2016 Report Year NTD National Transit Database Policy Manual Office of Budget and Policy August 2016 Federal Transit Administration U.S. Department of Transportation 2016 NTD Policy Manual Table of Contents Report Year 2016 Policy Changes and Reporting Clarifications ..................................... 1 Extension Requests .................................................................................................... 1 Safe Operations .......................................................................................................... 1 Americans with Disabilities Act of 1990 (ADA) Data ................................................... 1 Sub-recipient Self-Reporting ....................................................................................... 2 Introduction ..................................................................................................................... 3 The National Transit Database ................................................................................... 4 History .................................................................................................................... 4 NTD Data ................................................................................................................ 5 Data Use and Funding ............................................................................................ 7 Failure to Report ..................................................................................................... 9 Inaccurate Data .................................................................................................... 10 Standardized Reporting Requirements ..................................................................... 11 Reporting Due Dates ............................................................................................ 11 Financial Data Requirements ............................................................................... 12 Service Data Requirements .................................................................................. 14 Reporting Types ........................................................................................................ 15 Who Reports ......................................................................................................... 15 Organization Types ............................................................................................... 20 General Service Data ................................................................................................ 22 Demographic Data ................................................................................................ 22 Directly-Operated Services ................................................................................... 24 Purchased Transportation Services ...................................................................... 24 Table of Contents — i 2016 NTD Policy Manual Modes ................................................................................................................... 25 Financial Data Requirements ........................................................................................ 32 What to Report .......................................................................................................... 33 Fully-Allocated Costs... ......................................................................................... 34 How to Collect and Report Financial Data ................................................................ 36 Allocating Costs .................................................................................................... 36 Funding Sources ....................................................................................................... 39 Directly-Generated Funds ..................................................................................... 39 Public Funding Relationships ............................................................................... 44 Local and State Government Sources .................................................................. 45 Federal Government Sources ............................................................................... 46 Contracts – Purchased Transportation ..................................................................... 51 Contractual Relationship Data Requirements ....................................................... 52 How to Collect and Report Financial Data — Full Reporter Requirements ............... 54 Operating Expenses: USOA Functions and Object Classes ................................. 54 Operating Expenses: USOA Object Classes — Reconciling Items ...................... 61 Operating Expenses: USOA Object Classes — Specific Assets and Liabilities .... 62 Operating Expenses: Purchased Transportation .................................................. 62 Operating Expenses: Contributed Services .......................................................... 65 Capital Expenses: Capital Projects ....................................................................... 65 Service Data Requirements .......................................................................................... 73 Service Supplied ....................................................................................................... 74 Revenue Service .................................................................................................. 74 Deadhead ............................................................................................................. 75 Actual Service Data .............................................................................................. 76 ii — Table of Contents 2016 NTD Policy Manual Vehicles Available for Annual Maximum Service .................................................. 81 Vehicles Operated in Annual Maximum Service ................................................... 82 Scheduled Service ................................................................................................ 83 Charter Service ..................................................................................................... 86 School Bus Service ............................................................................................... 87 Service Consumed .................................................................................................... 88 Unlinked Passenger Trips ..................................................................................... 88 ADA-Related Unlinked Passenger Trips ............................................................... 89 Sponsored Service ............................................................................................... 89 Passenger Miles Traveled .................................................................................... 89 Collecting Service Consumed Data ...................................................................... 90 Service Operated ...................................................................................................... 97 Days Operated ..................................................................................................... 97 Peak Periods ........................................................................................................ 98 Directional Route Miles, Fixed Guideway, and High Intensity Busway ................... 101 Directional Route Miles ....................................................................................... 101 Fixed Guideway .................................................................................................. 102 Reporting Requirements ..................................................................................... 103 High Occupancy/Toll Lanes ................................................................................ 110 Shoulder Lanes .................................................................................................. 110 Asset and Resource Data Requirements .................................................................... 111 Vehicles, Maintenance, and Fuel ............................................................................ 112 Revenue Vehicle Inventory Data – All Reporters ................................................ 112 Revenue Vehicle Inventory Data ........................................................................ 116 Maintenance Performance – Full Reporter Requirements .................................. 120 Table of Contents — iii 2016 NTD Policy Manual Energy Consumption –Full Reporter Requirements ........................................... 123 Buildings — Passenger Stations and Maintenance Facilities ................................. 126 Passenger Stations – Urban Reporters .............................................................. 126 Maintenance Facilities ........................................................................................ 128 Employees — Full Reporters Requirements ........................................................... 131 Type of Employees ............................................................................................. 131 Employee Work Hours and Actual Person Counts ............................................. 132 Labor Classification ............................................................................................ 134 Transit Way Mileage — Full Reporter Requirements .............................................. 136 Rail ....................................................................................................................