County of Haliburton Finance and Correspondence Committee Agenda Wednesday, August 9, 2017 10:00 A.M. County Council Chambers Page 1. ADOPTION OF AGENDA 2. DISCLOSURE OF PECUNIARY INTEREST 3. ADOPTION OF MINUTES FROM PREVIOUS MEETING 3 - 6 Minutes from the June 14, 2017 Meeting 4. ITEMS OF BUSINESS CORRESPONDENCE SUMMARY 7 - 69 Correspondence Summary Listing 70 - 81 2018 Draft Budget Process Presentation 82 - 84 Cyber Insurance FINANCIAL REPORTS Accounts Listing 85 - 90 Cheque Register 91 Payroll Register for July 2017 92 - 96 YTD Revenue and Expenditures as at July 31, 2017 5. OTHER BUSINESS 6. CLOSED SESSION 7. REPORT FROM CLOSED SESSION 8. ADJOURNMENT Page 1 of 96 Page Page 2 of 96 AGENDA ITEM # County of Haliburton Finance and Correspondence Minutes Wednesday, June 14, 2017 Haliburton County Finance and Correspondence Committee convened a meeting on Wednesday, June 14, 2017 at 9:30 a.m. in the County Council Chambers with the following in attendance: Council: Councillor Liz Danielsen, Chair Deputy Reeve Algonquin Highlands Councillor Cheryl Murdoch, Vice-Chair Deputy Reeve Minden Hills Councillor Murray Fearrey Reeve Dysart et al Councillor Dave Burton Reeve Highlands East Warden Brent Devolin Reeve Minden Hills Staff: Michael Rutter CAO/County Clerk Michele Moore Deputy County Clerk Elaine Taylor County Treasurer ADOPTION OF AGENDA The Chair called the meeting to order at 9:30 a.m. Motion No. F. 44 2017 Moved by: Councillor Dave Burton Seconded by: Councillor Murray Fearrey Be it resolved that the June 14, 2017 agenda for the Haliburton County Finance and Correspondence Committee be approved. CARRIED DISCLOSURE OF PECUNIARY INTEREST The Committee members did not disclose any pecuniary interest. ADOPTION OF MINUTES FROM PREVIOUS MEETING Minutes from the May 10, 2017 Meeting The draft minutes of the May 10, 2017 meeting of the Haliburton County Council Finance and Correspondence Committee were circulated to the members for approval. Motion No. F. 45 2017 Moved by: Councillor Murray Fearrey Seconded by: Councillor Dave Burton Page 3 of 96 AGENDA ITEM # Be it resolved that the minutes of the May 10, 2017 meeting of the Haliburton County Council Finance and Correspondence Committee be adopted as circulated. CARRIED ITEMS OF BUSINESS CORRESPONDENCE SUMMARY Correspondence Summary Listing The Committee received for information the May 5, 2017 – June 5, 2017 correspondence. Councillor Fearrey requested assurance from staff that they were monitoring the contents of the AMO Watch File. Motion No. F. 46 2017 Moved by: Councillor Dave Burton Seconded by: Warden Brent Devolin Be it resolved that the Correspondence Listing for the period of May 5, 2017 to June 5, 2017 be received for information by the Haliburton County Council Finance and Correspondence Committee. CARRIED FINANCIAL REPORTS The Committee received a number of financial reports. Accounts Listing Motion No. F. 47 2017 Moved by: Warden Brent Devolin Seconded by: Councillor Cheryl Murdoch Be it resolved that the Haliburton County Council Finance and Correspondence Committee recommends to Haliburton County Council that the May 2017 Accounts Listing be approved. CARRIED Cheque Register Motion No. F. 48 2017 Moved by: Councillor Cheryl Murdoch Seconded by: Warden Brent Devolin Be it resolved that the Haliburton County Finance and Correspondence Committee receives for information the staff report on the Cheque Register for May 2017; And further that it be recommended to Haliburton County Council that the Cheque Register for May 2017 with cheques, EFTs and PAPs totaling $594,042.76 be hereby approved. Page 4 of 96 AGENDA ITEM # CARRIED Payroll Register for May 2017 Motion No. F. 49 2017 Moved by: Warden Brent Devolin Seconded by: Councillor Murray Fearrey Be it resolved that the Haliburton County Finance and Correspondence Committee receives for information the staff report on the Payroll Register for May 2017; And further that it be recommended to Haliburton County Council that the Payroll Register for May 2017 with net direct deposits totaling $357,852.62 be hereby approved. CARRIED YTD Revenue and Expenditures as at April 30, 2017 Motion No. F. 50 2017 Moved by: Councillor Cheryl Murdoch Seconded by: Warden Brent Devolin Be it resolved that the Haliburton County Finance and Correspondence Committee receives for information the staff report on YTD Revenue and Expenditures as at May 31, 2017; And further that it be recommended to Haliburton County Council that the YTD Revenue and Expenditures as at May 31, 2017 be hereby approved. CARRIED OTHER BUSINESS Request for Proposal (RFP) - Financial Audit Services The members reviewed the staff report recommending an RFP process for Financial Audit Services. The Committee requested that staff seek enhanced services from the auditor. Motion