Minutes of a regular public meeting of the East Orange Board of Education held on Tuesday, April 14, 2015 at 6:11 p.m. in the Conference Room A of the Administration Building, 199 Fourth Avenue, East Orange, New Jersey. I. CALL TO ORDER Mr. Bergson Leneus, President, read the following notice: Please take notice that this is a Regular Public Meeting of the East Orange Board of Education. The purpose of this meeting is for the Board of Education to take action on the resolutions as indicated on the agenda. Notice of this meeting has been posted and announced in accordance with the law. Said notice was published in the newspapers in July 2014 and a copy of this notice has also been filed with the Office of the City Clerk of East Orange. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Ms. Valerie Best – Absent (arrived later) Mr. Hillary Curry – Present Ms. Cameron B. Jones, Sr. – Absent Ms. Terry S. Tucker – Present Mr. Arthur Wright – Present Mr. Mustafa A. Brent – Absent (arrived later) Mr. Bergson Leneus – Present Also Present: Dr. Gloria C. Scott, Superintendent of Schools Mr. Victor R. Demming, Board Secretary/School Business Administrator Dr. Gayle Griffin, Assistant Superintendent of Curriculum Dr. Deborah Harvest, Assistant Superintendent of Operations Mr. Craig Smith, Acting Assistant Business Administrator Ms. Marissa McKenzie, Manager of Human Resource Services Ms. Avis Bishop-Thompson, General Counsel (DeCotis, Fitzpatrick, Cole) IV. BOARD OF EDUCATION A. APPROVAL OF MINUTES On a motion of Mr. Arthur Wright, duly seconded by Ms. Valerie Best, the members of the Board of Education voted to approve minutes of March 10 & March 30, 2015 board meetings. ROLL CALL: Ms. Valerie Best - Yes Ms. Hillary Curry - Yes Mr. Cameron B. Jones, Sr. - Absent Ms. Terry S. Tucker - Abstained Mr. Arthur Wright – Yes Mr. Mustafa A. Brent - Absent Mr. Bergson Leneus - Yes BE IT RESOLVED, the East Orange Board of Education approves the minutes of the following meetings: March , 2015 March 30, 2015 V. REPORT OF THE SUPERINTENDENT OF SCHOOLS A. PRESENTATION 1. Presentation of the the 2015 – 2016 East Orange School District Educational Services Professional of the Year Award - Dr. Deborah Harvest: Educational Services Professional of the Year School Mr. Richard Greene Benjamin Banneker Academy Ms. Victoria Gary Bowser School of Excellence Ms. Bridget Venable-Foreman Johnie L. Cochran, Jr. Academy Ms. Lita King-Anderson Mildred Barry Garvin School Ms. Renee Dreher Althea Gibson Academy Mrs. Janet Jacobs Langston Hughes School Ms. Sheila Oliver J. Garfield Jackson, Sr. Academy Ms. Bonnie Triolo Ecole Toussaint Louverture School Dr. Yvonne Cultess Gordon Parks Academy Ms. Melani Cruz Cicely L. Tyson Elementary School Mr. Walter Foote Wahlstrom Academy Mrs. Candi Roman Dionne Warwick Institute Ms. Daphnee Derivois John L. Costley, Sr., Middle School Ms. Roberta Leveson Sojourner Truth Middle School Page 1 of 40 East Orange, New Jersey April 14, 2015 V. REPORT OF THE SUPERINTENDENT OF SCHOOLS A. PRESENTATION 1. Presentation of the the 2015 – 2016 East Orange School District Educational Services Professional of the Year Award - Dr. Deborah Harvest: (cont’d) Educational Services Professional School of the Year Ms. Diahnne Evans Cicely L. Tyson Middle/High School Mr. Brian Tidwell Fresh Start Academy Middle School Ms. Brenda Porter East Orange STEM Academy High School Ms. Danielle