FOREST PRESERVE DISTRICT OF KANE COUNTY COMMISSION MINUTES I. Call to Order The Forest Preserve District Commission meeting was held Tuesday, August 13, 2019 at 9:00 AM at Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134. The meeting was opened by President Michael Kenyon at 9:00 AM. II. Pledge of Allegiance Lead by Commissioner Theresa Barreiro III. Roll Call Commissioner Deborah Allan Present Commissioner Theresa Barreiro Present Commissioner Mark Davoust Present Commissioner Drew Frasz Present Commissioner Matt Hanson Present Commissioner Barbara Hernandez Absent Commissioner John Hoscheit Present Commissioner Mo Iqbal Present President Michael Kenyon Present Commissioner Chris Kious Present Commissioner Tom Koppie Present Commissioner Bill Lenert Present Commissioner Anita Lewis Present Commissioner John Martin Present Commissioner Myrna Molina Present Commissioner Jarett Sanchez Present/Late Commissioner Douglas Scheflow Present Commissioner Monica Silva Absent Commissioner Susan Starrett Absent Commissioner Clifford Surges Present Commissioner Angela Thomas Absent Commissioner Steve Weber Present Commissioner Penny Wegman Present Commissioner Barbara Wojnicki Present Others Present: Monica Meyers, Executive Director, Ken J. Stanish, Chief Financial Officer, Ken Anderson, Jr., Chief of Planning and Operations, Ben Haberthur, Director of Natural Resource Management, John Goreth, Director of Operations, Laurie Metanchuk, Director of Community Affairs, Mike Gilloffo, Director of Public Safety, Brittany Kovach, Community Affairs Specialist, Caitlin Rodeghero, Administrative Specialist, Jerry Hodge, Attorney, Ellen J. Maglio, Recording Secretary. Roger Fahnstock, Kane County Director of IT, Blair Peters, IT Specialist and Liza Elliott of Elburn. Page 1 Forest Preserve District Commission Minutes August 13, 2019 IV. Public Comment (Each Speaker is limited to 3 minutes) Speaker: Liza Elliott, of Elburn, Illinois. She expressed her concerned over the use of Gramoxone on District's property adjacent to the Johnson's Mound Forest Preserve. Staff will meet with her after the meeting to further discuss her concerns. V. Presentation and Approval of the Minutes from July 9, 2019 RESULT: ACCEPTED [UNANIMOUS] MOVER: Chris Kious, Commissioner SECONDER: Barbara Wojnicki, Commissioner AYES: Deborah Allan, Theresa Barreiro, Mark Davoust, Drew Frasz, Matt Hanson, John Hoscheit, Mo Iqbal, Michael Kenyon, Chris Kious, Tom Koppie, Bill Lenert, Anita Lewis, John Martin, Myrna Molina, Douglas Scheflow, Clifford Surges, Steve Weber, Penny Wegman, Barbara Wojnicki ABSENT: Barbara Hernandez, Jarett Sanchez, Monica Silva, Susan Starrett, Angela C Thomas VI. Presentation and Approval of the Bills and Commissioners' Per Diem from July 2019 RESULT: APPROVED BY ROLL CALL VOTE [UNANIMOUS] MOVER: Mark Davoust, Commissioner SECONDER: Deborah Allan, Commissioner AYES: Deborah Allan, Theresa Barreiro, Mark Davoust, Drew Frasz, Matt Hanson, John Hoscheit, Mo Iqbal, Michael Kenyon, Chris Kious, Tom Koppie, Bill Lenert, Anita Lewis, John Martin, Myrna Molina, Douglas Scheflow, Clifford Surges, Steve Weber, Penny Wegman, Barbara Wojnicki ABSENT: Barbara Hernandez, Jarett Sanchez, Monica Silva, Susan Starrett, Angela C Thomas VII. Bids and Proposals FP-R-19-08-2729 Resolution Authorizing a Change Order for Construction Observation Engineering Services for the Fabyan Forest Preserve Bridge Reconstruction and Causeway Removal Shoreline Stabilization Project The IDNR has provided a grant for $1,000,000 to pay for the improvements associated with the causeway removal and shoreline stabilization and the estimated cost for these improvements are $617,316. The Grand Victoria Riverboat Fund has provided $81,003 in funding to assist with the cost of the pedestrian bridge reconstruction estimated to cost $631,684. Gewalt Hamilton Associates, Inc., has been the engineer for both the causeway removal and the bridge reconstruction. Staff requested and received a proposal from GHA for the construction observation phase for both projects in a total not-to-exceed amount of $24,560. Page 2 Forest Preserve District Commission Minutes August 13, 2019 Per our agreement with the IDNR, costs for engineering services are to be split between the bridge replacement (District) and the causeway removal and shoreline stabilization (IDNR). The District has received approval from the IDNR for the sharing of construction observation engineering services. DISCUSSION: None. RESULT: ADOPTED BY ROLL CALL VOTE [UNANIMOUS] MOVER: Drew Frasz, Commissioner SECONDER: John Martin, Commissioner AYES: Deborah Allan, Theresa Barreiro, Mark Davoust, Drew Frasz, Matt Hanson, John Hoscheit, Mo Iqbal, Michael Kenyon, Chris Kious, Tom Koppie, Bill Lenert, Anita Lewis, John