Civic Centre, 10 Watson Terrace Mount Gambier SA 5290 PO Box 56 Mount Gambier SA 5290 Telephone 08 87212555 Facsimile 08 87249791 [email protected] mountgambier.sa.gov.au 8 March 2019 MAYOR COUNCILLORS CITY OF MOUNT GAMBIER NOTICE is given that the Strategic Standing Committee will meet in the following Meeting Room on the day, date and time as follows: Strategic Standing Committee (Committee Room - Level 4): Tuesday, 12 March 2019 at 5:30 p.m. An agenda for the meeting is enclosed. Judy NAGY ACTING CHIEF EXECUTIVE OFFICER AF17/228 AGENDA INDEX 1. APOLOGY(IES) ..................................................................................................................... 1 2. CONFIRMATION OF STRATEGIC STANDING COMMITTEE MINUTES ............................. 1 3. QUESTIONS.......................................................................................................................... 1 3.1. With Notice ................................................................................................................. 1 3.2. Without Notice ............................................................................................................ 1 4. DEPUTATIONS ..................................................................................................................... 1 5. STRATEGIC STANDING COMMITTEE REPORTS .............................................................. 2 5.1. Review of Policy F140 - Flag Protocol - Report No. AR19/9039 ................................. 3 5.2. Review of Council Policy C305 – Caretaker Policy - Report No. AR19/8184 .............. 6 5.3. Review of Council Policy M240 – Members Access to Information – Report No. AR19/8582 ............................................................................................................... 10 5.4. Review of Council Policy M405 – Members Allowances and Benefits – Report No. AR19/8664 ............................................................................................................... 14 5.5. Expressions of Interest for 9 Penola Road – Report No. AR19/9028 ........................ 18 5.6. Requests for Service and Complaints – Report No. AR19/9503 ............................... 21 5.7. Policy Review – C200 – Request for Service and Complaint Policy - Report No. AR19/9529 ............................................................................................................... 25 5.8. Lady Nelson Precinct Mobile Unit - Report No. AR19/4250 ...................................... 27 5.9. Policy Review – O110 – Order Making Report No. AR19/4182 ................................ 30 5.10. Non-Community Land and Buildings- Report No. AR19/9385 ................................... 35 5.11. Long Term Financial Plan 2018/2019 to 2027/2028 - Report No. AR19/9637 ........... 38 5.12. Infrastructure Asset Management Plan 2019/2020 to 2028/2029 and Asset Management Policy .................................................................................................. 44 6. MOTION(S) - With Notice ................................................................................................... 50 7. URGENT MOTION(S) - Without Notice .............................................................................. 50 8. REPORT ATTACHMENTS .................................................................................................. 51 AGENDA OF ORDINARY STRATEGIC STANDING COMMITTEE MEETING Meeting to be held in the Committee Room, Civic Centre, 10 Watson Terrace, Mount Gambier on Tuesday, 12 March 2019 at 5:30 p.m. PRESENT Mayor Lynette Martin OAM Cr Frank Morello (Presiding Member) Cr Max Bruins Cr Ben Hood Cr Sonya Mezinec COUNCIL OFFICERS Chief Executive Officer - Mr G Maxwell General Manager Community Wellbeing - Ms B Cernovskis General Manager Council Business Services - Mrs P Lee General Manager City Growth - Dr J Nagy General Manager City Infrastructure - Mr N Serle Manager Executive Administration - Mr M McCarthy Administration Officer - Mrs F McGregor WE ACKNOWLEDGE THE BOANDIK PEOPLES AS THE TRADITIONAL CUSTODIANS OF THE LAND WHERE WE MEET TODAY. WE RESPECT THEIR SPIRITUAL RELATIONSHIP WITH THE LAND AND RECOGNISE THE DEEP FEELINGS OF ATTACHMENT OUR INDIGENOUS PEOPLES HAVE WITH THIS LAND. 1. APOLOGY(IES) Apology(ies) received from Cr That the apology from Cr be received. Moved: Seconded: 2. CONFIRMATION OF STRATEGIC STANDING COMMITTEE MINUTES Meeting held on 11 February 2019 That the minutes of the Strategic Standing Committee meeting held on 11 February 2019 as attached be confirmed. Moved: Seconded: 3. QUESTIONS 3.1. With Notice Nil submitted. 