LibreOffice 4.1 Calc Guide Using Spreadsheets in LibreOffice Copyright This document is Copyright © 2013 by the LibreOffice Documentation Team. Its contributors are listed below. You may distribute it or modify it under the terms of either the GNU General Public License (http://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (http://creativecommons.org/licenses/by/3.0/), version 3.0 or later. Note that Chapter 8, Using the DataPilot, is licensed under the Creative Commons Attribution-Share Alike License, version 3.0. All trademarks within this guide belong to their legitimate owners. Contributors John A Smith Jean Hollis Weber Martin J Fox Andrew Pitonyak Simon Brydon Gabriel Godoy Barbara Duprey Peter Schofield Kieran Peckett Mark Morin Christian Chenal Laurent Balland-Poirier Philippe Clément Pierre-Yves Samyn Shelagh Manton Martin Saffron Klaus-Jürgen Weghorn Preston Manning Bernstein Cover art: Drew Jensen Christoph Noack Klaus-Jürgen Weghorn Jean Hollis Weber Feedback Please direct any comments or suggestions about this document to: [email protected] Acknowledgments This book is adapted and updated from Getting Started with OpenOffice.org 3.3. The contributors to that book are listed on page 12. Publication date and software version Published 9 December 2013. Based on LibreOffice 4.1. Documentation for LibreOffice is available at http://www.libreoffice.org/get-help/documentation Contents Copyright.....................................................................................................................................2 Preface..................................................................................................................................7 Who is this book for?...................................................................................................................8 What's in this book?.....................................................................................................................8 Where to get more help...............................................................................................................8 What you see may be different....................................................................................................9 Using LibreOffice on a Mac........................................................................................................10 What are all these things called?...............................................................................................10 Who wrote this book?.................................................................................................................11 Acknowledgements....................................................................................................................12 Frequently asked questions.......................................................................................................12 What's new in LibreOffice Calc 4.0?..........................................................................................13 What's new in LibreOffice Calc 4.1?..........................................................................................14 Chapter 1 Introducing Calc...............................................................................................15 What is Calc?.............................................................................................................................16 Spreadsheets, sheets, and cells................................................................................................16 Calc main dialog........................................................................................................................16 Creating, opening and saving spreadsheets..............................................................................21 Password protection..................................................................................................................25 Navigating within spreadsheets.................................................................................................25 Selecting items in a sheet or spreadsheet.................................................................................28 Working with columns and rows.................................................................................................31 Working with sheets...................................................................................................................32 Viewing Calc..............................................................................................................................34 Using the Navigator...................................................................................................................36 Using document properties........................................................................................................38 Chapter 2 Entering, Editing, and Formatting Data.........................................................41 Introduction................................................................................................................................42 Using the keyboard....................................................................................................................42 Speeding up data entry..............................................................................................................46 Merging and splitting cells..........................................................................................................49 Sharing content between sheets................................................................................................50 Validating cell contents..............................................................................................................50 Editing data................................................................................................................................53 Formatting data..........................................................................................................................57 AutoFormat of cells and sheets..................................................................................................63 Using themes.............................................................................................................................64 Value highlighting.......................................................................................................................65 Using conditional formatting.......................................................................................................65 Hiding and showing data............................................................................................................69 Sorting records..........................................................................................................................75 Find and replace........................................................................................................................77 LibreOffice 4.1 Calc Guide 3 Chapter 3 Creating Charts and Graphs...........................................................................81 Introduction................................................................................................................................82 Chart Wizard..............................................................................................................................82 Editing charts and graphs..........................................................................................................87 Formatting charts and graphs....................................................................................................95 Adding drawing objects to charts.............................................................................................105 Resizing and moving the chart.................................................................................................105 Exporting charts.......................................................................................................................108 Gallery of chart types...............................................................................................................108 Chapter 4 Using Styles and Templates in Calc.............................................................121 What is a template?.................................................................................................................122 What are styles?......................................................................................................................122 Styles.......................................................................................................................................122 Templates................................................................................................................................137 Chapter 5 Using Graphics in Calc..................................................................................143 Graphics in Calc......................................................................................................................144 Adding graphics (images)........................................................................................................144 Modifying images.....................................................................................................................149 Positioning, resizing and arranging images..............................................................................155