LIFE Project Number LIFE11 ENV/DK/889 Final Report Covering the project activities from 03/09/2012 to 1/10/2016 Reporting Date 23/12/2016 LIFE+ PROJECT NAME or Acronym Stream of Usserød – Joint Flood Solution Data Project Project location North Zealand Region, Denmark Project start date: 03-09-2012 Project end date: 01-10-2016 Total budget 2,530,689 € EC contribution: 931,276€ (%) of eligible costs 49.98 Data Beneficiary Name Beneficiary Fredensborg Municipality Contact person Mr. Claus Matzen Postal address Egevangen 3B, 2980 Kokkedal, Denmark Telephone +45 7256 5000 direct n°+45 7256 5939 Fax: E-mail [email protected] Project Website Usserød-aa.dk LIFE11 ENV/DK/899 Final Report Stream of Usseroed December 2016 1. List of contents 1. List of contents .......................................................................................................... 2 2. Executive summary .................................................................................................. 5 2.1 General progress and completion ............................................................... 6 2.1.1 Problems encountered during project execution .......................... 6 2.2 Final status for action B1: “Joint organisation and planning” ................... 6 2.3 Final status for Action B2: “Common climate adaptation toolkit” ............ 8 2.4 Final status for action B3: “Demonstration projects” ................................ 9 3. Introduction ............................................................................................................ 12 3.1 Environmental issue adressed .................................................................. 12 3.2 Hypothesis and objectives ........................................................................ 12 3.3 Description of solution ............................................................................. 13 3.4 Results and environmental benefits ......................................................... 13 4. Administrative part ................................................................................................ 15 4.1 Description of the management system ................................................... 15 4.1.1 Overview of project actions and tasks ........................................ 15 4.1.2 Project organization.................................................................... 16 4.1.3 Project management activities and processes ............................. 17 4.1.4 Partnership agreement status ..................................................... 19 4.1.5 Amendment to Grant Agreement ................................................. 19 4.2 Evaluation of the management system ..................................................... 19 5. Technical part ......................................................................................................... 21 5.1 Time schedule .......................................................................................... 21 5.2 Technical progress for action Action A1 – Preparatory actions .............. 22 5.2.1 Activities undertaken ................................................................... 22 5.2.2 Final status for Action A1 ........................................................... 25 5.2.3 Comments to course and activities .............................................. 26 5.3 Technical progress for Action B.1 – Organizational planning and actions27 5.3.1 Transition from previous stage ................................................... 27 5.3.2 Activities undertaken ................................................................... 27 5.3.3 Final status for Action B.1 .......................................................... 29 5.3.4 Description of course and activities for the action B1 ................ 32 5.3.5 Conclusions and lessons learned for the action B.1 ................... 45 File name: LIFE11_ENV-889_ Final_Report Page 2 of 104 LIFE11 ENV/DK/899 Final Report Stream of Usseroed December 2016 5.3.6 Joint inter-municipal organisation “after LIFE” ....................... 46 5.4 Technical progress for Action B2 – Common climate adaptation toolkit 47 5.4.1 Transition from previous stage ................................................... 47 5.4.2 Activities undertaken ................................................................... 47 5.4.3 Overall progress and status for Action B2 .................................. 48 5.4.4 Description of course and activities for the action B2 ................ 50 5.4.5 Implementation of the toolkit ...................................................... 54 5.4.6 Progress Action B.2 since the midterm report ............................ 54 5.5 Technical progress for action B3, Demonstration project ....................... 55 5.5.1 Transition from previous stage ................................................... 55 5.5.2 Activities undertaken ................................................................... 55 5.5.3 Overall progress and status for Action B3 .................................. 56 5.5.4 Description of course and activities for the action B3 ................ 58 5.5.5 Results achieved for action B.3 ................................................... 66 5.6 Technical Progress Action D.2 Networking ............................................ 67 5.6.1 Objective and target group for networking actions .................... 67 5.6.2 Activities undertaken ................................................................... 67 5.7 Technical progress for Action E.2: Networking with other projects ....... 69 5.7.1 Objectives for networking with other projects ............................ 69 5.7.2 Networking with other practitioners – Activities ........................ 69 5.7.3 Trans-national networking .......................................................... 70 5.8 Action E.4: Socioeconomic impact asessment......................................... 70 5.8.1 Objective and methodology for socioeconomic impact assessment70 5.8.2 Course of action for socio-economic impact assessment ............ 70 5.8.3 Results for socio-economic impact assessment ........................... 70 5.9 Dissemination actions .............................................................................. 71 5.9.1 Objectives for dissemination ....................................................... 71 5.9.2 Dissemination activities .............................................................. 71 5.10 Monitoring the impact of project actions (Action C) ............................... 78 5.10.1 Applicability of the proposal’s set of indicators ......................... 78 5.10.2 Alternative set of indicators ........................................................ 78 5.11 Evaluation of Project Implementation ..................................................... 80 5.11.1 Objective achievement and effectiveness .................................... 80 5.11.2 Comments to methodology and efficiency ................................... 83 5.11.3 Overall evaluation of impact of the project actions .................... 85 File name: LIFE11_ENV-889_ Final_Report Page 3 of 104 LIFE11 ENV/DK/899 Final Report Stream of Usseroed December 2016 5.12 Analysis of long-term benefits ................................................................. 86 5.12.1 Long term environmental benefits ............................................... 86 5.12.2 Long term benefits and sustainability ......................................... 87 5.12.3 Replicability and transferability etc. ........................................... 87 5.12.4 Best practice lessons ................................................................... 88 5.12.5 Innovation and demonstration value ........................................... 88 5.12.6 Long term indicators of the project success ................................ 88 6. Financial part.......................................................................................................... 89 6.1 Summary of costs incurred ...................................................................... 89 6.2 Accounting system ................................................................................... 90 6.2.1 Procedures for recording and approval of costs ........................ 90 6.2.2 LIFE references and traceability of invoices .............................. 90 6.2.3 Depreciation rules applied .......................................................... 91 6.2.4 Comments to financial statement forms ...................................... 91 6.3 Partnership arrangements ......................................................................... 91 6.4 Summary of costs per action .................................................................... 92 6.4.1 Costs incurred at completion ...................................................... 92 6.4.2 Comments to deviations from budget .......................................... 92 6.4.3 Explanations for changes to personnel daily rates ..................... 96 6.4.4 Comments to particular entries in the financial cost statement .. 99 6.5 Continued availability of co-financing .................................................. 101 7. List of Annexes ..................................................................................................... 102 File name: LIFE11_ENV-889_ Final_Report Page 4 of 104 LIFE11 ENV/DK/899 Final Report Stream of Usseroed December 2016 2. Executive summary This Midterm Report covers the project “Usserød Å – Joint flood solution”, colloqui- ally referred to as “the Usserød Å project” (in English: