GERALDINE COMMUNITY BOARD MEETING Commencing at 7:30pm on Wednesday 1 April 2015 Geraldine Library/Service Centre Talbot Street Geraldine TIMARU DISTRICT COUNCIL Notice is hereby given that a meeting of the Geraldine Community Board will be held in the Geraldine Library/Service Centre, Talbot Street, Geraldine, on Wednesday 1 April 2015, at 7:30pm. LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968 Community Board members are reminded that if you have a pecuniary interest in any item on the agenda, then you must declare this interest and refrain from discussing or voting on this item, and are advised to withdraw from the meeting table. Peter Nixon CHIEF EXECUTIVE GERALDINE COMMUNITY BOARD 1 APRIL 2015 AGENDA Item Page No No 1 Apologies 2 Public Forum 3 Identification of Items of Urgent Business 4 Identification of Matters of a Minor Nature 5 Chairman’s Report 6 1 Confirmation of Minutes 7 5 Long Term Plan 2015-25 Consultation Document 8 7 Exchange of Reserve Land – Orari and Rangitata 9 14 Street Tree Outside Geraldine RSA 10 17 Surveillance Cameras In Geraldine 11 21 Geraldine Visitor Marketing Strategy 12 Consideration of Urgent Business Items 13 Consideration of Minor Nature Matters 14 Board Members’ Reports 15 51 Exclusion of the Public 16 53 Confirmation of Minutes 17 56 Readmittance of the Public Timaru District Council Geraldine Community Board #926097 1 April 2015 GERALDINE COMMUNITY BOARD FOR THE MEETING OF 1 APRIL 2015 Report for Agenda Item No 6 Prepared by Joanne Brownie Council Secretary Confirmation of Minutes _______________________________ Minutes of the Geraldine Community Board February meeting. Recommendation That the minutes of the Geraldine Community Board meeting held on 4 February 2015, be confirmed as a true and correct record. Timaru District Council Geraldine Community Board #926097 1 1 April 2015 TIMARU DISTRICT COUNCIL MINUTES OF A MEETING OF THE GERALDINE COMMUNITY BOARD, HELD IN THE MEETING ROOM, GERALDINE LIBRARY/SERVICE CENTRE, TALBOT STREET, GERALDINE ON WEDNESDAY 4 FEBRUARY 2015 AT 7.30PM PRESENT Wayne O’Donnell (Chairperson), Shaun Cleverley, Jan Finlayson, Chris Fisher, Jarrod Marsden, McGregor Simpson and Clr Kerry Stevens APOLOGY Clr Dave Jack (for in attendance) IN ATTENDANCE Group Manager Corporate Services (Tina Rogers), Council Secretary (Joanne Brownie) 1 IDENTIFICATION OF MATTERS OF A MINOR NATURE The Board agreed to discuss plants in Cox Street suffering from the drought conditions and vehicles numbers in Talbot Street as items of a minor nature. 2 CHAIRPERSON’S REPORT The Chairperson reported on duties he had undertaken and meetings he had attended on behalf of the Board including the Geraldine Community Board Christmas function, Community Bus Trust function, meeting regarding mountainbike challenge event, an update on the water supply and a proposal to transfer traffic lights to the Orari Bridge when they are removed from the Clandeboye Bridge. Proposed Wayne O’Donnell Seconded Clr Kerry Stevens “That the Board requests Council investigates with NZTA the possibility of transferring the traffic lights ex Clandeboye bridge to the Orari Bridge.” MOTION CARRIED 3 EXCLUSION OF THE PUBLIC Proposed Wayne O’Donnell Seconded Clr Kerry Stevens “That the Board resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act: Conflict of Interest Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons.” MOTION CARRIED 4 READMITTANCE OF THE PUBLIC Proposed Wayne O’Donnell Seconded Shaun Cleverley Timaru District Council Geraldine Community Board #926097 2 1 April 2015 “That the public be readmitted to the meeting.” MOTION CARRIED 5 CONFIRMATION OF MINUTES Proposed Jan Finlayson Seconded Chris Fisher “That the minutes of the Geraldine Community Board meeting held on 12 November 2014, be confirmed as a true and correct record.” MOTION CARRIED 6 DRAFT LONG TERM PLAN AND BUDGET FOR THE PERIOD 1 JULY 2015 TO 30 JUNE 2025 The Board considered a report by the Group Manager Corporate Services and Corporate Planning Manager on the draft budget, activity statements from the Long Term Plan and fees and charges. Proposed Jan Finlayson Seconded Chris Fisher “a That the Geraldine Community Board notes the proposed 2015/2025 Preliminary Draft Budget and Activity Statements. b That the Geraldine Community Board makes the following recommendations in regard to additional expenditure items where different from the management priority: Priority Art gallery – extend storage and Museum - offsite storage and building extension Defer until the TDC earthquake strengthening assessments of civic buildings are completed as the assessments may result in suitable buildings becoming available that would be adequate for storage purposes because they