February 26, 2020 Board of Health Meeting BOARD OF HEALTH MEETING Algoma Community Room www.algomapublichealth.com Meeting Book - February 26, 2020 Board of Health Meeting Algoma Public Health Board of Health Meeting Table of Contents 1. Call to Order a. Declaration of Conflict of Interest 2. Adoption of Agenda a. February 26, 2020 Board of Health Agenda Page 4 3. Delegation/Presentations 4. Adoption of Minutes a. January 22, 2020 Board of Health Minutes Page 8 5. Business Arising 6. Reports to Board a. Medical Officer of Health and Chief Executive Officer Report i. Report of MOH CEO - February 2020 Page 15 b. Finance and Audit i. Financial Statements Page 24 ii. Briefing Note 2020 Insurance Renewal Page 32 iii. Briefing Note 2020 IT Service Outsourcing Page 34 Contract 7. New Business 8. Correspondence a. Media Advisory from Peterborough Public Health Page 37 regarding Position Paper on Modernizing Ontario's Public Health System dated January 20, 2020. b. Letter to the Minister of Health and Deputy Premier Page 38 from Windor Essex County Board of Health regarding Children Count Pilot Project dated January 17, 2020. c. Letter to the Minister of Health and Deputy Premier Page 41 from Windor Essex County Board of Health regarding Health Smiles Ontario Funding dated January 17, 2020. d. Letter to the Minister of Health from Peterborough Page 44 Page 2 of 52 Public Health, regarding E-cigarette & Aerosolized Product Prevention and Cessation dated January 22, 2020. e. Letter to the Minister of Health, Canada from the Page 46 KFL&A (Kingston, Frontenac and Lennox & Addington) Board of Health regarding Monitoring of food insecurity and food affordability dated January 28, 2020. f. Letter to the Minister of Transportation and the Page 48 Minister of Health from Peterborough Public Health regarding Off Road Vehicles (ORV) and Bills 107 and 132 dated January 29, 2020. g. Letter to the Ministers of Health from Public Health Page 51 Sudbury & Districts, regarding a resolution supporting a universal publicly funded healthy school food program dated January 31, 2020. 9. Items for Information 10. Addendum 11. In-Camera 12. Open Meeting a. Resolutions resulting from in-camera meeting 13. Announcements 14. Evaluation 15. Adjournment Page 3 of 52 Board of Health Meeting AGENDA February 26, 2020 at 5:00 pm Algoma Community Room ENT : BOARD MEMBERS APH EXECUTIVE Lee Mason Dr. Marlene Spruyt - Medical Officer of Health/CEO Ed Pearce Dr. Jennifer Loo - AMOH & Director of Health Protection Deborah Graystone Justin Pino - CFO /Director of Operations Dr. Patricia Avery Antoniette Tomie - Director of Human Resources Louise Caicco Tett Laurie Zeppa - Director of Health Promotion & Prevention Sally Hagman Tania Caputo - Board Secretary Micheline Hatfield Adrienne Kappes Dr. Heather O'Brien Brent Rankin Karen Raybould Matthew Scott 1.0 Meeting Called to Order L. Mason a. Declaration of Conflict of Interest 2.0 Adoption of Agenda L. Mason RESOLUTION Moved: THAT the Board of Health agenda dated February 26, 2020 be approved as presented. 3.0 Delegations / Presentations L. Mason a. An educational session is agenda item 10. 4.0 Adoption of Minutes of Previous Meeting L. Mason RESOLUTION THAT the Board of Health minutes dated January 22, 2020 be approved as presented. 5.0 Business Arising from Minutes L. Mason 6.0 Reports to the Board a. Medical Officer of Health and Chief Executive Officer Reports M. Spruyt i. MOH Report - February 2020 RESOLUTION Moved: E. Pearce THAT the report of the Medical Officer of Health and CEO for February 2020 be accepted as presented. b. Finance and Audit i. Finance and Audit Committee Chair Report E. Pearce RESOLUTION Moved: ii. Financial Statements E. Pearce RESOLUTION Moved: THAT the Board of Health approves the unaudited Financial Statements for the period ending December 31, 2019 as presented. iii. 2020 Insurance Coverage E. Pearce RESOLUTION Moved: THAT the Board of Health has reviewed and accepts the recommendation of the Finance and Audit Committee for the renewal of the 2020 Insurance coverage for APH. iv. IT Service Contract Briefing Note E. Pearce RESOLUTION Moved: THAT the Board of Health has reviewed and accepted the recommendation of the Finance and Audit Committee for approve a one-year SLA contract extension to the existing IT service provider under the same terms and conditions as the existing contract. 