Copyright This document is Copyright © 2020 by the LibreOffice Documentation Team. Contributors are listed below. You may distribute it and/or modify it under the terms of either the GNU General Public License (http://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (http://creativecommons.org/licenses/by/4.0/), version 4.0 or later. All trademarks within this guide belong to their legitimate owners. Contributors This book is adapted and updated from the LibreOffice 6.4 Calc Guide. To this edition Steve Fanning Gordon Bates Kees Kriek Annie Nguyen Felipe Viggiano Samantha Hamilton Olivier Hallot Jean Hollis Weber To previous editions John A Smith Jean Hollis Weber Martin J Fox Andrew Pitonyak Simon Brydon Gabriel Godoy Barbara Duprey Gabriel Godoy Peter Schofield John A Smith Christian Chenal Laurent Balland-Poirier Philippe Clément Pierre-Yves Samyn Shelagh Manton Peter Kupfer Andy Brown Stephen Buck Iain Roberts Hazel Russman Barbara M. Tobias Jared Kobos Martin Saffron Dave Barton Olivier Hallot Cathy Crumbley Kees Kriek Claire Wood Steve Fanning Zachary Parliman Gordon Bates Leo Moons Randolph Gamo Drew Jensen Feedback Please direct any comments or suggestions about this document to the Documentation Team’s mailing list: [email protected]. Note Everything you send to a mailing list, including your email address and any other personal information that is written in the message, is publicly archived and cannot be deleted. Publication date and software version Published November 2020. Based on LibreOffice 7.0. Documentation for LibreOffice is available at http://documentation.libreoffice.org/en/ Contents Copyright...................................................................................................................................2 Preface................................................................................................................................7 Who is this book for?.................................................................................................................8 What’s in this book?..................................................................................................................8 Where to get more help.............................................................................................................8 What you see may be different................................................................................................11 Using LibreOffice on macOS...................................................................................................11 What are all these things called?............................................................................................12 Frequently asked questions....................................................................................................13 What’s new in LibreOffice Calc 7.0?........................................................................................14 Chapter 1 Introduction....................................................................................................15 What is Calc?..........................................................................................................................16 Spreadsheets, sheets, and cells.............................................................................................16 Calc main window...................................................................................................................16 Creating, opening, and saving spreadsheets..........................................................................23 Password protection................................................................................................................27 Navigating within spreadsheets...............................................................................................27 Selecting items in a spreadsheet............................................................................................31 Working with columns and rows..............................................................................................33 Working with sheets................................................................................................................35 Viewing Calc...........................................................................................................................37 Using the Navigator.................................................................................................................39 Using document properties.....................................................................................................41 Regular expressions...............................................................................................................43 Chapter 2 Entering, Editing, and Formatting Data.......................................................48 Introduction.............................................................................................................................49 Entering data...........................................................................................................................49 Speeding up data entry...........................................................................................................54 Merging and splitting cells.......................................................................................................58 Sharing content between sheets.............................................................................................58 Validating cell contents............................................................................................................59 Editing data.............................................................................................................................63 Formatting data.......................................................................................................................68 AutoFormat of cells and sheets...............................................................................................75 Using themes..........................................................................................................................76 Value highlighting....................................................................................................................76 Using conditional formatting....................................................................................................77 Hiding and showing data.........................................................................................................83 Sorting records........................................................................................................................91 Find and replace.....................................................................................................................94 Chapter 3 Creating Charts and Graphs.........................................................................99 Introduction...........................................................................................................................100 LibreOffice Calc 7.0 Guide | 3 Chart Wizard.........................................................................................................................100 Using the Sidebar to change chart settings...........................................................................107 Modifying charts....................................................................................................................109 Selecting and moving chart elements....................................................................................113 Changing chart type..............................................................................................................114 Titles, subtitles, and axis names............................................................................................114 Legends................................................................................................................................116 Formatting chart backgrounds...............................................................................................118 Data range and series...........................................................................................................119 Axes......................................................................................................................................126 Data labels............................................................................................................................134 Grids.....................................................................................................................................139 3D charts...............................................................................................................................140 Trend and mean value lines..................................................................................................144 Error bars..............................................................................................................................150 Adding drawing objects to charts..........................................................................................153 Resizing, moving, and positioning charts..............................................................................154 Selecting multiple charts.......................................................................................................158