are no longer suitable for human occupation. Waitohi Bush extension medium if funding from grazing could be used to fund the planting Waste minimisation – public place recycling high as it is desirable to extend the life of the landfill, encourage people to compost and reduce waste Subsidisable Roading – McKechnie Street extension low for land purchase and land formation but high for land designation, which may not be costly Subsidisable Roading – new cycleways on and off road medium Properties – Cox Street Geraldine carpark sealing medium Timaru District Council Geraldine Community Board #926097 3 1 April 2015 Properties – purchase Hopgood Lane Geraldine (net cost) medium Support use of Geraldine Endowment Land Fund for this purpose Additional Geraldine new footpaths $10,000pa from 2015/16 high.” MOTION CARRIED 7 CONSIDERATION OF ITEMS OF A MINOR NATURE Plants in Drought Conditions Mr Simpson expressed concern at the rhododendrons near the Cox Street public toilets dying due to lack of water in the current drought conditions and an oak tree which is on a lean near the motor camp and may be a health and safety issue. He also referred to a cracked willow tree in the Arundel reserve - all issues which he has reported to Council. The Chairperson will visit both sites with Mr Simpson and progress the issues. Vehicle Numbers in Talbot Street Mr Simpson reported he had undertaken a traffic count in Talbot Street on 27 January and noted there were 703 vehicle movements in one hour, some travelling at excessive speed. He is aware that Talbot Street is under the jurisdiction of NZTA. The Chairperson will raise the issue with Council’s Land Transport Manager. 8 BOARD MEMBERS’ REPORTS Board members reported on duties they had carried out and meetings they had attended since the last Board meeting including the Local Arts Assessment Committee, Orari-Opihi-Pareora Water Zone Committee, Future Living Festival, planning for another Water Forum, Community Cinema Trust, welcome to the new Geraldine High School principal the following day, Geraldine Arts and Plants Festival, Geraldine Environmental Trust, Geraldine Visitor Marketing Strategy consultation meeting, multi-day mountainbike race planning meeting, Geraldine HEARTsafe and discussions with Geraldine residents. The meeting concluded at 10.25pm. _________________________ Chairperson Timaru District Council Geraldine Community Board #926097 4 1 April 2015 GERALDINE COMMUNITY BOARD FOR THE MEETING OF 1 APRIL 2015 Report for Agenda Item No 7 Prepared by Mark Low Corporate Planning Manager Long Term Plan 2015-25 Consultation Document _______________________________ Purpose of Report The purpose of this report is to present the Consultation Document for the 2015-2025 Long Term Plan. Background The Council is preparing the Long Term Plan for which the Consultation Document is the key document for public consultation. This is prepared under Section 93A of the Local Government Act. As advised to the Board earlier in the year, the consultation process for the LTP differs from previous LTP processes in that Council is now required to prepare a specific consultation document on the LTP. The purpose of the Consultation Document is to provide an effective basis for public participation in local authority decision-making processes relating to the content of the long term plan. The content of the consultation document is prescribed in section 93B of the Local Government Act 2002. This document will be the major consultation tool for the LTP consultation. The consultation document must contain a report from the Auditor-General on whether the consultation document gives effect to the purpose of section 93B; and the quality of the information and assumptions underlying the information provided in the consultation document. Their report is included in the document. Consultation The Consultation Document and LTP supporting information have now been released for public consultation. Submissions will close on 28 April 2015. The Consultation Document was distributed to residents through The Courier community newspaper on Thursday 26 March 2015. Supporting information will be available at Council offices and on the Council’s website. Consultation on the Long Term Plan will include the following mechanisms: Wide availability of the consultation document through delivery in a community newspaper and on Council’s website. The CD is designed to be an easy to read, accessible and user friendly document, with a return feedback form that will be replicated through the Council’s website, inviting even easier online feedback. Availability of all supporting information through specifically designed website pages Radio advertising Prominent displays