City Council Agenda Monday, April 8, 2019 7:00 P.M. 200 S. Holden Warrensburg, MO 64093 1. 6:30 P.M. Closed Session The City Council will meet in the Southeast Conference Room, upstairs at 102A South Holden, Warrensburg, for Executive Session Call to Order Roll Call permanent Vote to close part of this meeting pursuant to Section 610.021 of the Revised Statutes of Missouri, relating to: (1) Legal actions, causes of action or litigation involving the City and any confidential or privileged communication between the City and its representatives and its attorneys. (2) Leasing, purchase or sale of real estate where public knowledge might adversely affect the amount paid in the transaction. (3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. (12) Documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected. (13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment 2. 7:00 P.M. Call To Order Regular City Council Meeting 3. Roll Call 4. Approval Of City Council Minutes 4.I. City Council Minutes 3/25/19 Documents: 2019_04_03_15_48_34.CITY.COUNCIL.MINUTES.3.25.19.PDF 5. Adoption Of Agenda 6. Presentation 6.I. Police K9 Donation Presentation Presentation by Old Drum Realty, Justin Harris 7. 1st/2nd Reading Ordinance 7.I. 6 Month Budget Amendments An Ordinance Amending Ordinance 5474, Concerning the Adopted FY19 Annual Budget for the General Fund Presented By: Matthew Lue, Director of Finance Documents: 6 MONTH BUDGET AMENDMENTS FY19.PDF 7.II. An Ordinance Amendment To Adopt A New Subsection Related To Open Burning An Ordinance Amending Section 10-37 To Adopt a New Subsection W Related to Open Burning of Vegetative Materials of the Adopted Fire Code, of the Code of Ordinances. Presented by: Jim Kushner, Fire Chief Documents: ORDINANCE ADOPTING 10-37 W REVISED.PDF 8. Other Business 8.I. Downtown Facade Grant Discussion Presented By: Barbara Carroll, Director of Community Development 9. Appearances To The Council Not Listed On The Agenda 10. Mayoral Appointment/S 11. Miscellaneous Matters From The Mayor And/Or City Council 12. City Manager Report Documents: CM REPORT BY CM 4-8-19.DOCX 13. Director Of Finance Report Presented By: Matthew Lue, Director of Finance Documents: DOF REPORT 4-8-19.PDF City Council Agenda Monday, April 8, 2019 7:00 P.M. 200 S. Holden Warrensburg, MO 64093 1. 6:30 P.M. Closed Session The City Council will meet in the Southeast Conference Room, upstairs at 102A South Holden, Warrensburg, for Executive Session Call to Order Roll Call permanent Vote to close part of this meeting pursuant to Section 610.021 of the Revised Statutes of Missouri, relating to: (1) Legal actions, causes of action or litigation involving the City and any confidential or privileged communication between the City and its representatives and its attorneys. (2) Leasing, purchase or sale of real estate where public knowledge might adversely affect the amount paid in the transaction. (3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. (12) Documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected. (13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment 2. 7:00 P.M. Call To Order Regular City Council Meeting 3. Roll Call 4. Approval Of City Council Minutes 4.I. City Council Minutes 3/25/19 Documents: 2019_04_03_15_48_34.CITY.COUNCIL.MINUTES.3.25.19.PDF 5. Adoption Of Agenda 6. Presentation 6.I. Police K9 Donation Presentation Presentation by Old Drum Realty, Justin Harris 7. 1st/2nd Reading Ordinance 7.I. 6 Month Budget Amendments An Ordinance Amending Ordinance 5474, Concerning the Adopted FY19 Annual Budget for the General Fund Presented By: Matthew Lue, Director of Finance Documents: 6 MONTH BUDGET AMENDMENTS FY19.PDF 7.II. An Ordinance Amendment To Adopt A New Subsection Related To Open Burning An Ordinance Amending Section 10-37 To Adopt a New Subsection W Related to Open Burning of Vegetative Materials of the Adopted Fire Code, of the Code of Ordinances. Presented by: Jim Kushner, Fire Chief Documents: ORDINANCE ADOPTING 10-37 W REVISED.PDF 8. Other Business 8.I. Downtown Facade Grant Discussion Presented By: Barbara Carroll, Director of Community Development 9. Appearances To The Council Not Listed On The Agenda 10. Mayoral Appointment/S 11. Miscellaneous Matters From The Mayor And/Or City Council 12. City Manager Report Documents: CM REPORT BY CM 4-8-19.DOCX 13. Director Of Finance Report Presented By: Matthew Lue, Director of Finance Documents: DOF REPORT 4-8-19.PDF CITY OF WARRENSBURG DIRECTOR OF FINANCE April 8, 2019 Honorable Mayor and Members of the City Council City of Warrensburg, Missouri Dear Mayor and Council Members: SUBJECT: An Ordinance Amending Ordinance 5474, Concerning the Adopted FY19 Annual Budget for the General Fund BACKGROUND: In review 6-month FY18 budget, there are a few items that need to be addressed to correctly present month end totals. Below is a brief description of each item. City Manager Computer and monitor for the City Manager conference room Human Resources Computer and monitor for the HR assistant Buildings and Grounds Remove restriction of funds for the downtown electrical upgrade Fire Funding for the Fire Chief Executive search firm Additional funds for the update of Fire record management system Animal Shelter Purchase of a transportation vehicle ISSUE: To approve an ordinance for budget amendments to the General Fund. FISCAL IMPACT: This amendment will have a net increase of $82,644 to FY19 expenditures. RECOMMENDATION: Staff recommends approval of the ordinance. Sincerely, Matthew Lue, Director of Finance cc: City Manager Attachments: 1. Ordinance 2. Budget Amendment Exhibit A BILL NO._______ ORDINANCE NO._____ AN ORDINANCE AMENDING ORDINANCE 5474, CONCERNING THE ADOPTED FY19 ANNUAL BUDGET FOR THE GENERAL FUND BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WARRENSBURG, MISSOURI, AS FOLLOWS: Section 1. The Annual Budget adopted by Ordinance 5474 is hereby amended as follows: a) The line item adjustments attached hereto as Exhibit A are hereby adopted and incorporated into the annual budget document for FY19. Section 2. That this ordinance shall be in full force and effect from and after its passage by the City Council. Read two times and passed in open session this day of , 2019. ____________________________ Danielle Johnston, Mayor ATTEST: _______________________________ Cindy Gabel, City Clerk ExhibitA CITY OF WARRENSBURG BUDGET AMENDMENT REQUEST FY2019 Department: Prepared by: _M_att_ he_ _w_Lue - ...,,,=----- -------------­ Date Request Submitted: 04/02/19 Department Approval-1=-: -tli5,.;,;-=-''tlb_,,__--rF+-,,,....;---------------­ Reviewed Date: Finance Reviewed by: ,�p�-;p:�:2')�:=:::::::==;;2z:::=7�c;.�?:::::=====---------­ CMO Approval Date: __________ City Manager Approval: .oe:..�t'--,�.:;.,e......::....a=-::...-"--' ='---------------- Council Approval Req. (Yes/No): Yes If Req. Date: Account# Account Name Current Bud et Increase Decrease Ad"usted Bud et Justification / Comments 110-603-4109 OFFICE SUPPLIES $ 200.00 $ 1,000.00 $ 1,200.00 Office supplies for City Manager 110-603-4114 SOFTWARE 1,064.00 400.00 664.00 110-603-5601 ADVERTISING 2,500.00 600.00 1,900.00 110-610-4109 OFFICE SUPPLIES 250.00 $ 1,000.00 1,250.00 Computer and Monitor for HR Assistant 110-610-1101 WAGES 113,522.56 1,000.00 112,522.56 11 0-614-5299 CONTRACTUAL NON CATEGORIZED 70,000.00 70,000.00 Move from restricted cash - Downtown Electrical 110-621-1106 PTO ANNUAL PAY OUT 42,616.03 10,000.00 32,616.03 110-621-4102 CLOTHING 34,675.00 8,500.00 26,175.00 110-621-4107 MAINTENANCE & REPAIR SUPPLIES 21,000.00 8,500.00 12,500.00 110-621-5299 CONTRACTUAL NON CATEGORIZED 27,000.00 27,000.00 Fire Chief Executive Search 110-621-5404 SCHOOLS AND SEMINARS 16,750.00 1,800.00 14,950.00 110-621-5704 SOFTWARE MAINTENANCE & REPAIR 3,500.00 1,800.00 5,300.00 Additions to present Fire RMS 110-624-6501 VEHICLES 12,644.00 12,644.00 Animal Shelter Transportation vehicle Totals $ 113,444.00 $ 30,800.00 82,644.00 BILL NO.________ ORDINANCE NO. ______ AN ORDINANCE AMENDING SECTION 10-37 TO ADOPT A NEW SUBSECTION W RELATED TO OPEN BURNING OF VEGETATIVE MATERIALS OF THE ADOPTED FIRE CODE, OF THE CODE OF ORDINANCES. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WARRENSBURG, MISSOURI, AS FOLLOWS: Section 1. Section 10-37 W is hereby adopted to read as follows, leaving in place unaltered all prior provisions of Section 10-37: W. Section 302.2.2 is hereby added to read as follows: 302.2.2 All terms as used in this Section are as defined in 10 C.S.R. 10-6.045, and as the same may be hereafter amended. The only wooden waste to burned in Warrensburg is vegetative waste. No other forms of sawn, processed wood or wood products can be burnt as a method of disposal in the City of Warrensburg. "Vegetative waste" means decomposable materials generated by yard and lawn care or land- clearing activities and includes, but is not limited to, leaves, grass trimmings, and woody wastes such as shrub and tree pruning’s, bark, limbs, roots, and stumps. Open burning of tree trunks, tree limbs, and vegetation from land clearing operations is allowed without an air curtain incinerator if the burning takes place outside the city limits and is greater than two-hundred (200) yards from the nearest occupied structure not owned by the party conducting the burn.