URBN Global PLM User Manual [9.16.2020] Global PLM User Manual / Tradestone User Manual *This manual should be used in conjunction with the requirements/guidelines outlined on the URBN Vendor Website* http://www.urbnvendor.com/ All Instructions outlined in the URBN Global PLM User Manual apply to ALL POs issued to any URBN region, unless a specific region and/or Import/Domestic status is specified in the instructions. URBN regions include US, EU, and China – the region can be identified by referring to the Ship To address on the PO. *The ship to address can be found on the PO report. Please see PG. 15. Last Update – 9.16.2020 URBN Outfitters, Inc. Vendor Relations 1 URBN Global PLM User Manual [9.16.2020] Table of Contents How to Log In ......................................................................................................................... 4 How to Update Vendor Information ....................................................................................... 5 How to Update Vendor Address and Contact Information ....................................................................................... 5 How to Update Billing and Banking Information ...................................................................................................... 5 URBN PLM Dashboard............................................................................................................ 6 System Navigation ................................................................................................................. 6 Quick Search ............................................................................................................................................................. 6 Back/forward button ................................................................................................................................................ 7 Recently Viewed Documents .................................................................................................................................... 8 How to Return to a Search Result List or the Dashboard ......................................................................................... 8 Search – PO ............................................................................................................................................................... 9 Search – Packing List and Invoice .............................................................................................................................. 9 Vendor Tasks + Vendor Tools .................................................................................................................................. 10 Packing List Management ....................................................................................................................................... 11 The Purchase Order ............................................................................................................. 11 PO Notification ........................................................................................................................................................ 11 How to find your PO................................................................................................................................................ 12 How to Navigate your PO ........................................................................................................................................ 14 How to Download, Save, and/or Print a PO ............................................................................................................ 15 How to Enter the Country of Origin and Accept a PO ............................................................................................. 15 Enter COO – One COO Applies to Entire PO ........................................................................................................ 16 Enter COO – PO with Multiple COOs ................................................................................................................... 18 Accept PO............................................................................................................................................................ 20 How to Request a Change to a PO .......................................................................................................................... 21 How to Review the Revisions made to a PO ........................................................................................................... 22 How to Find any PO in Accepted Status .................................................................................................................. 24 Customs Description Requirements ..................................................................................... 26 How to Enter a Customs Description ...................................................................................................................... 26 How to Revise a Customs Description .................................................................................................................... 28 How to Build a Packing List .................................................................................................. 29 STEP 1: Create the Packing List ............................................................................................................................... 29 STEP 2: Create a Booking – US Purchase Orders Only ............................................................................................ 34 STEP 3: Fill Out Packing List Details ......................................................................................................................... 35 Fill Out Carton Sizing Section – US Import Purchase Orders Only ....................................................................... 36 How to Fill Out Carton Sizing Section with More than 6 Carton Sizes ............................................................ 37 Enter Manufacturer ID ........................................................................................................................................ 38 STEP 4: Save & Submit Packing List ......................................................................................................................... 39 STEP 5: Print Packing List ........................................................................................................................................ 41 STEP 6: Print Carton Labels ..................................................................................................................................... 42 How to Print Multiple or ALL Carton Labels ........................................................................................................ 42 How to Delete a Carton Label ............................................................................................................................. 43 Step 7: Send ASN to URBN ...................................................................................................................................... 45 Potential Errors Received when Sending ASN ..................................................................................................... 45 ASN Confirmation ............................................................................................................................................... 46 2 URBN Global PLM User Manual [9.16.2020] How to Generate the Invoice ............................................................................................... 47 How to Submit an Invoice for Payment .................................................................................................................. 49 Other Packing List Functions ................................................................................................ 49 How to Search for an Existing Packing List .............................................................................................................. 49 Copy Line(s) ............................................................................................................................................................. 50 Building a Mixed SKU Carton .................................................................................................................................. 51 Deleting a Row from the Packing List ..................................................................................................................... 54 Add a Deleted Line Back to the Packing List ........................................................................................................... 54 Deleting a Packing List ............................................................................................................................................ 55 Reset PO to Build a New Packing List ...................................................................................................................... 56 How to Resolve an Out of Tolerance Packing List ................................................................................................... 57 Modifying an Already Submitted Packing List ......................................................................................................... 57 Other Invoice Functions ....................................................................................................... 58 How to Download/Print the Invoice ......................................................................................................................