____________________________________________________________ TOWN OF OLIVER Regular Open Council Meeting Agenda March 14, 2016, at 7:00 PM Council Chambers Page A. CALL TO ORDER B. ADOPTION OF AGENDA 1. Adoption C. RISE AND REPORT 1. Release of Closed Meeting Resolution - Verbal report from Mayor Hovanes D. ADOPTION OF PRIOR MINUTES 1. Minutes of the January 27, 2016 Special Open Meeting 6 - 8 Special Open - 27 Jan 2016 - Minutes 2. Minutes of the February 22, 2016 Regular Meeting 9 - 14 Regular Open Council - 22 Feb 2016 - Minutes 3. Minutes of the March 3, 2016 Special Open Meeting 15 - 16 Special Open - 03 Mar 2016 E. BUSINESS ARISING OUT OF PRIOR MINUTES F. COMMITTEE REPORTS 1. Minutes of the January 25, 2016 Committee of the Whole 17 - 19 Meeting Committee of the Whole - 25 Jan 2016 - Minutes REGULAR OPEN COUNCIL MEETING AGENDA March 14, 2016 Page 2. Minutes of the April 23, 2015 and January 22, 2016 Airport 20 - 25 Advisory Committee Meetings April 23, 2015 AAC Minutes January 22, 2016 AAC Minutes 3. Minutes of the October 5, 2015 Cemetery Committee Meeting 26 - 27 Oct 5, 2015 Cemetery Committee Minutes 4. Verbal report from the Chairperson of the March 14, 2016 Committee of the Whole meeting G. WATER MATTERS 1. Irrigation Start Up Dates 28 - 30 - Director of Operations report attached Report - irrigation start dates for 2016 H. DELEGATIONS & PETITIONS 1. Presentation by Aaron McRann, Executive Director 31 - 33 Re: Community Foundation of South Okanagan / Similkameen Vital Signs 2016 Oliver Council Presentation 2. Nora Hunt-Haft, South Okanagan Immigrant & Community 34 - 41 Services Local Immigration Partnership Introduction of the SOS Local Immigration Partnership Council and presentation on the labour market research. Let's Talk Jobs Presentation I. DEVELOPMENT PERMIT/VARIANCE HEARINGS 1. Development Permit (with variances) 2016-02 42 - 50 - 153 Spruce Avenue - Contract Planner's report attached Staff Report DP with Variances 2016-02 J. BYLAWS 1. Emergency Program Bylaw 1361 51 - 57 - Corporate Officer's report attached Page 2 of 141 REGULAR OPEN COUNCIL MEETING AGENDA March 14, 2016 Page Emergency Program Bylaw 1361 Report Emergency Program Bylaw 1361 2. Zoning Amendment Bylaw 1350.14 (floodplain) 58 - 60 - for adoption Zoning Amendment 1350.14 K. BUSINESS 1. Town Hall Roof Replacement 61 - 63 - Deputy Director of Operations report attached Town Hall Roof Replacement Report Oliver & District Heritage Society Town Hall Roof 2. Temporary Use Permit - South Okanagan Vapes 64 - 67 - Planning Consultant's report attached Staff Report - TUP-2016-04 3. 2016 Board of Variance Appointment 68 - Corporate Officer's report attached Board of Variance Re-Appointment 4. Communities in Bloom Program and Canada 150 Fund 69 - 75 - Corporate Officer's report attached Communities in Bloom 2017 Application 5. South Okanagan Minor Hockey Bantam Tier 3 - Funding Request to attend Provincial Tournament - Verbal report by CAO 6. South Okanagan Transit System - Service Establishment Bylaw 76 - 101 - RDOS report attached South Okanagan Transit Service Establishment Transit Future Plan Okanagan-Similkameen L. CORRESPONDENCE 1. Correspondence Report 102 - 134 - Corporate Officer's report attached March 14 Correspondence Report Page 3 of 141 REGULAR OPEN COUNCIL MEETING AGENDA March 14, 2016 Page M. REPORTS 1. Airport Manager Activity Update for February 2016 135 - 136 - Airport manager's report attached APM Feb 2016 Report 2. Building Permit Report for the Month of February 2016 137 - 138 - Report attached Feb 2016 BP Stats 3. Oliver Fire Department Report for the Month of February 2016 139 - 141 - Report attached Fire Department Calls 4. Councillor Schwartzenberger 5. Councillor Doerr 6. Councillor Veintimilla 7. Councillor Bennest 8. Water Councillor Miller 9. Water Councillor Machial 10. Mayor Hovanes N. UPCOMING MEETINGS 1. Tuesday, March 29, 2016 at 4:00 pm - Committee of the Whole Meeting Tuesday, March 29, 2016 at 7:00 pm - Regular Meeting Monday, April 11, 2016 at 4:00 pm - Committee of the Whole Meeting Monday, April 11, 2016 at 7:00 pm - Regular Meeting Monday, April 25, 2016 at 4:00 pm - Committee of the Whole Meeting Monday, April 25, 2016 at 7:00 pm - Regular Meeting O. PUBLIC QUESTION PERIOD Page 4 of 141 REGULAR OPEN COUNCIL MEETING AGENDA March 14, 2016 Page This is an opportunity for the audience to ask questions regarding matters discussed during the current meeting. P. ADJOURNMENT 1. Adjournment Page 5 of 141 ITEM D. - 1. MINUTES OF THE SPECIAL OPEN MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON WEDNESDAY, JANUARY 27, 2016 IN THE COUNCIL CHAMBER Present: Mayor Hovanes Councillors Doerr, Veintimilla, Schwartzenberger and Bennest Water Councillor Machial Regrets: Water Councillor Miller Staff: David Svetlichny, Chief Financial Officer / Acting CAO Heather Wilson, Deputy Financial Officer A CALL TO ORDER AT 