CITIZEN ADVISORY COMMITTEE TRANSIT 101 HANDBOOK INTERCITY TRANSIT 526 Pattison ST SE PO Box 659 Olympia, WA 98507 Contact: Nancy Trail 360.705.5857 [email protected] www.intercitytransit.com TABLE OF CONTENTS 1 MISSION/VISION STATEMENTS 2 MEETING SCHEDULE OPERATING PROCEDURES & BYLAWS 3 INTERCITY TRANSIT AUTHORITY GOALS 4 ORGANIZATIONAL CHART & STRUCTURE 5 FACT SHEETS 6 BUDGET 7 TRANSIT DEVELOPMENT PLAN 8 STRATEGIC PLAN 9 DIAL-A-LIFT HANDBOOK 10 COMMONLY USED ACRONYMS GLOSSARY OF TRANSIT TERMINOLOGY THE MISSION Our mission is to provide and promote transportation choices that support an accessible, sustainable, livable, healthy, prosperous community. THE VISION Our vision is to be a leading transit system in the country, recognized for our well trained, highly motivated, customer-focused, community-minded employees committed to enhancing the quality of life for all citizens in Thurston County. To: Citizen Advisory Committee From: Nancy Trail, 705-5857 [email protected] Date: December 12, 2017 Subject: 2018 ITA Meeting Attendance Schedule The following schedule identifies which CAC members will attend the Authority meetings for 2018. When you attend the meetings you will provide the Authority a short report on the previous CAC meeting and take notes to report back at the next CAC meeting. 2018 INTERCITY TRANSIT AUTHORITY MEETINGS Regular Meeting Representative Work Session Representative January 3, 2018 Jan Burt January 17, 2018 Billie Clark February 7, 2018 Victor VanderDoes February 21, 2018 Michael Van Gelder March 7, 2018 Joan O’Connell March 21, 2018 Jonah Cummings April 4, 2018 Denise Clark April 18, 2018 Peter Diedrick May 2, 2018 Marilyn Scott May 16, 2018 Tim Horton June 6, 2018 Marie Lewis June 20, 2018 Austin Wright July 4, 2018 Holiday/No Meeting July 18, 2018 Ursula Euler August 1, 2018 Lin Zenki August 15, 2018 Walter Smit September 5, 2018 Sue Pierce Sept. 19, 2018 (Jt. Meeting) No representative October 3, 2018 Carla Dawson October 17, 2018 Linda Vail November 7, 2018 Justin Belk November 21, 2018 Scott Paris December 5, 2018 Jan Burt December 19, 2018 Billie Clark Please mark these dates on your calendar. If the date does not work for you, please contact me right away. You will receive a packet a few days prior to the meeting, just like the monthly CAC meetings. The ITA meetings begin at 5:30 pm and are held in the boardroom. A light meal is provided for the work session meetings (the second meeting of the month). If you have any questions please feel free to contact me at 705.5857, or email [email protected]. Thank you! G:\CAC\Meeting Attendance Schedule 2018.docx INTERCITY TRANSIT CITIZEN ADVISORY COMMITTEE Operating Procedures PURPOSE AND AUTHORITY To advise the Intercity Transit Authority (Authority) concerning public transportation policy issues and American’s With Disabilities Act issues, either raised by the Citizen Advisory Committee (CAC) or referred to the CAC by the Authority. (Amended 07/16/01) The term “policy issues” includes issues related to Public Transportation Benefit Areas (PTBAs), the Transit Development Plan (TDP), other plans or service planning efforts of Intercity Transit, the agency’s budget and programs of capital projects and operating services, and general operating practices of Intercity Transit. The CAC is advisory to the Authority, not the agency. COMPOSITION The CAC shall be comprised of no more than nineteen members appointed by the Intercity Transit Authority. Membership shall reflect Intercity Transit’s service area. Representation from each of the following groups shall be sought: • Senior Citizen(s) • Persons with Disabilities • Local College Student(s) • Chambers of Commerce • Business Representation (large and small) • Service User(s) (fixed route, vanpool, DAL; Star Pass Holder) • Youth • City/State Transit Demand Management Coordinator(s) • Social Service Agencies • Medical Community • Neighborhood Associations • Rural Community • Citizens-at-Large • Native American • Environmentalist • Bicyclist G:\CAC\CAC Formation Docs\operating procedures20160701.doc Page 1 of 5 It is recognized a member may represent more than one of these groups. (Amended 07/16/01; 12/20/04) TERMS CAC members shall serve a term of three years, and may serve two complete terms. If a member is appointed to complete a vacant term, it is not considered a complete term. (Amended 07/16/01; 12/20/04) ATTENDANCE Any four unexcused absences in a 12-month period will result in forfeiture of the member’s position on the CAC. The staff liaison will track attendance and a notification of membership forfeiture will automatically be sent to the respective member when four unexcused absences in a 12-month period occur. For an excused absence, members must notify the staff liaison prior to the meeting. A pattern of significant absences will be reviewed by the Chair of the