SWEETWATER AUTHORITY GOVERNING BOARD 505 GARRETT AVENUE TERESA "TERRY" THOMAS, CHAIR POST OFFICE BOX 2328 RON MORRISON, VICE CHAIR JOSIE CALDERON-SCOTT CHULA VISTA, CALIFORNIA 91912-2328 STEVE CASTANEDA (619) 420-1413 JOSEF. CERDA FAX (619) 425-7469 JOSE PRECIADO http://www.sweetwater.org JESS VANDEVENTER TISH BERGE GENERAL MANAGER JENNIFER H. SABINE ASSISTANT GENERAL MANAGER AGENDA Regular Meeting Governing Board of Sweetwater Authority Wednesday, October 24, 2018 - 3:30 p.m. • Call Meeting to Order and Roll Call • Pledge of Allegiance to the Flag Director Cerda • Opportunity for Public Comment Opportunity for members of the public to address the Board (Government Code Section 54954.6) • Chair's Presentation A. Introduction of New Employees B. Employee Service Awards C. Comments from the Public Regarding Agency Staff ACTION CALENDAR AGENDA The following items on the Action Agenda call for discussion and action by the Board. All items are placed on the Agenda so that the Board may discuss and take action on the item if the Board is so inclined, including items listed for information. 1. Old and Unfinished Business Consideration to Adopt Resolution 18-21 in Support of a Loop Trail at Sweetwater Reservoir 2. Items to be Added, Withdrawn, or Reordered on the Agenda 3. Approval of Minutes - Regular Meeting of October 10, 2018 Consent Calendar Items Items to be acted upon without discussion, unless a request is made by a member of the Board, the Staff, or the Public to discuss a particular item, including items listed for information. All consent calendar items are approved by a single motion. 4. Approval of Demands and Warrants A Public Water Agency Serving National City, Chula Vista and Surrounding Areas 1 SWEETWATER AUTHORITY GOVERNING BOARD AGENDA - Regular Meeting of October 24, 2018 - 3:30 p.m. Page 2 of 4 5. Announcement of Purchase of 10.5 Acres Along Sequan Truck Trail in the Loveland Watershed (Information Item) (Operations Committee Meeting of 10/17/18, Item 4. B.) Recommendation: No action is required by the Governing Board. 6. Quarterly Report of One-time Water Bill Adjustments for July through September 2018 (Information Item) (Finance and Personnel Committee Meeting of 10/17/18, Item 4. B.) Recommendation: No action is required by the Governing Board. 7. Consideration to Award a Contract for Preparation of Inundation Maps for Sweetwater and Loveland Dams (Finance and Personnel Committee Meeting of 10/17/18, Item 4. C.) Recommendation: Award a contract in an amount not to exceed $89,500 to GEi Consultants, Inc., Carlsbad, CA. Action and Discussion Items 8. Consideration to Reject a Nonresponsive Bid and Award a Contract for Construction of the O.D. Arnold Fire Flow Pump Station to sew Contracting Corporation, the Second Low Bidder (Operations Committee Meeting of 10/17/18, Item 4. A.) Recommendation: Defer to the Governing Board for decision pending additional information from staff and legal counsel. 9. Consideration to Accept the Fiscal Year 2017-18 Comprehensive Annual Financial Report (Finance and Personnel Committee Meeting of 10/17/18, Item 4. A.) Recommendation: Accept the report. 10. Approval of Directors' Attendance at Meetings and Future Agenda Items Per diem approval for Director Cerda to attend the San Diego County Water Authority Colorado River Aqueduct Tour- October 27-28, 2018 (Sponsored by the Metropolitan Water District of Southern California) REPORTS AND INFORMATIONAL ITEMS The following Agenda items are placed on the Agenda to allow the persons designated to provide information to the Board and the Public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified on the Agenda, but may not take any action other than to place the matter on a future Agenda. 11. Committee Minutes 12. September 2018 Financial Reports 13. Quarterly Report of Directors' Expenses - First Quarter FY 2018-19 14. Report of Sweetwater Authority Director to the Water Conservation Garden Authority 15. Management Report A. Report of Assistant General Manager • Quarterly Performance Measurement Report (July 1 - September 30, 2018) B. Report of General Manager 2 SWEETWATER AUTHORITY GOVERNING BOARD AGENDA - Regular Meeting of October 24, 2018 - 3:30 p.m. Page 3 of 4 16. Report of the South Bay Irrigation District Representative and the City of National City Representative to the San Diego County Water Authority Report by representatives for the purposes of briefing the Board on items of interest and importance that appear on the previous or future San Diego County Water Authority agendas and to receive direction from the Sweetwater Authority Governing Board in representing its interests at the San Diego County Water Authority. 