EASTERN RAILWAY HOWRAH DIVISION EXPRESSION OF INTEREST (EOI) FOR RIGHTS FOR COMMERCIAL PUBLICITY ON THE 2ND GANTRY (FROM THE RABINDRA SETU END) AT THE CIRCULATING AREA OF HOWRAH STATION FOR A PERIOD OF FIVE YEARS AND PROVISION OF RAILWAY DIRECTIONAL SIGNAGE & WELCOME MESSAGE ON BOTH FACES AT THE BOTTOM OF THE HORIZONTAL DISPLAY AREA OF THE GANTRY. EoI No.COM / PUB / EOI / GANTRY – 2 / HWH / 20 Dated 14.02.2020 INDEX Sl Description Page Sl. No. Description Page no. No. No. 1. Scope of Work 1 8. Documents to be Submitted 1 2. Period of Contact 1 9. Forfeiture of Earnest Money 2 3. Estimated Value 1 10. Key Details 2 4. Earnest Money 1 11. Receiving of Expression of Interest 3 5. Payment of License Fee 1 12. Opening of offers 3 6. Security Deposit 1 Instruction to the Bidder 3 7. Eligibility Criteria 1 General Terms & Condition 4 & 5 Annexure Annexure Item Page No. A Covering Letter 6 & 7 B Draft Agreement 8 – 19 C Format for Affidavit 20 1 Sketch Plan 21 // 1 // Senior Divisional Commercial Manager, Eastern Railway, Howrah, acting for and behalf of The President of India hereby invites Expression of Interest in sealed packet (single) and in prescribed format from interested individuals / companies / firms / agencies / Govt. Organization / PSUs for awarding Rights for commercial publicity on the 2nd Gantry (from the Rabindra Setu end) at the circulating area of Howrah station for a period of five years and provision of Railway Directional Signage & Welcome Message on both faces at the bottom of the horizontal display area of the Gantry. 1. Scope of work: Work for display of commercial publicity on the 2nd Gantry (from the Rabindra Setu end) at the circulating area of Howrah station for a period of five years and provision of Railway Directional Signage & Welcome Message on both faces at the bottom of the horizontal display area of the Gantry 2. Period of Contract: 05 years from the date of commencement of contract. 3. Estimated value for 1st year: To be quoted by the applicant (excluding GST). 4. Earnest Money Deposit: Rs. 50,000/- (Rupees Fifty Thousand only). 5. Payment of license fee: Half Yearly License fee will require to be paid fifteen days in advance of the corresponding year. 6. Security Deposit: Equivalent to 6 month’s License Fee for the 5th & final year of the contract. 7. Eligibility Criteria: a) The bidder should have a minimum experience of 02(two) years in the field of Commercial Advertising which may even be outside the Railways. b) The bidder should have a minimum yearly turnover equivalent to 50% of bid amount for 1st year. 8. Documents to be submitted: a) Copy of documentary evidence in support of Name & Address of the bidder. b) Earnest Money of Rs. 50,000/- (Rupees Fifty Thousand only) in the form of Demand Draft / Bankers’ Cheque, drawn on any Nationalized / Scheduled Bank, payable in favour of F.A. & C.A.O. / Eastern Railway, Kolkata. c) Attested copy of audited Balance-sheet duly certified by Chartered Accountant for last consecutive 02(two) financial years i.e. F.Y 2017 – 18 & 2018 – 19. d) Attested copies of certificates in support of experience for minimum two years in the field of Commercial Advertising (which may even be outside the Railways). e) Attested copies of Testimonials of Past performance, if any. f) Proof of Office address in the form of attested copy of Telephone Bill/Electricity Bill/ Certificate from Metropolitan Magistrate or warden of the area etc. /any other valid document. g) Attested copy of GSTIN Registration Certificate. h) Legal Status - In case of: Partnership firms – Copy of Partnership Deed. Co-operative Society – Copy of Registration Certificate. Joint Stock Companies – Copy of Memorandum & Article of Association and Incorporation certificate. Sole proprietorship firm – Certificate from a Chartered Accountant. Individual - Identity proof & Address proof. i) The entire EOI Document along with the attached Draft Agreement (Annexure – B) & Sketch Plan. j) Following Affidavits to be submitted on non-judicial stamp paper of Rs. 100/- duly notarized: 1) Affidavit as per Annexure – C. 2) Affidavit confirming the bidder is Solvent & has not been blacklisted or debarred by the government or the other agencies for which it has worked. Contd….2…. // 2 // 9. Forfeiture of Earnest Money Deposit & Security Deposit: The Earnest Money Deposit & Security Deposit may be forfeited on the following grounds: a. Withdrawal of offer before expiry of the validity period. b. In case successful bidder fails to honor his offer if accepted by Railway Administration as per quotations submitted by the bidder within a month from the date of issuance of the Letter of Acceptance. c. If the successful bidder fails to execute the contract documents within 30 (Thirty) days from the date of issuance of letter of acceptance of offer. d. Conditional offer have been given by the bidder. e. If the successful bidder fails to submit the Security Deposit in time the contract may be terminated duly forfeiting EMD and other dues, if any payable against this contract. 