Citizen Advisory Committee, hereinafter referred to as the “Chair.” (Amended 07/16/01; 12/16/02; 12/20/04) MEETING SCHEDULE Meetings will be held on the third Monday of each month, except for the months of January and February. January and February meetings will be held the second Monday of the month. All meetings shall be held at Intercity Transit’s administrative offices, in the boardroom. Meeting length will be determined by the agenda. If issues relevant to the CAC are insufficient in number or substance, the meeting may be canceled with the agreement of the CAC Chair and Vice Chair. Members will be notified of the cancellation at least 24-hours in advance of a meeting. (Amended 12/20/04) AGENDA The CAC Chair will determine the agenda in conjunction with the Staff Liaison. Any member wishing to add an item for substantive discussion at the meeting may do so by contacting the CAC Chair or Staff Liaison at least ten days prior to the meeting date. CAC members may add items to the agenda at the beginning of a meeting with the understanding, that depending on the requirement for additional information, such items may be discussed in a general way with substantive discussion and decision scheduled for a future meeting. Staff Liaison shall mail the agenda to CAC members at least one week prior to the meeting. G:\CAC\CAC Formation Docs\operating procedures20160701.doc Page 2 of 5 MINUTES The Staff Liaison shall distribute a summary of the meeting. Verbatim transcripts and detailed documentation of discussion will not be available. Members will be asked to consider and approve the minutes for the record by majority vote. The minutes will include a list of all members present and absent. QUORUM It is intended a quorum should be present at each meeting. One more than half of the current CAC members constitutes a quorum. If a quorum is not present, the meeting may still be held and any decisions made by members present will be forwarded to the Authority with a note indicating a quorum was not present at the vote. If a meeting starts with a quorum, the quorum requirement is considered met, even if members leave following the opening of the meeting. (Amended 07/16/01) The CAC shall use Robert’s Rules of Order as a guideline for conducting its business except as provided otherwise by State law or the operating procedures. OFFICERS/TERM OF OFFICE Officers will consist of Chair and Vice Chair. The process for choosing officers shall consist of nomination in October (either self-nomination or nomination by others) and affirmation by majority vote in November. (Amended 07/16/01; 07/06/16) Officers will serve a term of one year and may serve up to two terms in the same office. If a CAC member completes an officer vacancy during the year, it shall not be considered against the two term limitation. A member may serve two years as Chair and two years as Vice Chair consecutively. Officers may be removed prior to the end of term by majority vote of the CAC members. If an officer resigns or is removed prior to the end of the term, a replacement will be nominated and affirmed by majority vote. Such replacement will serve until the end of the regular term. (Amended 07/16/01; 12/20/04) Section 1. Chair The Chair shall: • preside at all meetings; • develop the agenda in coordination with the Staff Liaison; • act as spokesperson for the CAC; • attend the regular Authority meeting the 1st Wednesday of each month and provide reports to the CAC; G:\CAC\CAC Formation Docs\operating procedures20160701.doc Page 3 of 5 • provide leadership and direction for the CAC; • appoint members to attend the Authority work sessions, who then report back to the CAC at their monthly meeting; and • perform other duties as may be requested from time to time by the CAC or the Authority (Amended 07/16/01) Section 2. Vice Chair The Vice Chair, in the absence or inability of the Chair to serve, shall have the powers and shall perform the duties of the Chair. The Vice Chair shall perform such other duties from time to time as may be requested by the CAC or the Chair. Section 3. Authority Work Session Representation All members are expected to share the responsibility of representing the CAC at Authority work session. The Chair, working with the Staff Liaison shall seek CAC members to attend the monthly Authority work sessions. The CAC representative shall sit with Intercity Transit Authority members, participate fully in the meeting, and share the CAC’s comments on respective issues. CAC representative(s) will serve at the work sessions in an advisory capacity to the Authority. (Amended 07/16/01; 12/20/04) MEETING PROTOCOL • Presentations made by staff or others should be succinct and relevant. • Discussion of relevant issues and development of recommendations should constitute the majority following adequate briefing and presentation.