Information Bulletin Client Data Stream Data Dictionary - Effective 1 July 2018 Summary This Information Bulletin mandates the client data items for collection and extraction by source systems for reporting to the EDWARD data warehouse via the Client Data Stream. Document type Information Bulletin Document number IB2018_007 Publication date 26 March 2018 Author branch System Information and Analytics Branch contact (02) 9461 7307 Review date 26 March 2023 Policy manual Not applicable File number 16/4437 Status Active Functional group Clinical/Patient Services - Information and Data Corporate Administration - Governance, Information and Data Applies to Affiliated Health Organisations, Board Governed Statutory Health Corporations, Cancer Institute, Community Health Centres, Local Health Districts, Ministry of Health, Public Hospitals, Specialty Network Governed Statutory Health Corporations Distributed to Ministry of Health, Public Health System Audience Patient administration system managers/developers, Patient admission and ED clerical staff Secretary, NSW Health INFORMATION BULLETIN CLIENT DATA STREAM DATA DICTIONARY – EFFECTIVE 1 JULY 2018 PURPOSE The purpose of this Information Bulletin is to inform NSW Health service providers and source system administrators of the official set of client data items that are to be collected and reported to NSW Health via the Client Data Stream to the EDWARD data warehouse. KEY INFORMATION As of 1 July 2018, the Client Data Stream data dictionary is being implemented for use across NSW Health, both for capturing client data within source systems, and to extract client data to the EDWARD data warehouse in line with mandatory reporting requirements. Many of the client data elements are existing data items and codesets that source systems currently collect and supply to the EDWARD data warehouse. This data dictionary formalises and mandates their collection within the EDWARD data formats. Where new or modified client data elements and codesets have been identified for collection within the data dictionary that in turn require source system modification, the Ministry grants a 12 month extension (to 1 July 2019) to the implementation date to allow for the required changes to be made and implemented. Note that this extension is for new or modified items only. Where possible, health services are to comply with the 1 July 2018 implementation date for existing data elements. Where local codesets are currently used for collection within source systems, it is up to the health service to ensure that those values are correctly aliased / mapped to the Client Data Stream data dictionary values for extraction and supply to EDWARD. Clarification Advice The NSW Ministry of Health will provide clarification advice regarding the reporting requirements outlined in the attachment. Requests for advice concerning the Client Data Stream data dictionary should be directed to the System Information and Analytics Branch, NSW Ministry of Health. Primary Contact: Position: Alex Canduci Contact: Metadata Specialist Email: [email protected] Telephone: (02) 9391 9388 ATTACHMENTS 1. NSW Health Client Data Stream Data Dictionary IB2018_007 Issue date: March-2018 Page 1 of 1 NSW HEALTH CLIENT DATA STREAM DATA DICTIONARY Version 1.0 July 2018 Page | 1 Preface This document, the NSW Health Client Data Stream Data Dictionary, outlines the data elements and classifications for collection, as represented within the Client Shared Dimensions of the Enterprise Data Warehouse (EDW). Unlike older data collection data dictionaries which identified ALL data elements relevant to a specific data collection, irrespective as to whether client data items were identical across other data collections, the EDW model articulates a single client data stream that supplies data independently of service events. Linkage to the service events is provided through the use of client identifiers, source system identifiers and date ranges for client attributes, identifying which client attributes were valid for the service event for a given service event date. Consequently, these are the official standards for all data collections that supply client data to the EDW, and reflect the naming conventions as articulated within the shared dimension tables within the data warehouse. This data dictionary does not cover any of the post derivation data elements that are added to the Client Shared Dimensions through the EDW transformation processes (such as Surrogate or Natural Keys, and Address cleansing or Address Geocoding content). Instead, it covers only those data elements that are a) directly collected by the LHDs/SHNs through their Patient Administration Systems (PAS), or b) are derived from the information stored within the PAS and are provided via the EDW client data extracts (e.g., Start and End Datetimes, Name Type or Address Type codes). All data elements and domain classifications listed within this dictionary are to be collected and extracted for all clients, where relevant, irrespective of the purpose or location of the client (ie, clients on the wait list, or clients presenting at ED, or admitted patients, or non-admitted patients). An example of relevancy would be the DVA client data elements, which would only be collected and supplied where the client is a DVA client. Where domain classifications exist in this data dictionary, and they are items which are asked directly of the client and stored within the PAS, it is recommended that the PAS use the domain classification as specified within this data dictionary for collection, and not map a local client classification within the PAS to the classification. So, for example, it is recommended that PASs contain the domain codeset for Country as per this data dictionary when collecting Country of Birth, and not have a local PAS variant which is then mapped to this state standard via the PAS EDW extract process. A link to the HIRD Client Data Stream Data Dictionary can be found here: http://hird.health.nsw.gov.au/hird/view_data_resource_description.cfm?ItemID=9054 Page | 2 Contents Client Address – Country of usual residence ...................................................................................... 6 Client Address – Delivery Point Identifier ........................................................................................... 9 Client Address – Email Address ........................................................................................................ 12 Client Address – End Datetime ........................................................................................................ 14 Client Address – Latitude ................................................................................................................. 17 Client Address – Longitude .............................................................................................................. 20 Client Address – Postcode ............................................................................................................... 23 Client Address – Address Restriction Flag ........................................................................................ 26 Client Address – Start Datetime ....................................................................................................... 29 Client Address – State/Territory ...................................................................................................... 32 Client Address – Suburb/Locality ..................................................................................................... 35 Client Address – Usual Street Address ............................................................................................. 38 Client – Ancillary Insurance Fund Member Identifier ....................................................................... 41 Client – Birth Order ......................................................................................................................... 43 Client – Birth Plurality ...................................................................................................................... 45 Client – Birth Weight ....................................................................................................................... 48 Client – Centrelink Number ............................................................................................................. 50 Client – Client Identifier (Local) ........................................................................................................ 52 Client – Client Identifier (Major) ...................................................................................................... 54 Client – Client Identifier Issuing Authority ........................................................................................ 56 Client – Client Identifier Issuing Authority (Primary) ........................................................................ 59 Client – Client Identifier (Replaced Primary) .................................................................................... 61 Client – Country of birth .................................................................................................................. 63 Client Data Set – End Datetime ........................................................................................................ 66 Client Data Set – Start Datetime ...................................................................................................... 69 Client