UNITED STATES GOVERNMENT PRINTING OFFICE (GPO) CONCEPT OF OPERATIONS (CONOPS V2.0) FOR THE FUTURE DIGITAL SYSTEM (FDsys) Final May 16, 2005 The Future Digital System Concept of Operations (ConOps) v2.0 Office of Innovation and New Technology FINAL Document Change Control Sheet Document Title: Concept of Operations (ConOps) Date Filename/version # Author Revision Description Future Digital Future Digital 10/01/04 System Phase 2 Baseline Concept of Operations System.DC.COP.1.0.DOC Team Future Digital Revised Concept of Operations 05/16/05 FDsys ConOp v2.0 System Phase 3 Reflecting New Information from Team Preliminary Requirements 5/16/05 i FDsys Conops v2.0 ♦ United States Government Printing Office ♦ The Future Digital System Concept of Operations (ConOps) v2.0 Office of Innovation and New Technology FINAL PREFACE The proposed Future Digital System will ingest, preserve, and provide access to the information produced by the U.S. Government--including information produced by all three branches of Government --and to the material currently in the custody of the Government Printing Office (GPO). The proposed system is envisioned as a comprehensive, systematic, and dynamic means for preserving any kind of content, independent of specific hardware and/or software. The system will enable GPO customers to obtain hard copy publications and to electronically access the content they want, and it will enable GPO to deliver that content in the formats its customer’s desire. The system should automate many of the content lifecycle processes and make it easier to deliver the content in formats suited to the needs of GPO customers. The proposed system is required to be policy neutral so that it can support not only GPO’s current operational policies but also changes that are expected to emerge. This Concept of Operations document provides a conceptual overview of the proposed Future Digital System. It is a living document that will be coordinated in a collaborative manner with industry, public, and Government stakeholders to ensure the viability of the concepts it presents. 5/16/05 ii FDsys Conops v2.0 ♦ United States Government Printing Office ♦ The Future Digital System Concept of Operations (ConOps) v2.0 Office of Innovation and New Technology FINAL TABLE OF CONTENTS Paragraph Title Page DOCUMENT CHANGE CONTROL SHEET ....................................................... i PREFACE............................................................................................................ ii 1 SCOPE ................................................................................................................ 1 1.1 IDENTIFICATION ............................................................................................... 1 1.2 DOCUMENT OVERVIEW .................................................................................. 1 1.2.1 Approach...................................................................................................... 1 1.2.2 IEEE Standard ............................................................................................. 2 1.3 SYSTEM OVERVIEW ........................................................................................ 2 2 REFERENCES .................................................................................................... 3 2.1 STANDARDS AND GUIDELINES...................................................................... 3 2.2 GPO DOCUMENTATION................................................................................... 4 2.3 LAWS AND REGULATIONS.............................................................................. 4 2.4 SYSTEM DOCUMENTATION............................................................................ 5 3 CURRENT GPO SITUTATION............................................................................ 5 3.1 BACKGROUND, OBJECTIVES, AND SCOPE OF THE CURRENT SITUATION ........................................................................................................ 5 3.1.1 Analysis of the Current Systems.................................................................. 5 3.1.2 Motivation for a New System ....................................................................... 5 3.1.3 Modes of Operation of the Current System or Situation.............................. 7 3.1.4 Classes of Users.......................................................................................... 7 3.2 OPERATIONAL POLICIES AND CONSTRAINTS............................................. 7 3.3 DESCRIPTION OF THE CURRENT ENVIRONMENT ...................................... 7 3.3.1 Descriptions and Capabilities of Existing Systems...................................... 8 3.3.1.1 Content Ingest .......................................................................................... 8 3.3.1.2 Content Management ............................................................................... 9 3.3.1.3 Content Delivery ....................................................................................... 9 3.4 MODES OF OPERATION .................................................................................. 12 3.5 USER CLASSES AND OTHER INVOLVED PERSONNEL............................... 12 3.5.1 Organizational Structures ............................................................................ 12 3.5.2 Profiles of User Classes............................................................................... 12 5/16/05 iii FDsys Conops v2.0 ♦ United States Government Printing Office ♦ The Future Digital System Concept of Operations (ConOps) v2.0 Office of Innovation and New Technology FINAL TABLE OF CONTENTS Paragraph Title Page 3.5.3 Interactions Among User Classes ............................................................... 12 3.5.4 Other Involved Personnel ............................................................................ 12 3.6 SUPPORT ENVIRONMENT .............................................................................. 12 4 JUSTIFICATION FOR AND NATURE OF CHANGES....................................... 13 4.1 JUSTIFICATION FOR CHANGES ..................................................................... 13 4.2 JUSTIFICATION FOR AND NATURE OF CHANGES....................................... 14 4.2.1 Description of Desired Changes .................................................................. 14 4.2.2 Proposed System Attributes ........................................................................ 14 4.2.3 Proposed System Capabilities..................................................................... 14 4.2.4 Proposed System Interfaces........................................................................ 15 4.3 PRIORITIES AMONG CHANGES...................................................................... 16 4.4 CHANGES CONSIDERED BUT NOT INCLUDED ............................................ 16 4.5 ASSUMPTIONS ................................................................................................. 16 4.6 ADVERSE EFFECTS......................................................................................... 17 5 CONCEPTS FOR THE PROPOSED SYSTEM................................................... 18 5.1 BACKGROUND, OBJECTIVES, AND SCOPE OF THE NEW SYSTEM .......... 18 5.2 OPERATIONAL POLICIES AND CONSTRAINTS............................................. 20 5.3 DESCRIPTION OF PROPOSED SYSTEM........................................................ 21 5.3.1 Digital Standards.......................................................................................... 21 5.3.1.1 Information Packages............................................................................... 21 5.3.1.2 Metadata................................................................................................... 24 5.3.1.3 Style Tools ................................................................................................ 26 5.3.2 Content Originator Ordering………………………………………………… 27 5.3.3 Digital Content ............................................................................................. 28 5.3.3.1 Deposited Content.................................................................................... 28 5.3.3.2 Harvested Content.................................................................................... 29 5.3.3.3 Converted Content.................................................................................... 31 5.3.4 Ingest........................................................................................................... 32 5.3.5 Content Management/System Administration ............................................. 32 5.3.5.1 Workflow ................................................................................................... 33 5.3.5.2 Unique Identifier........................................................................................ 37 5.3.5.3 Persistent Name ....................................................................................... 37 5.3.5.4 Authentication ........................................................................................... 38 5.3.5.5 Version Control ......................................................................................... 38 5.3.5.6 Access ...................................................................................................... 39 5.3.5.6.1 Search ................................................................................................... 40 5.3.5.6.2 Request ................................................................................................