BOARD MEETING AGENDA SEPTEMBER 30, 2020 at 6:00 p.m. 1. CALL TO ORDER 2. ROLL CALL A. Roll Call - Page 4 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA Approve 5. APPROVAL OF JULY 23, 2020 MINUTES A. July 23, 2020 Special Board Meeting Minutes - Page 5 Approve 6. TRANSFORMING AND INSPIRING Information A. Fresno Street Saints Jones B. Recognition Video Hutchings 7. 2020 SIGNATORY RESOLUTION A. 2020 Signatory Resolution - Page 6 Reyes Approve 8. SOUL CONFLICT OF INTEREST A. SOUL Conflict of Interest Code - Page 8 Tutunjian Approve 9. HEAD START QUALITY IMPROVEMENT PLAN (QIP) A. Head Start Quality Improvement Plan (QIP) - Page 13 Rodriguez Approve 10. BOARD APPLICABILITY OF SUNSHINE LAWS A. Board Applicability of Sunshine Laws - Page 29 Hayes Information 11. LEGISLATIVE REPORT A. Legislative Report - Page 42 Jonasson Information 12. SUMMARY OF GRANT TRACKER A. Summary of Grant Tracker - Page 45 Jonasson Information 13. CHIEF EXECUTIVE OFFICER’S REPORT A. CEO Report - Page 47 Reyes Information Page 1 of 241 14. APPROVAL OF CONSENT AGENDA Any Commissioner may pull any Consent Item for discussion or separate vote A. Program Planning and Evaluation Committee Approve Items – August 11, 2020 1. June 18, 2020 Program Planning and Evaluation Committee Meeting Minutes - Page 51 2. Community Services/Energy Services: 2020 CARES Act Program Contract - Page 55 3. COVID-19 Equity Project Budget - Page 62 4. Project Dawn - Page 63 5. Food Services: FY 2020-21 Food Services Agreements - Page 64 6. Gun Violence Reduction Initiative Proposals - Page 66 7. FY 2021 Head Start/Early Head Start Refunding Grant Application Package - Page 68 8. Harvest Project COVID-19 Testing - Page 72 9. LCC: COVID-19 Emergency Food Distribution Partnership - Page 74 10. SOUL: 2020-2021 Consolidation Application - Page 75 B. Finance Committee Items – August 12, 2020 Approve 1. June 10, 2020 Finance Committee Meeting Minutes - Page 77 2. Financial Reports May and June 2020 - Page 81 3. WIC: Furniture Procurement - Page 91 C. Executive Committee Items – August 26, 2020 Approve 1. May 18, 2020 Executive Committee Meeting Minutes - Page 92 D. Program Planning and Evaluation Committee Approve Items – September 8, 2020 1. August 11, 2020 Program Planning and Evaluation Committee Meeting Minutes - Page 94 2. FY 2021 Head Start/Early Head Start Continuation/Refunding Grant Application Package - Page 98 3. Head Start: County-Wide Policy Council Bylaws Revisions - Page 105 4. SOUL: Dashboard Alternative School Status Renewal Application - Page 115 5. SOUL: Learning Continuity and Attendance Plan - Page 118 6. Merck for Mothers Safer Childbirth Cities Initiative - Page 136 7. Risk Assessment Report - Page 137 E. Finance Committee Items – September 9, 2020 Approve 1. August 12, 2020 Finance Committee Meeting Minutes - Page 143 2. Financial Reports July 2020 - Page 148 Page 2 of 241 3. Head Start Attestation Report - Page 153 F. Pension Committee Items – September 17, 2020 Approve 1. May 21, 2020 Pension Committee Meeting Minutes - Page 168 2. Trustee Appointment - Page 172 3. 2019 Retirement Plan Audits - Page 174 4. Plan Financials and Investment Report - Page 203 5. Investment Fund Change - Page 208 G. Human Resources Committee Items – Approve September 21, 2020 1. June 8, 2020 HR Committee Meeting Minutes - Page 212 2. 2021 Health Plan Rates - Page 215 15. ADVISORY BOARDS Accept A. June 17, 2020 Head Start County-Wide Policy Council Minutes - Page 219 B. June 18, 2020 Sanctuary Advisory Board Meeting Minutes - Page 225 C. August 12, 2020 SOUL Governing Council Meeting - Page 227 D. August 20, 2020 Local Conservation Corps Advisory Meeting Minutes - Page 230 E. September 8, 2020 SOUL Governing Council Meeting - Page 240 16. COMMISSIONERS’ COMMENT 17. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Board on items within jurisdiction but not on the agenda. Comments are limited to three minutes.) 