REQUEST FOR QUOTE & QUALIFICATION BID DUE DATE AND TIME BOARD OF SUPERVISORS OF LOUISIANA STATE UNIVERSITY 05/17/2021 02:00 PM CT AND AGRICULTURAL & MECHANICAL COLLEGE SOLICITATION RFQ-0000001353 SUPPLIER # Louisiana State University and Agricultural and SUPPLIER NAME AND ADDRESS Mechanical College Procurement 213 Thomas Boyd Hall Baton Rouge, LA 70803 Buyer Alexandra Torres Huber Buyer Phone +1 (225) 578-9398 Buyer Email [email protected] Issue Date 04/14/2021 TITLE: LSU ATHLETICS- CUSTODIAL SERVICES This area left intentionally blank. LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY Rev. 5/18 LOUISIANA STATE UNIVERSITY AND AGRICULTURAL AND MECHANICAL COLLEGE REQUEST FOR QUOTE AND QUALIFICATIONS FOR LSU Athletics- Custodial Services SOLICITATION # 0000001353 PROPOSAL DUE DATE/TIME: May 17, 2021 at 2:00 PM CST 1 Table of Contents SECTION I: ADMINISTRATIVE AND GENERAL INFORMATION ................................................................ 6 1.1 University Information ................................................................................................................. 6 1.1.1 Purpose ..................................................................................................................................... 6 1.1.2 Goals and Objectives ................................................................................................................ 7 1.2 Definitions...................................................................................................................................... 7 1.3 Schedule of Events ..................................................................................................................... 10 1.4 Proposal Submittal ..................................................................................................................... 10 1.5 Proposal Response Format ........................................................................................................ 11 1.5.1 Number of Response Copies .................................................................................................. 12 1.5.2 Collateral Information ............................................................................................................ 12 1.6 Confidential Information, Trade Secrets, and Proprietary Information .................................. 12 1.7 Data Security .............................................................................................................................. 13 1.8 Proposal Clarifications Prior to Submittal ................................................................................. 14 1.8.1 Mandatory Pre-Proposal Conference .................................................................................... 14 1.8.2 Inquiry Periods ....................................................................................................................... 15 1.8.3 Blackout Period ...................................................................................................................... 15 1.9 Errors and Omissions in Proposal .............................................................................................. 16 1.10 Changes and Addenda ................................................................................................................ 16 1.11 Withdrawal of Proposal ............................................................................................................. 16 1.12 Waiver of Administrative Informalities ..................................................................................... 16 1.13 Cost of Proposal Preparation ..................................................................................................... 16 1.14 Ownership of Proposal ............................................................................................................... 16 1.15 Right to Reject ............................................................................................................................ 17 1.16 Proposal Validity ........................................................................................................................ 17 1.17 Acknowledgement of Supplier Responsibility .......................................................................... 17 1.18 Use of Subcontractors ................................................................................................................ 17 1.19 Prohibition of Discriminatory Boycotts of Israel ....................................................................... 17 1.20 Written Clarification /Presentations ......................................................................................... 18 1.21 Best and Final Offer (BAFO) ....................................................................................................... 18 1.22 Notice of Intent to Award .......................................................................................................... 18 1.23 Debriefings .................................................................................................................................. 19 1.24 Right to Protest .......................................................................................................................... 19 1.25 Protest Bond and Security ......................................................................................................... 19 1.26 Contract Negotiations ................................................................................................................ 19 1.27 Campus Participation ................................................................................................................. 19 2 1.28 Diverse Supplier ........................................................................................................................... 20 1.29 Contract Award and Execution .................................................................................................. 20 1.30 Commencement of Work ........................................................................................................... 20 1.31 Veteran and Hudson Initiatives ................................................................................................. 20 1.32 Insurance Requirements ............................................................................................................ 22 1.33 Subcontractor Insurance ............................................................................................................ 24 1.34 Indemnification and Limitation of Liability ............................................................................... 24 1.35 Compliance with Applicable Law ............................................................................................... 24 1.36 Term ............................................................................................................................................ 25 1.37 Payment ...................................................................................................................................... 25 1.37.1 Electronic Payments ............................................................................................................... 25 1.37.2 Payment Terms ....................................................................................................................... 25 1.37.3 Late Payments ........................................................................................................................ 25 1.38 Non-negotiable Contract Terms ................................................................................................ 26 1.39 Taxes ........................................................................................................................................... 26 1.40 Assignment ................................................................................................................................. 26 1.41 Audit/Retention of Records ....................................................................................................... 26 1.41.1. Audit of Persons Submitting Cost or Pricing Data. ............................................................... 26 1.41.2. Contract Audit. ...................................................................................................................... 26 1.42 Content of Contract/ Order of Precedence ............................................................................... 27 1.43 Contract Changes........................................................................................................................ 27 1.44 Governing Law ............................................................................................................................ 27 1.45 Termination ................................................................................................................................ 27 1.45.1 Termination of the Contract for Cause .................................................................................. 27 1.45.2 Termination of the Contract for Convenience ...................................................................... 27 1.45.3 Termination for Non-Appropriation of Funds ....................................................................... 28 1.46 Anti-Kickback Clause .................................................................................................................. 28 1.47 Substitution of Personnel .........................................................................................................