Martin, Myrna Molina, Jarett Sanchez, Douglas Scheflow, Clifford Surges, Steve Weber, Penny Wegman, Barbara Wojnicki ABSENT: Barbara Hernandez, Monica Silva, Susan Starrett, Angela C Thomas VIII. Land Acquisition FP-R-19-08-2730 Resolution Authorizing Land Acquisition of the Spiegler Parcels as an Addition to the Sleepy Hollow Ravine Forest Preserve in Dundee Township Approval to acquire 14.27 acres adjacent to the Sleepy Hollow Ravine Forest Preserve, in Dundee Township. DISCUSSION: None. RESULT: ADOPTED BY ROLL CALL VOTE [UNANIMOUS] MOVER: Clifford Surges, Commissioner SECONDER: Bill Lenert, Commissioner AYES: Deborah Allan, Theresa Barreiro, Mark Davoust, Drew Frasz, Matt Hanson, John Hoscheit, Mo Iqbal, Michael Kenyon, Chris Kious, Tom Koppie, Bill Lenert, Anita Lewis, John Martin, Myrna Molina, Jarett Sanchez, Douglas Scheflow, Clifford Surges, Steve Weber, Penny Wegman, Barbara Wojnicki ABSENT: Barbara Hernandez, Monica Silva, Susan Starrett, Angela C Thomas Page 3 Forest Preserve District Commission Minutes August 13, 2019 IX. Agreement FP-R-19-08-2731 Resolution Authorizing the Fourth Amendment to the Second Amended and Restated License Agreement with the Cougars Baseball Partnership and American Sports Enterprises, Inc. Effective as of January 1, 2019 the Fourth Amendment to the Second Amended and Restated License Agreement with the Cougars Baseball Partnership and American Sports Enterprises, Inc. the following modifications: • The base fee for each calendar year shall be $500,000 • Licensee has provided a personal guarantee for the base licensee fee • Percentage license fee has been eliminated • Previous deferred payments and associated interest has been waived • One additional year has been added with the new term expiration of 12/31/2034 The District will experience a reduction of revenues due to the annual base fee reduction in the amount of $200,000 ($500,000 compared to $700,000) and waived one-time deferred payments totaling $500,000 plus 6% per annum interest. There is no loss of revenue projected for the percentage license fee on revenues over $8M as revenues have not reached that level. One year has been added to the contract to total $500,000 in additional base fees. DISCUSSION: None. RESULT: ADOPTED BY ROLL CALL VOTE [UNANIMOUS] MOVER: Mark Davoust, Commissioner SECONDER: Steve Weber, Commissioner AYES: Deborah Allan, Theresa Barreiro, Mark Davoust, Drew Frasz, Matt Hanson, John Hoscheit, Mo Iqbal, Michael Kenyon, Chris Kious, Tom Koppie, Bill Lenert, Anita Lewis, John Martin, Myrna Molina, Jarett Sanchez, Douglas Scheflow, Clifford Surges, Steve Weber, Penny Wegman, Barbara Wojnicki ABSENT: Barbara Hernandez, Monica Silva, Susan Starrett, Angela C Thomas X. Closed Session to Discuss Land Acquisition, Contracts, Litigation, and Personnel None. XI. Communications Commissioner Kious expressed his appreciation to Staff for the cooperation with the Carpentersville Rotary Club hosting their 5K charity event. Commissioner Surges added his thanks also for the quick response for the Special Event Request for the Elgin Rotary Club’s event. Commissioner Frasz stated that Ms. Elliott had contacted him prior to this meeting and he spoke to the farmers and to Director Haberthur. XII. President's Comments President Kenyon reminded all to save the date – Saturday, September 21st from 10 am until noon, for the Grand Opening of the Hoscheit Woods Forest Preserve in St. Charles. This Forest Preserve was developed with funding from a Regional Trails Program Grant (RTP) from the IDNR. There will be food and festivities all are welcome. Page 4 Forest Preserve District Commission Minutes August 13, 2019 XIII. Departmental Reports for July 2019 RESULT: PLACED ON FILE BY VOICE VOTE [UNANIMOUS] MOVER: Penny Wegman, Commissioner SECONDER: Deborah Allan, Commissioner AYES: Deborah Allan, Theresa Barreiro, Mark Davoust, Drew Frasz, Matt Hanson, John Hoscheit, Mo Iqbal, Michael Kenyon, Chris Kious, Tom Koppie, Bill Lenert, Anita Lewis, John Martin, Myrna Molina, Jarett Sanchez, Douglas Scheflow, Clifford Surges, Steve Weber, Penny Wegman, Barbara Wojnicki ABSENT: Barbara Hernandez, Monica Silva, Susan Starrett, Angela C Thomas XIV. Adjournment RESULT: ADJOURNED BY VOICE VOTE [UNANIMOUS] MOVER: Mark Davoust, Commissioner SECONDER: Chris Kious, Commissioner AYES: Deborah Allan, Theresa Barreiro, Mark Davoust, Drew Frasz, Matt Hanson, John Hoscheit, Mo Iqbal, Michael Kenyon, Chris Kious, Tom Koppie, Bill Lenert, Anita Lewis, John Martin, Myrna Molina, Jarett Sanchez, Douglas Scheflow, Clifford Surges, Steve Weber, Penny Wegman, Barbara Wojnicki ABSENT: Barbara Hernandez, Monica Silva, Susan Starrett, Angela C Thomas Michael Kenyon, Chairman Forest Preserve District Commission Forest Preserve District of Kane County