2:00 PM B ADOPTION OF AGENDA B-1 Adoption R51/16 It was MOVED and SECONDED That the agenda be adopted as amended to include C-1 Syphon damage at Gallagher Lake. CARRIED C WATER MATTERS C-1 Syphon damage at Gallagher Lake - Director of Operations explained the recent damage to the syphon at Gallagher Lake as a result of the landslide. The lowest section is still filled with water, but it is suspect that with the force of the landslide there is a crack. Currently due to safety, Director of Operations is looking for a contractor to go in with a scope to assess the damage. As canal must be up and running April, the repairs are time sensitive. D BYLAWS E BUSINESS E-1 2016 General Operating & Capital Budgets - Chief Financial Officer's report and draft budgets attached - The Chief Financial Officer explained changes since printing of the budget report: - Purchase of land would result in a $1,000 reduction in tax revenue. - The Fairview roundabout and the airport taxi way did not receive grant approval. - Airport Advisory Committee asked for main gate and crack sealing Page 6 of 141 ITEM D. - 1. totaling $4,600 that have not been included in the budget. - The Chief Financial Officer reviewed the general capital budget. - Road Capital percentages were outlined and over the five year plan road percentages were recommended by the Chief Financial Officer be set at general 45%, road capital reserve 5% and gas tax funding 50%. - Clarified that the DCC fund is still collecting funds however there are no eligible projects available to utilize the fund. - Equipment reserves were discussed and the method of how they were accumulated. Staff to look into the possibility of leasing a sweeper rather than purchasing one in 2017. - The Chief Financial Officer moved on to the operating budget: - Bylaw enforcement was discussed and it was clarified that Parks & Recreation had not allocated any money towards enforcement in the parks. Further discussion with the Mayor and the Manager of Parks will be forthcoming regarding the matter. - The Chief Financial Officer clarified the 100 for extra security hours. Night security was discussed and concerns of the level of security will be passed on to the Corporate Officer. It was agreed by Council: That the Spartan sidewalk and curb extensions be allocated $70,000 in 2016 and 2017. That the new bridge costs of $73,000 be moved to 2018. That the Street lights – Hillside to Leighton Cres for lights be removed from the five year capital plan. That $1,000 be placed in budget to close the lane on Station Street to the Highway. That the crack-sealing and main gate at the airport of $4,600 be added to the budget. R52/16 It was MOVED and SECONDED That staff prepare a tax rates bylaw based on a 2.0% increase of overall tax revenue, excluding new construction revenues. CARRIED Special Open Minutes of January 27, 2016 Page 7 of 141 ITEM D. - 1. F ADJOURNMENT F-1 Adjourn R53/16 It was MOVED and SECONDED That the meeting be adjourned. CARRIED The meeting was adjourned at 3:46 pm CERTIFIED AS CORRECT Mayor Deputy Financial Officer Special Open Minutes of January 27, 2016 Page 8 of 141 ITEM D. - 2. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, FEBRUARY 22, 2016 IN THE COUNCIL CHAMBER Present: Mayor Hovanes Councillors Doerr, Veintimilla, Schwartzenberger and Bennest Water Councillor Miller Regrets: Water Councillor Machial Staff: D. Svetlichny, Acting CAO D. Vaykovich, Corporate Officer A CALL TO ORDER AT 7:00 PM B ADOPTION OF AGENDA B-1 Adoption R-63/16 It was MOVED and SECONDED That the agenda be adopted as amended by adding: J-2 - Bike BC and Air Access Programs J-3 - Reconsideration of School Closures in School District #53 J-4 - Appointment of Subdivision Approving Officer CARRIED C ADOPTION OF PRIOR MINUTES C-1 Minutes of the February 9, 2016 Public Hearing R-64/16 It was MOVED and SECONDED That the Minutes of the February 9, 2016 Public Hearing be adopted as amended by changing the statement read by the Mayor to read Section 464 not 890 as per the new updated Local Government Act. CARRIED C-2 Minutes of the February 9, 2016 Regular Meeting R-65/16 It was MOVED and SECONDED That the Minutes of the February 9, 2016 Regular Meeting be adopted as circulated. CARRIED Page 9 of 141 ITEM D. - 2. D BUSINESS ARISING OUT OF PRIOR MINUTES E COMMITTEE REPORTS F WATER MATTERS F-1 Water Quality Summary Report for the Month of January 2016 R-66/16 It was MOVED and SECONDED That the Water Quality Summary Report for the Month of January 2016 be received. CARRIED G DELEGATIONS & PETITIONS G-1 Janet Montgomery, Women of Oliver for Women (WOW) Invitation to Council, and Town of Oliver, to attend the Dementia Friendly Workshop on Saturday, March 5, 2016 H DEVELOPMENT PERMIT/VARIANCE HEARINGS I BYLAWS I-1 Zoning Amendment Bylaw 1350.14 (Floodplain Regulations) Subdivision and Development Consultant summarized his report.