10. Key Details: Sl. Particulars Details No 1 Name of Work Work for display of commercial publicity on the 2nd Gantry (from the Rabindra Setu end) at the circulating area of Howrah station for a period of five years and provision of Railway Directional Signage & Welcome Message on both faces at the bottom of the horizontal display area of the Gantry. 2 Total area (in sq.ft.) 2403 Sq. Ft. (approx.) 3 Reserve Price (for 1st year) To be quoted by the bidder (excluding GST). 5 Earnest Money Deposit Rs. 50,000/- in the form of Demand Draft / Banker’s Cheque drawn on any Nationalized/Scheduled Bank, payable in favour of FA & CAO/Eastern Railway, Kolkata. 6 Cost of EOI Document NIL Security Deposit Equivalent to 6 month’s License Fee for the 5th& final year of the contract. 7 Date & time of Submission of 17.02.2020 to 25.02.2020 up to 14.00 hrs. The document Tender should be dropped at the designated box kept in Office of the Senior Divisional Commercial Manager, Eastern Railway, Howrah. 8 Date & Time of opening of 25/02/2020 (at 15.00 Hrs) Tender 9 Validity of Offer 45 days from the opening of bid. In case of any need, Railway may request the bidders to extend the period of validity of their bids on the same terms & condition. 10 Tenure of Contract 5 Years from the date of commencement. 11 Authority for seeking Senior Divisional Commercial Manager, clarification and submission of Howrah Division, Eastern Railway, EOI Yatri Niwas (4th Floor), Howrah Railway Station, Howrah – 711101. 12 Address for Correspondence Office of The Senior Divisional Commercial Manager, Howrah Division, Eastern Railway, YatriNiwas (4th Floor), Howrah Railway Station, Howrah – 711101. Contd…..3… // 3 // 11. Receiving of Expression of Interest: Duly filled in covering letter (Annexure - A), Draft agreement form (Annexure – B), and entire EOI document along with the Photo copy of documents duly self- attested and Earnest Money should be enclosed in a sealed cover super scribing “Application for Contract for display of commercial publicity on the 2nd Gantry (from the Rabindra Setu end) at the circulating area of Howrah station for a period of five years” addressed to The Sr. Divisional Commercial Manager/Eastern Railway/Howrah, Yatri Niwas (4th Floor), Howrah Railway Station, Howrah - 711101. The documents should be dropped in a box kept for this purpose in the office of Sr. Divisional Commercial Manager/Eastern Railway/Howrah. 12. Opening of Offers: At 15:00 hours of 25.02.2020 in the office of Sr. Divisional Commercial Manager/Eastern Railway/Howrah, Yatri Niwas (4th Floor), Howrah Railway Station, Howrah - 711101. In case the office remains closed on the date of opening for holiday or for any unforeseen reason, the application will be opened on the next working day at the same time and venue. Draft Agreement: Draft agreement is attached as Annexure – B. Instructions to bidders: a. EOI documents to be downloaded from the internet and printout are to be taken on A4 size paper and details are to be entered by the bidder as required in the document. Offers in the form of photocopy of EOI document will be summarily rejected. b. The EOI document(in full) downloaded along with the various documents required to be submitted as per the EOI conditions should be put in a sealed cover duly super scribing with the name of the work, EOI notice no. and date. Duly filled up EOI document should be dropped in the box kept in the office as specified in the EOI document before the date and time stipulated in the EOI document. c. The earnest money deposit required for this work as stipulated in the EOI document to be submitted. d. Bidders are advised to download EOI documents well in advance and submit the tender before the stipulated time. It is the responsibility of the Bidder to check any correction or any modifications published subsequently in Web site and the same shall be taken into account while submitting the EOI document. Bidder shall download corrigendum (if any), print it out, sign and attach it with the main EOI document. EOI document not accompanied by published corrigendum/s will be liable to be rejected. The Railway will not be responsible for any delay in downloading of EOI document from the internet. e. The bidder may please note that the rate for items should be written in figures and in words. Bidder should not use red and/or green ink in the EOI document. Offers using red and/or green ink will be summarily rejected.