Council Meeting AGENDA DOC14/31888 Members Crs K Mack (Chairperson), D Betteridge, D Cameron, G Docksey, A Glachan, P Gould, R Jackson, D Thurley and H van de Ven. Staff General Manager. Please be advised that the next Council Meeting will be held in the Council Chambers, AlburyCity Administration Building, Kiewa Street, Albury, on Monday 28 April 2014, at 6.00pm. CM 1 – OPENING PRAYER & ACKNOWLEDGEMENT OF ORIGINAL CUSTODIANS OF OUR LAND CM 2 – CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE CHAIR AND DISCLOSURE OF POLITICAL DONATIONS 2A Conflict of Interest Declarations 2B Disclosure of Political Donations 2C Chairperson to advise that the meeting is being recorded for administrative purposes CM 3 – APOLOGIES CM 4 – ACTION PLANS ........................................................................................................ 3 CM 5 – CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS .................................... 4 5A Minutes of the Council Meeting held on Monday 24 March 2014 at 6.00pm (DOC14/23082) ............................................................................................................... 4 CM 6 – REPORTS FROM COUNCIL COMMITTEES........................................................... 14 6A Report from the Planning & Development Committee Meeting held on Monday 14 April 2014 at 6.00pm (DOC14/30226) .......................................................14 6B Report from the Engineering & Works Committee Meeting held on Monday 14 April 2014 at 6.26pm (DOC14/30227) .....................................................................19 6C Report from the Community & Cultural Committee Meeting held on Monday 14 April 2014 at 6.38pm (DOC14/30230) .....................................................................24 6D Report from the Finance & Administration Committee Meeting held on Monday 14 April 2014 at 6.44pm (DOC14/30229) .......................................................28 CM 7 – NOTICE OF MOTION .............................................................................................. 31 CM 8 – REPORTS/MINUTES OF COMMITTEES & WORKING PARTIES .......................... 32 8A Minutes of the Sports Albury Advisory Committee held on Wednesday 19 February 2014 at 7.00pm (DOC14/16220) ...................................................................33 CM 9 – DOCUMENTS FOR SEALING ................................................................................. 36 CM 10 – OFFICERS REPORTS FOR CONSIDERATION .................................................... 38 10A Community & Recreation – Cultural Services Financial Assistance Program 2014-2015 (DOC14/30891) ..........................................................................................38 10B Community Fund Request – Greenfield Park and Haydon Park Improvements (DOC14/29182) .....................................................................................45 10C Community Fund Request - Urana Road Oval Master Plan Sports Pavilion Project (DOC14/29245) ................................................................................................48 10D Community Fund Request - Alexandra Park (Murrayfield) Enclosed Spectator Area (DOC14/29236) ...................................................................................52 Agenda - AlburyCity Council Meeting – Monday 28 April 2014 Page 1 Council Meeting AGENDA 10E Community Fund Request – Albury Sports Ground – Umpires Room Upgrade (DOC14/29105) ..............................................................................................55 10F Community Funding - Splitters Creek Rural Fire Service – Request for Additional Standpipe (DOC14/26650) ..........................................................................58 10G Draft 2014-2015 Operational Plan, Draft 2014-2018 Four Year Delivery Program and Draft Long Term Financial Plan (DOC14/14635) ...................................61 10H Draft Cultural Services Ethics Policy (DOC14/30721) ..................................................79 10I Expression of Interest for the operation and maintenance of the PS Cumberoona (DOC14/30346) .......................................................................................82 10J Review of Organisation Structure (DOC14/31560) ......................................................86 CM 11 – OFFICERS REPORTS FOR NOTING.................................................................... 95 CM 12 – DELEGATES REPORTS FOR NOTING ................................................................ 