez PLEDGE OF ALLEGIANCE: Council Member Lopez INVOCATION: Council Member Alvarado Shafter City Council Agenda March 2,2021 Page2 APPROVAL OF AGENDA: ROLL CALL PRESENTATION: 1 Kem County Public Works Department ofthe Countywide Proposed Increase to the Land Use Fee PUBLIC COMMENT: Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speakfrom the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation. COUNCIL ANNOUNCEMENTS AND REPORTS: On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a questionfor clarffication, make a referral to staff, or take qction to have staffplace a matter of business on afuture agenda. No formal action by the Council will be taken unless an item is identified on the Agenda. CONSENT CALENDAR: All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removedfrom the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to øddress the Council concerning the item before qction is taken. ROLL CALL 1. Approve General Checks: February 18,2021, February 23,2021, February 25,2021. 2. Approve Payroll: February 12,2021, February 26,2021. 3. Receive Treasurer's Report: June 2019 - June 2020. 4. Approve Minutes: February 16,202I. 5. Find the requested action is exempt from the California Environmental Quality Act; and authorize the release for bidding purposes for the 2021 Express and V/est Beltway Construction Project. 6. Find the requested action is exempt from the California Environmental Quality Act; and authorize the release for bidding purposes for the Traffrc Signal, West Beltway at 7th Standard Project. 7. Accept the sewer force main improvements installed along the north side of 7th Standard Road over the Friant Kern Canal, accept the capacity improvements made to the Gossamer Grove Sewer Lift station, and authorize the City Engineer to file Notices of Completion and Acceptance of Work for said public improvements. 8. Find the subject activity is exempt from the California Environmental Quality Act; and adopt Resolution 2783, authorizing the City Manager to Execute Program Supplement Agreement No. F022 REV 1 for Federal Aid Project No. DEMOITL-5281(022). Shafter City Council Agenda March 2,2027 Page 3 9 Approve the proposed change order with Citygate Associates LLC in the amount of $27,040; and approve an amendment to the reimbursement agreement with partner cities: Arvin, Califomia City, Delano, McFarland, Ridgecrest, Tehachapi, Taft and Wasco, to their pro-rata share of $3,380 for each city. PUBLIC HEARING: Should anyone challenge any proposed action which is the subject of a public hearing listed on this agenda, that person challenging any action tqken after the public hearing may be limited to raising only those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. I APPROVAL OF ANNEXATION NO. 5 OF LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. LL00l-2015 (TRACT 7346 PIJASE I-III): a request to find the requested action is exempt from the California Environmental Quality Act; conduct a public hearing on the question of ordering annexation No. 5 (Tract 7346 Phase I-ilI); and adopt Resolution 2782, a Resolution of the City Council of the City of Shafter Ordering the Annexation of Territory to Landscape and Lighting Assessment District No. LL001-2015 and Levying Assessments on Land Therein Commencing Fiscal Year 202I- 2022 (AnrrexationNo. 5). (City Manager Gonzalez) ROLL CALL 2. UNMET TRANSIT NEEDS FISCAL YEAR 202112022: a request to conduct a public hearing, and adopt Resolution 2784, a Resolution of the City Council of the City of Shafter Establishing Unmet Transit Needs Findings for Fiscal Year 202112022. (City Manager Gonzalez) ROLL CALL MANAGEMENT REPORTS: 1 PROFESSIONAL SERVICES AGREEMENT FOR 2O2O URBAN WATER MANAGEMENT PLAN UPDATE: a request to find the requested action is exempt from the California Environmental Quality Act; approve a proposal for consulting work for the City's 2020 Urban'Water Management Plan submitted by West and Associates; and authorize the Public Works Director to award a professional services agreement to West and Associates for said consulting work. (City Manager Gonzalez) ROLL CALL 2. SUBMITTAL OF COMMENT LETTER BY THE CITY OF SHAFTER TO KERN COUNTY PUBLIC WORIG DEPARTMENT REGARDING COUNTYWIDE PROPOSED FEE INCREASE FOR ILLEGAL DUMPING: a request to approve City of Shafter comment letter to submit to Kern County Public Work Department regarding Countywide proposed fee increase for illegal dumping. (City Manager Gonzalez) ROLL CALL -l MID FISCAL YEAR 202012021BUDGET UPDATE: a request to receive the Mid-Year Budget Update; approve Resolution No. 2785, a Resolution of the City Council of the City of Shafter amending the Fiscal Year 2020-2021 Operating Budget; and approve the conversion of the new Finance Analyst position into a Building Inspector II position, authorizing staff to amend the position control list. (City Manager Gonzalez) ROLL CALL Shafter City Council Agenda March 2,2021 Page 4 CITY MANAGER COMMENTS AND REPORTS: DEPARTMENT COMMENTS AND REPORTSI On their own initiative, Staff may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, moke a refenal to stffi or take action to have staffplace a matter of business on afuture agenda. Noþrmal action by the Council will be tsken unless an item is identified on the Agenda. RECESS: CLOSED SESSION I CONFERENCE WITH REAL PROPERTY NEGOTIATORS: (Government Code 54956.8) Property: APN 027-060-02 and 027-060-10. Agency Negotiator: City Manager Gonzalez;Negotiating Parties: Ryan Alsop, County of Kern Chief Administrative Officer. Under negotiation: price and terms for amendments to existing lease. 2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION: (Government Code 54957) Title: City Manager and City Attorney. ADJOURNMENT: Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is availablefor public inspection in the City Clerk's Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify thqt this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., February 26, 2021. Yazmina Pallares, S/5, City Clerk. Shafter City Council Agenda March 2,2021 Page 5 ( I I \ . l) I 309 Californa A Shafter, CA93263 Meeting Held In-Person and YiaZoom and Livstream on YouTube AGENDA SUPPLEMENT REGULAR MEETING SHAFTER CITY COUNCIL TUESDAY, MARCH 2,2021 THE MARCH2,2O2I MEETING \ryILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERÀ{OR'S EXECUTIVE ORDER N.25-20 In order to minimize the spread of the COVID 19 virus, please do the following: 1. You are strongly encouraged to observe the City Council meetings live via YouTube http s ://www..'øoutube. com/user/Cit]¡ofshafter/ 2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 3:00 P.M. on Tuesday. March 2, 2021 to the City Clerk at [email protected] 3.