3.2. Without Notice 4. DEPUTATIONS Nil Page 1 of 53 Strategic Standing Committee Agenda - 12 March 2019 5. STRATEGIC STANDING COMMITTEE REPORTS Strategic Standing Committee Reports commence on the following page. Page 2 of 53 Strategic Standing Committee Agenda - 12 March 2019 5.1. Review of Policy F140 - Flag Protocol - Report No. AR19/9039 COMMITTEE Strategic Standing Committee MEETING DATE: 12 March 2019 REPORT NO. AR19/9039 RM8 REFERENCE AF18/56 AUTHOR Michael McCarthy SUMMARY This report presents Council Policy F140 - Flag Protocol for periodic review COMMUNITY PLAN Goal 1: Our People REFERENCE Goal 2: Our Location Goal 3: Our Diverse Economy Goal 4: Our Climate, Natural Resources, Arts, Culture and Heritage REPORT RECOMMENDATION (a) That Strategic Standing Committee Report No. AR19/9039 titled ‘Review of Policy F140 – Flag Protocol’ as presented to the Strategic Standing Committee on 12 March 2019 be noted. (b) That Council Policy F140 – Flag Protocol be readopted as attached to Report AR19/9039. (c) That the procedure of presenting flag flying requests to Council for resolution be continued in accordance with the guidelines in Strategic Standing Committee Report No. AR19/9039. (d) That a calendar of special days resolved by Council for periodical (i.e. annual) flying of flags (other than the Australian National Flag) be maintained, including the following special days: i. 13 February – Anniversary of the Apology to Members of the Stolen Generation (Australian National Flag, Australian Aboriginal Flag, Torrens Strait Islander Flag) ii. 17 May - International Day Against Homophobia and Transphobia (Rainbow Flag) iii. 27 May – 2 June (check dates each year) – National Reconciliation Week (Aboriginal Flag, Torrens Strait Islander Flag) iv. 2-9 July (Check dates each year) – NAIDOC Week (Aboriginal & Torrens Strait Islander Flags) v. 24 October – United Nations Day (United Nations Flag) vi. 11-26 November (check dates each year) – Feast Festival (Rainbow Flag) vii. 29 November – 3 December – Spirit of Eureka (Eureka Flag). Moved: Seconded: Page 3 of 53 Strategic Standing Committee Agenda - 12 March 2019 Review of Policy F140 – Flag Protocol Report No. - AR19/9039 Background The flying of flags forms part of Council’s governance purpose and represents the civic and national pride of the community. The flying of the Australian National Flag and other flags with the Australian National Flag, is undertaken in accordance with protocols for the appropriate use and the flying of the (Australian National) flag published by the Department of the Prime Minister and Cabinet, by instruction received from the State and/or Commonwealth or otherwise as determined by resolution of Council and in accordance with the abovementioned protocols. Council Policy F140 – Flag Protocol provides guidelines and locations for the flying of flags at designated locations around the City. Discussion In accordance with the Department of Prime Minister and Cabinet protocols Council flies under the following main categories: • Permanent flags flown at designated locations (business days and other designated days) o (Australian) National Flag o South Australian State Flag o Council’s Coat of Arms (Council Flag) o Aboriginal Flag o Torres Strait Islander Flag • Memorial flags flown on Anzac Day and Remembrance Day • Other flags flown in accordance with instructions received from the State and/or Commonwealth, or to give effect to a specific resolution of Council. Policy F140 also contains an extract from the abovementioned protocols listing dates for the flying of the Australian National Flag and other identified flags. This list should be considered a guide and is subject to alteration/addition in accordance with State/Commonwealth instructions. Council has previously resolved to fly other flags annually on the following days: • 17 May - International Day Against Homophobia and Transphobia (Rainbow Flag) • 24 October – United Nations Day (United Nations Flag) • 11-26 November (check dates each year) – Feast Festival (Rainbow Flag) • 29 November – 3 December – Spirit of Eureka (Eureka Flag). The following guidelines have been previously adopted for determining any future special days on which other flags are to be flown in accordance with a resolution of Council: That a recommendation be presented to Council: • Specifying the flag that is proposed to be flown; and • The day(s)/date(s) that the flag is proposed to be flown, including whether it is to be flown as a ‘once off’ or with some frequency (e.g. annually). • That is sufficiently in advance of the proposed days/dates to enable the relevant flag to be purchased/delivered (if/as necessary). • That considers whether the relevant body (i.e. whose flag is being flown) has supported the flying of their flag by Council in the proposed circumstances. Page 4 of 53 Strategic Standing Committee Agenda – 12 March 2019 Review of Policy F140 – Flag Protocol