97 12A Foundation for Alcohol Research and Education (Fare) - 2014 Annual Alcohol Poll – Cr David Thurley Reports (DOC14/24650) ............................................97 12B Review of the Liquor Act 2007 and the Gaming and Liquor Administration Act 2007 Community Stakeholder Consultation Meeting – Cr David Thurley Reports (DOC14/28136) ...............................................................................................99 CM 13 – NOTICE OF URGENT BUSINESS ...................................................................... 102 Note A light meal will be served at 5.15pm, at „Charlies on Kiewa‟, for Councillors and staff required to attend the meeting. Frank Zaknich General Manager 24 April 2014 Agenda - AlburyCity Council Meeting – Monday 28 April 2014 Page 2 AlburyCity - Council Meeting AGENDA CM 4 – ACTION PLANS 4A Actions Complete – For Noting Only There were no Actions Complete – For Noting Only. 4B Actions Awaiting Response from External Parties There are no Actions Awaiting Response from External Parties. 4C Actions in Progress Item Item No Action Required Responsible Action Taken Officer Defibrillators in NUB 1 Cr van de Ven requested a Group Leader Report to come the workplace FAC 17.03.14 report to come back to Human back to Council Council in relation to Resources. in relation to this Defibrillators AlburyCity to item. be proactive in promoting defibrillators in the workplace and raise this matter with the New South Wales Government. 4D Long Term Issues (more than three months) There are no Long Term Issues (more than three months). Agenda - AlburyCity Council Meeting – Monday 28 April 2014 Page 3 AlburyCity - Council Meeting AGENDA CM 5 – CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS 5A Minutes of the Council Meeting held on Monday 24 March 2014 at 6.00pm (DOC14/23082) Present Crs K Mack (Chairperson), D Betteridge, D Cameron, G Docksey, A Glachan, P Gould, R Jackson, D Thurley and H van de Ven. Apologies Nil. Staff General Manager, Director Community & Recreation, Director Engineering, Director Corporate Services, Director Economic Development & Tourism, Director Planning & Environment, Team Leader Governance, Media & Communications Officer, IT Officer and Governance Officer. The Agenda for this meeting and Minutes of Committees included therein form part of these Minutes. THE MEETING OPENED WITH THE PRAYER & ACKNOWLEDGMENT OF ORIGINAL CUSTODIANS OF OUR LAND Agenda - AlburyCity Council Meeting – Monday 28 April 2014 Page 4 AlburyCity - Council Meeting AGENDA CM 2 CONFLICT OF INTEREST DECLARATIONS RECEIVED BY THE CHAIR AND DISCLOSURE OF POLITICAL DONATIONS 2A Conflict of Interest Declarations There were no Conflict of Interest Declarations received by the Chairperson. 2B Disclosure of Political Donations The General Manager advised those present, of the legislative requirement for Disclosure of Political Donations: Advice to the Council Meeting The Environmental Planning and Assessment Act 1979, Section 147 requires a person submitting planning applications or submissions regarding a planning application, to disclose any reportable political donation and/or gifts to any local Councillor or employee of Council. Reportable political donations include those of, or above, $1,000. The Disclosure Statement forms are available on Council‟s website or from the Customer Service Centre and must be lodged in accordance with the Act. The forms are also available at the back of the Chamber during meetings. There were no Disclosure of Political Donations received by the Chairperson. 2C Recording of Meeting The Chairperson advised those present that the meeting is being recorded for administrative purposes. CM 3 APOLOGIES There were no Apologies. Agenda - AlburyCity Council Meeting – Monday 28 April 2014 Page 5 AlburyCity - Council Meeting AGENDA CM 4 ACTION PLANS 4A Actions Complete – For Noting Only 4B Actions Awaiting Response from External Parties 4C Actions in Progress 4D Long Term Issues (more than three months) Cr van de Ven Moved, Cr Jackson Seconded 22/2014 That the following Action Plans be received and noted: A. Actions Complete – For Noting Only, B. Actions Awaiting Response from External Parties, C. Actions in Progress, and D. Long Term Issues (more than three months). CARRIED CM 5 CONFIRMATION OF THE COUNCIL MINUTES 5A Minutes of the Council Meeting held on Monday 24 February 2014 at 6.00pm (DOC14/14457) Cr Docksey Moved, Cr Gould Seconded 23/2014 That the Minutes of the Council Meeting held on Monday 24 February 2014, at 6.00pm, be confirmed. CARRIED CM 6 REPORTS FROM COUNCIL COMMITTEES 6A Report from the Planning & Development Committee Meeting held on Monday 10 March 2014 at 6.00pm(DOC14/19321) Cr Betteridge Moved, Cr Docksey Seconded 24/2014 That the recommendations included in the report from the Planning & Development Committee Meeting held on Monday 10 March 2014, at 6.00pm, be adopted. CARRIED Agenda - AlburyCity Council Meeting – Monday 28 April 2014 Page 6 AlburyCity - Council Meeting AGENDA 6B Report from the Engineering & Works Committee