7.0 New Business/General Business L. Mason 8.0 Correspondence L. Mason a. Media Advisory from Peterborough Public Health regarding Position Paper on Modernizing Ontario's Public Health System dated January 20, 2020. b. Letter to the Minister of Health and Deputy Premier from Windor Essex County Board of Health regarding Children Count Pilot Project dated January 17, 2020. c. Letter to the Minister of Health and Deputy Premier from Windor Essex County Board of Health regarding Health Smiles Ontario Funding dated January 17, 2020. d. Letter to the Minister of Health from Peterborough Public Health, regarding E-cigarette & Aerosolized Product Prevention and Cessation dated January 22, 2020. e. Letter to the Minister of Health, Canada from the KFL&A (Kingston, Frontenac and Lennox & Addington) Board of Health regarding Monitoring of food insecurity and food affordability dated January 28, 2020. f. Letter to the Minister of Transportation and the Minister of Health from Peterborough Public Health regarding Off Road Vehicles (ORV) and Bills 107 and 132 dated January 29, 2020. g. Letter to the Ministers of Health from Public Health Sudbury & Districts, regarding a resolution supporting a universal publicly funded healthy school food program dated January 31, 2020. 9.0 Items for Information L. Mason 10.0 Addendum L. Mason i. Educational Session 11.0 In-Camera L. Mason For discussion of labour relations and employee negotiations, matters about identifiable individuals, adoption of in camera minutes, security of the property of the board, litigation or potential litigation. RESOLUTION Moved: THAT the Board of Health go in-camera. 12.0 Open Meeting - 7:03 pm L. Mason Resolutions resulting from in-camera meeting. 13.0 Announcements / Next Committee Meetings: L. Mason Governance Committee Meeting March 11, 2020 @ 5:00 pm Algoma Community Room Board of Health Meeting: March 25, 2020 @ 5:00 pm Algoma Community Room Finance & Audit Committee Meeting April 8, 2020 @ 4:00 pm Algoma Community Room 14.0 Evaluation L. Mason 15.0 Adjournment L. Mason RESOLUTION Moved: P. Avery THAT the Board of Health meeting adjourns. Board of Health Meeting MINUTES January 22, 2020 at 5:00 pm Algoma Community Room PRESENT : BOARD MEMBERS APH EXECUTIVE Dr. Patricia Avery Dr. Marlene Spruyt - MOH/CEO Louise Caicco Tett Dr. Jennifer Loo - AMOH & Director of Health Protection Deborah Graystone Justin Pino - CFO /Director of Operations Sally Hagman Laurie Zeppa - Director of Health Promotion & Prevention Adrienne Kappes Tania Caputo - Board Secretary Lee Mason Dr. Heather O'Brien Karen Raybould Matthew Scott T/C : Ed Pearce, Brent Rankin REGRETS : Micheline Hatfield, Antoniette Tomie - Director of Human Resources 1.0 Meeting Called to Order a. Land Acknowledgment 2.0 Election of Officers Advanced notification of elections was sent to Board members. Interested members may send notice of nomination for a position ahead of the meeting. a. Appointment of Board of Health Chair M. Spruyt called for nominations for the position of Board of Health Chair for 2020. E. Pearce nominated L. Mason. L. Mason accepted the nomination. M. Spruyt called for any other nominations. There being no further nominations, the nominations were closed. L. Mason was acclaimed as Board Chair for the year 2020. At this point L. Mason assumed the position of Chair of the Board of Health and resumed with the election of officers. (1b.) Declaration of Conflict of Interest There were no conflicts declared. b. Appointment of Board of Health First Vice-Chair and Chair of the Finance and Audit Committee for the year 2020 L. Mason called for nominations for the position of First Vice-Chair and Chair of the Finance and Audit Committee. E. Pearce self-nominated by email L. Mason called for any other nominations. There being no further nominations, the nominations were closed. E. Pearce was acclaimed as First Vice-Chair and Chair of the Finance and Audit Committee for the year 2020. Page 8 of 52 c. Appointment of Board of Health Second Vice-Chair and Chair of the Governance Committee for the year 2020 L. Mason called for nominations for the position of Second Vice-Chair and Chair of the Governance Committee. P. Avery nominated D. Graystone D. Graystone accepted the nomination L. Mason called for any other nominations. There being no further nominations, the nominations were closed. D. Graystone was acclaimed Second Vice-Chair and Chair of the Governance Committee for the year 2020. d. Call for Committee Members for the Finance & Audit Committee and Governance Committee i) Finance & Audit Committee Volunteers are: A. Kappes, P. Avery and M. Scott, L. Caicco Tett along with the Finance & Audit Committee Chair (E. Pearce) and BOH Chair (L. Mason) ii) Governance Committee Volunteers are: H. O'Brien, K. Raybould, A. Kappes, along with the Governance Committee Chair (D. Graystone) and BOH Chair (L. Mason) The Chairs of the committees will take the list of volunteer names and decide on the structure of each committee and communicate to the board. RESOLUTION Moved: S. Hagman 2020-01 Seconded: A. Kappes THAT the Board of Health accept and approve the duly elected officers for Board Chair, First Vice-Chair and Second Vice-Chair as acclaimed. CARRIED 3.0 Signing Authority This resolution was modified so that the one other Board member, designated by resolution remains in place until another is approved and fully enabled with signing authority. RESOLUTION Moved: P. Avery 2020-02 Seconded: A.