17. Reports by Directors on Events Attended Reports and discussion relating to events attended by the Directors. A. Water Education Foundation Northern California Tour- October 10-12, 2018 (Note: Director Cerda provided a written report under tab 17) B. Council of Water Utilities Meeting - October 16, 2018 18. Directors' Comments Directors' comments are comments by Directors concerning Authority business that may be of interest to the Board. Directors' comments are placed on the Agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members. CLOSED SESSION At any time during the regular session, the Governing Board may adjourn to closed session to consider litigation, personnel matters, or to discuss with legal counsel matters within the attorney-client privilege. Government Code Section 54954.5. A. Conference with Labor Negotiator pursuant to Government Code Section 54957.6: Agency Negotiator: Tish Berge, General Manager Unrepresented Employees: Assistant General Manager Director of Administrative Services Director of Engineering Director of Distribution Director of Finance Director of Water Quality B. Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2): One potential case C. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9 (d)(1): United States, et al. ex rel John Hendrix v. J-M Manufacturing Company Inc., and Formosa Plastics Corporation, U.S.A., Case No. ED CV06-00055-GW 19. Adjournment This agenda was posted at least seventy-two (72) hours before the meeting in a location freely accessible to the Public on the exterior bulletin board at the main entrance to the Authority's office and it is also posted on the Authority's website at www.sweetwoter.org. No action may be taken on any item not appearing on the posted agenda, except as provided by California Government Code Section 54954.2. 3 SWEETWATER AUTHORITY GOVERNING BOARD AGENDA- Regular Meeting of October 24, 2018 - 3:30 p.m. Page 4 of 4 Any writings or documents provided to a majority of the members of the Sweetwater Authority Governing Board regarding any item on this agenda will be made available for public inspection at the Authority Administration Office, located at 505 Garrett Avenue, Chula Vista, CA 91910, during normal business hours. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Board Secretary at {619} 409-6703 at least forty-eight {48} hours before the meeting, if possible. To e-subscribe to receive meeting agendas and other pertinent information, please visit www.sweetwater.org. PUBLIC COMMENT PROCEDURES Members of the general public may address the Board regarding items not appearing on the posted agenda, which are within the subject matter jurisdiction of the Governing Board. Speakers are asked to state name, address, and topic, and to observe a time limit of three {3} minutes each. Public comment on a single topic is limited to twenty {20} minutes. Anyone desiring to address the Governing Board regarding an item listed on the agenda is asked to fill out a speaker's slip and present it to the Board Chair or the Secretary. Request to Speak forms are available at the Speaker's podium and at www.sweetwater.org/speakerform. 4 TO: Governing Board FROM: Tish Berge, General Manager DATE: October 19, 2018 SUBJECT: Comments from the Public Regarding Agency Staff and Agency Recognition in the Press SUMMARY The Authority has a long tradition of sharing comments from the public with the Governing Board. This allows the Board to monitor a primary goal area of the Authority: to provide high quality customer service. Employees strive to provide this high quality customer service by being understanding, supportive, and responsive to customers' needs. 1 The September 20 h issue of The Star News featured an article on one of National City's mayoral candidates, Mitch Beauchamp; on September 27, the Authority's Customer Service staff received a thank you note for good customer service; on October 9, the Authority received an email from the Chula Vista Elementary School District thanking Management and Public Affairs staff for hosting its "World of Work" event at the Perdue Plant and support and participation in the event; an article in the October 1ih issue of the Daily Press features Greg Snyder, the Authority's newly hired Director of Distribution; and lastly, Televisa filmed a news segment at the Perdue Plant featuring Authority staff, which will be presented to the Board at its October 24th meeting. While negative comments regarding customer service are rare, when they are received, they are handled by Management as personnel related issues. POLICY Strategic Plan Goal #4 Customer Service: Provide high quality customer service. CONCLUSION This is an information item only.