Williams Benjamin Banneker Academy Ms. Gloria Gargiulo Bowser School of Excellence Ms. Jaclyn Malloy Johnie L. Cochran, Jr. Academy Ms. Tori Auerbach Mildred Barry Garvin School Ms. Crystal Featherstone Althea Gibson Academy Ms. Sharon Johnson Whitney Houston Academy Mrs. Annette Lewis Langston Hughes School Ms. Maureen Peer J. Garfield Jackson, Sr. Academy Ms. Shakeria Willis-Porter Ecole Toussaint Louverture School Ms. Shareefah Barber Gordon Parks Academy Ms. Maria Pula Cicely L. Tyson Elementary School Ms. Shantae Bolden Wahlstrom Academy Ms. Shahidah Mack Dionne Warwick Institute Ms. Tiffany Oglesby WE Academy Ms. Moira Weidenborner John L. Costley, Sr., Middle School Mr. Jonathan Creekmur Patrick F. Healy Middle School Mr. Bernard Agyei Sojourner Truth Middle School Mr. Jeffrey Kirschenbaum Cicely L. Tyson Middle/High School Ms. Sharisse Lighten Fresh Start Academy Middle School Ms. Anna Annunziata East Orange STEM Academy High School Mrs. Hallie Gamble Fresh Start Academy High School B. POLICY READING On a motion of Mr. Arthur Wright, duly seconded by Ms. Valerie Best, the members of the Board of Education voted to approve the following Policies for adoption. ROLL CALL: Ms. Valerie Best - Yes Ms. Hillary Curry - Yes Mr. Cameron B. Jones, Sr. - Absent Ms. Terry S. Tucker - Absent Mr. Arthur Wright – Yes Mr. Mustafa A. Brent - Absent Mr. Bergson Leneus - Yes 1. BE IT RESOLVED: that the East Orange Board of Education present as second reading the following policies. Policy No. Description New/Revised 2622 Student Assessments Revised Policy & Regulation 8601 Pupil Supervision After School Dismissal Revised Policy & Regulation Page 2 of 40 East Orange, New Jersey April 14, 2015 V. REPORT OF THE SUPERINTENDENT OF SCHOOLS B. POLICY READING On a motion of Mr. Arthur Wright, duly seconded by Ms. Valerie Best, the members of the Board of Education voted to approve the first reading of the following Policies. ROLL CALL: Ms. Valerie Best - Yes Ms. Hillary Curry - Yes Mr. Cameron B. Jones, Sr. - Absent Ms. Terry S. Tucker - Absent Mr. Arthur Wright – Yes Mr. Mustafa A. Brent - Absent Mr. Bergson Leneus - Yes 2. BE IT RESOLVED: that the East Orange Board of Education present as first reading the following policies. Policy No. Description New/Revised 0134 Board Self Evaluation Revised Bylaw 0152 Board Officers Revised Bylaw 2430 Extracurricular Activities Revised Regulations 3212 Attendance Revised Policy 3218 Substance Abuse Revised Policy & Regulation 4212 Attendance Revised Policy 4218 Substance Abuse Revised Policy & Regulation 4284 Arrest Notification by Support Staff Members New Policy 5200 Attendance Revised Policy & Regulation 5460 High School Graduation Revised Policy 5465 Early Graduation Revised Policy 6471 School District Travel & Procedures Revised Policy & Regulation 8630 Bus Driver/Bus Aide Responsibility Revised Policy 8630 Emergency School Bus Procedures Revised Regulation VI. COMMITTEE REPORTS AND COMMENTS FROM THE MEMBERS OF THE BOARD OF EDUCATION Mr. Arthur Wright – Policy Committee. Congratulated East Orange School District Educational Services Professional Honorees Ms. Hillary Curry – Curriculum Committee. Congratulated East Orange School District Educational Services Professional Honorees Ms. Valerie Best - Congratulated East Orange School District Educational Services Professional Honorees VII. COMMENTS AND PRESENTATIONS FROM THE PRESIDENT Mr. Bergson Leneus – Finance Committee. Congratulated East Orange School District Educational Services Professional Honorees VIII. COMMENTS FROM THE PUBLIC 1. Ms. Shamir Hobbs – Alumni of East Orange Campus High School Class of 2005 – 483 S. Center Street, Orange, NJ Would like to have fundraising scholarship for the Class of 2015. 