18. CLOSED SESSION 19. ADJOURNMENT Page 3 of 241 BOARD OF COMMISSIONERS ROLL CALL 2020 Commissioner Term Target Area or 1/22 2/26 4/3 4/10 4/29 5/27 6/24 7/23 9/30 10/28 11/18 12/16 Expiration Appointing/Nominating Org. ARAMBULA, AMY Dec 2021 14th Senatorial District X X P P P P P P BAINES, OLIVER Dec 2020 16th Congressional District N/A O P P P P P O BROWN-JENKINS, ZINA Dec 2020 Head Start CWPC X X P P P O O P CID, AMPARO Dec 2020 31st Assembly District X X P P O P P P COUNTEE, JEROME Dec 2021 SCCCD P P P P P O O P DE JESUS PEREZ, FELIPE Dec 2021 Target Area A X O P P P P O O FRANKLIN, MISTY Dec 2020 Target Area F X O P P O O P P GARABEDIAN, CHARLES Dec 2021 Board of Supervisors X X P P P P P P HAYES, LINDA R. Dec 2020 Target Area H X X P P P O P P ISAAK, ANGIE Dec 2020 Juvenile Court X X P P P P P P JAIME-MILEHAM, LUPE Dec 2020 Fresno County Superintendent of Schools X X P P P P P P KEYES, RICHARD Dec 2021 Mayor’s Appointment X X P P P P P P LEON, REY Dec 2020 Target Area B X X P P P P P P MARTINEZ, DANIEL Dec 2021 Target Area D X O P P P P P P McALISTER, PASTOR BRUCE Dec 2020 West Fresno Faith Based-Organization P X O P P P P P McCOY, BARIGYE Dec 2020 Board of Supervisors X P O O P P O O NICHOLS, LISA Dec 2021 Target Area E X X P P P P P P PARRA, DANIEL T. Dec 2020 Target Area C X X P P P P P P REYES, ANDREA Dec 2020 Economic Development Corporation N/A N/A N/A N/A N/A P O O ROBLES, ITZI Dec 2021 SEFCEDA X O P P P P P P ROBLES, CATHERINE Dec 2021 Target Area G X X P P P P P P RODGERS, JIMI Dec 2021 Association of Black Social Workers X O P P P P P P VANG, MAIYER Dec 2021 Fresno Center for New Americans X O P P P P P O Present = X Phone = P Absent = O Vacant = V Excluded = N/A (ROLLCALL-2020) Page 4 of 241 Linda Hayes Board Chair Emilia Reyes Chief Executive Officer www.FresnoEOC.org SPECIAL BOARD OF COMMISSIONERS MEETING July 23, 2020 5:00 PM MINUTES 1. CALL TO ORDER Linda Hayes, Chair, called the meeting to order at 5:10P.M. 2. ROLL CALL Roll was called and a quorum was established. 3. APPROVAL OF AGENDA M/S/C – Keyes/Rodgers to approve the agenda as presented. All in favor. 4. APPROVAL OF June 24, 2020 MINUTES June 24, 2020 Board Meeting Minutes M/S/C – Robles/Parra to approve the meeting minutes with minor modifications. All in favor. 5. LEGAL SERVICES AGREEMENT Hayes, shared the agreement with Baker Manock & Jensen will be effective August 1, 2020 to provide legal services and represent Fresno EOC. M/S/C – Arambula/Parra to ratify the Legal Services Agreement. All in favor. 6. ADJOURNMENT M/S/C – Keyes/Leon to approve meeting adjourned at 5:26 P.M. All in favor. Respectfully submitted, Linda Hayes, Chair Page 5 of 241 Linda Hayes Board Chair Emilia Reyes Chief Executive Officer www.FresnoEOC.org BOARD OF COMMISSIONERS MEETING Date: September 30, 2020 Program: N/A Agenda Item #: 7 Director: N/A Subject: 2020 Signatory Resolution Officer: Emilia Reyes Recommended Action Staff recommends approval of the 2020 Signatory Authorization Resolution to include the agency’s new Chief Financial Officer, Jim Rodriguez. Background The agency has previously adopted a Signatory Resolution where it authorizes the Board of Commissioners the ability to designate in its behalf appropriate staff members to bind the agency. Effective June 8, 2020, Jim Rodriguez became the agency’s Chief Financial Officer after Salam Nalia’s retirement. Fiscal Impact With this recommendation, Rodriguez will be authorized to execute any and all contracts and transactions deemed appropriate to fulfill the program operations of the agency. Conclusion If the Board approves, Jim Rodriguez will be added to the Signatory Authorization resolution effective October 1, 2020. Page 6 of 241 Linda Hayes Board Chair Emilia Reyes Chief Executive Officer www.fresnoeoc.org AUTHORIZED SIGNATORY RESOLUTION WHEREAS, Fresno Economic Opportunities Commission is a private, nonprofit corporation, organized under Part 1, of Division 2, of Title 1, of the Corporations Code of the State of California, August 20, 1965; and WHEREAS, the Board of Commissioners of Fresno Economic Opportunities Commission is vested with the authority to execute any and all contracts and transactions it deems appropriate to the mission of the agency; and WHEREAS, the Board of Commissioners is authorized to designate in its behalf officers and agents duly entitiled to bind the corporation to any and all contracts and transactions; NOW, THEREFORE, BE IT RESOLVED THAT the Board of Commissioners of Fresno Economic Opportunities Commission on this, the 30th of September 2020, hereby authorizes the Chairperson, Vice-Chair of the Board, Secretary of the Board/Chief Executive Officer, Chief Financial Officer, Enterprise Officer and Financial Officer to sign all grants, contracts and amendments, program documentation, fiscal documents, including loans, reports, and all other required documents necessary in fulfilling the program operations of the agency. AUTHORIZED SIGNATURES: Linda Hayes, Board Chair Emilia Reyes, Board Secretary/Chief Executive Officer Maiyer Vang, Board Vice Chair Jim Rodriguez, Chief Financial Officer Michelle Tutunjian, Chief Operating Officer Approved at the meeting of the Board of Commissioners on September 30, 2020 and effective as of September 30, 2020.