No. F. 51 2017 Moved by: Warden Brent Devolin Seconded by: Councillor Murray Fearrey Be it resolved that the Haliburton County Finance and Correspondence Committee receives for information the staff report on Request for Proposal - Financial Audit Services; And further that it be recommended to Haliburton County Council that the report on Request for Proposal - Financial Audit Services be hereby approved. CARRIED Page 5 of 96 AGENDA ITEM # Impact of Bill 68 on Municipal Investments The members reviewed the staff report and presentation outlining investment requirements in accordance with the requirements outlined in Bill 68 - Modernizing Ontario's Municipal Legislation Act, 2017. Staff advised that they would bring a report to a future meeting of the Committee, once the criteria for investments had been established. Motion No. F. 52 2017 Moved by: Councillor Murray Fearrey Seconded by: Councillor Dave Burton Be it resolved that Haliburton County Finance and Correspondence Committee receives for information the staff report on Impact of Bill 68 on Municipal Investments. CARRIED CLOSED SESSION No Closed Session REPORT FROM CLOSED SESSION No Report ADJOURNMENT Motion No. F. 53 2017 Moved by: Warden Brent Devolin Seconded by: Councillor Murray Fearrey Be it resolved that the June 14, 2017 meeting of the Haliburton County Finance and Correspondence Committee now adjourn. CARRIED With no further business the meeting adjourned at 9:40 a.m. Certified Correct Councillor Liz Danielsen, Chair Michael Rutter, CAO/County Clerk Page 6 of 96 AGENDA ITEM # County of Haliburton P.O. Box 399 – 11 Newcastle Street Minden, Ontario K0M 2K0 Warden Brent Devolin Michael Rutter, CAO 705-286-1333 phone 705-286-4829 fax [email protected] Report to: Chair and Members of the Haliburton County Council Finance and Correspondence Committee From: Michael Rutter, CAO/County Clerk Subject: Correspondence Summary Listing Date: August 9, 2017 Recommendation: That the Correspondence Listing for the period of July 13, 2017 to July 31, 2017 be received for information by the Haliburton County Council Finance and Correspondence Committee. Background: All correspondence received by Haliburton County or sent by the Warden on behalf of Haliburton County Council since the last meeting of Haliburton County Council Finance and Correspondence Committee held on June 14, 2017 is included on the summary listing attached to this report. All correspondence requiring action and any correspondence responding to letters sent by the County Warden is attached to the agenda for review. Financial: There are no financial implications. Attachments: Correspondence Summary Listing Page 7 of 96 Warden County of Haliburton Brent Devolin Date of From Subject Matter Action Receipt Requested Items Requesting Action/Response Included on Council Agenda Correspondence Sent/Received by the Warden Correspondence Received from Association of Municipalities of Ontario (AMO) Available Upon Request- None Informational Correspondence Included on the Agenda 07/13/2017 AMO Watchfile Update Receive 0/13/2017 Ontario Newsroom Ontario’s Economic Growth Continues to Lead G7 Countries Receive 07/14/2017 Ontario Newsroom Ontario Expanding Support for Families at Inquests Receive 07/14/2017 Ontario Newsroom Premier Strengthens U.S. Ties at National Governors Association Summer Meeting Receive 07/17/2017 Ontario Newsroom Premier’s Statement on U.S. Release of NAFTA Negotiating Objectives Receive 07/19/2017 Ontario Newsroom Enhancing Safety and Quality of Care for Children and Youth Across Ontario Receive 07/19/2017 Ontario Newsroom Ontario Bringing More Canadian Books to Classrooms Receive 07/19/2017 ROMA speaks Investing in Canada Infrastructure Plan – Phase 2 Negotiations ROMA Comments Receive 07/19/2017 Ontario Newsroom Statement from Minister of Energy on Hydro One Acquisition Receive 07/19/2017 AMO Communications AMO Submission on Bill 148 – Fair Workplaces, Better Jobs Act, 2017 Receive 07/20/2017 Ontario Newsroom Ontario Increasing Access to Affordable Child Care Receive 07/20/2017 AMO Communications Minister’s Expert Panel Report on Public Health Released Receive 07/20/2017 Ontario Newsroom Ontario Supporting 40 New Senior’s Centres Across the Province Receive 07/20/2017 AMO Watchfile Update Receive Page 8 of 96 07/20/2017 Ontario Newsroom Ontario Recruiting First Chief Scientist Receive ITEM # AGENDA 07/20/2017 AMO Communications Minister’s Expert Panel Report on Public Health Released Receive 07/20/2017 Ontario Newsroom Conserving Wetlands to Help Fight Climate Change Receive 07/21/2017 Ontario Newsroom Ontario Creating Fair Workplaces and Better Jobs Receive 07/24/2017 Ontario Newsroom 30 Minutes for 30 Days – Are You Up for the Challenge? 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