2. Mr. Brian Rock – Teacher at EOCHS – Member of EOEA Not satisfied with the implementation of PARC testing. 3. Ms. Virginia Jeffries – Resident – 236 Brighton Avenue Appreciates Teachers; the calendar for the PARC Tesing is scant; Under News section on the website, there was nothing about the budget meeting; Questions from last month board meeting were not answered; There are items on the agenda for the 2015-16 SY but there’s no budget; When did the Board of School Estimate meet. Commented on the following agenda items: Page 24; Field Trip #35 – This is for the 2015-16 SY. Page 44; Professional Conference #25 – This is for the 2015-16 SY. The amount of spending for this items doesn’t follow board policy. Concerned about new policy for Bus Drivers’ Aides 4. Amanda – Founder and CEO of Interactive With, Inc. – 155 Palisade Avenue, Jersey City, NJ Introducing her company. Mobile communication between students and parents. Page 3 of 40 East Orange, New Jersey April 14, 2015 VIII. COMMENTS FROM THE PUBLIC IX. RETIRE TO EXECUTIVE SESSION Mr. Leneus read the following: Be it resolved that the Board of Education will immediately retire to executive session to review and discuss: 1. HIB Report 2. Human Resource Discussion as a Whole 3. Superintendent’s Update on Confidential Matters 4. Other Topics up for Discussion 5. Review of Caucus Minutes 6. Update from General Counsel 7. Update from Workers’ Compensation Counsel 8. Privileged Considerations from Board President Minutes of this meeting will be released when the matters discussed are no longer confidential. The Board will resume the business portion of the meeting at or about 9:00.m. On the motion of Ms. Valerie Best, duly seconded by Mr. Arthur Wright, the members of the Board voted to retire to Executive Session at 8:13 p.m. ROLL CALL: Ms. Valerie Best - Yes Ms. Hillary Curry - Yes Mr. Cameron B. Jones, Sr. - Absent Ms. Terry S. Tucker - Absent Mr. Arthur Wright – Yes Mr. Mustafa A. Brent - Absent Mr. Bergson Leneus – Yes The Members of the Board and Executive Staff resumed the Public Session at 11:08 p.m. ROLL CALL: Ms. Valerie Best – Present Mr. Hillary Curry – Present Ms. Cameron B. Jones, Sr. - Absent Mr. Terry S. Tucker - Absent Mr. Arthur Wright – Present Mr. Mustafa A. Brent – Absent Mr. Bergson Leneus – Present Also Present: Dr. Gloria C. Scott, Superintendent of Schools Mr. Victor R. Demming, Board Secretary/School Business Administrator Dr. Gayle Griffin, Assistant Superintendent of Curriculum Dr. Deborah Harvest, Assistant Superintendent of Operations Mr. Craig Smith, Acting Assistant Business Administrator Ms. Marissa McKenzie, Manager of Human Resource Services Ms. Avis Bishop-Thompson, General Counsel (DeCotis, Fitzpatrick, Cole) Page 4 of 40 East Orange, New Jersey April 14, 2015 XII. CONSIDERATION OF RESOLUTIONS A. SUPERINTENDENT OF SCHOOLS 1. EDUCATIONAL SUPPORT & STUDENT SERVICES On the motion of Ms. Valerie Best, duly seconded by Ms. Hillary Curry, the members of the Board voted to approve items “a-yy under Educational Support Services: ROLL CALL: Ms. Valerie Best - Yes Ms.