SAFETY AND LIAISON SAFETY ANNUAL REPORT VOTE 15 2019 / 20 VOTE ANNUAL REPORT ANNUAL REPORT VOTE 15 CONTACT INFORMATION 2019/20 PHYSICAL ADDRESS: Arches Building 7 Taylor Street King William’s Town 5601 POSTAL ADDRESS: Private Bag X 0057 Bhisho 5605 TELEPHONE NUMBER/S: 043˜605 6241 FAX NUMBER: 043˜635 6230 EMAIL ADDRESS: [email protected] [email protected] PR44/2020 WEBSITE ADDRESS: www.ecprov.gov.za ISBN:˜ 978-0-621-48186-0 gemprint 043 722 0755 (62213) ANNUAL REPORT FOR PERIOD 2019/2020 ANNUAL REPORT FOR PERIOD 2019/2020 ANNUAL REPORT VOTE NO. 15 2019/2020 FINANCIAL YEAR 1 ANNUAL REPORT FOR PERIOD 2019/2020 ANNUAL REPORT FOR PERIOD 2019/2020 PR 44/2020 ISBN: 978-0-621-48186-0 Title of Publications: Eastern Cape Department of Safety and Liaison Annual Report 2019/2020 2 3 ANNUAL REPORT FOR PERIOD 2019/2020 ANNUAL REPORT FOR PERIOD 2019/2020 Table of Contents PART A: GENERAL INFORMATION .............................................................................................................................5 1. DEPARTMENT GENERAL INFORMATION ...............................................................................................................7 2. ACRONYMS ..............................................................................................................................................................8 3. FOREWORD BY THE MEC .....................................................................................................................................10 4. REPORT OF THE ACCOUNTING OFFICER ............................................................................................................14 5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT ..........19 6. STRATEGIC OVERVIEW .........................................................................................................................................20 6.1. VISION .....................................................................................................................................................................20 6.2. MISSION .................................................................................................................................................................20 6.3. VALUES ...................................................................................................................................................................20 7. LEGISLATIVE AND OTHER MANDATES ................................................................................................................21 8. ORGANISATIONAL STRUCTURE ...........................................................................................................................24 9. ENTITIES REPORTING TO THE MEC .....................................................................................................................24 PART B: PERFORMANCE INFORMATION ..................................................................................................................27 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES ......................................................................27 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE ...............................................................................................27 2.1. SERVICE DELIVERY ENVIRONMENT .....................................................................................................................27 2.2. SERVICE DELIVERY IMPROVEMENT PLAN ..........................................................................................................32 2.3. ORGANISATIONAL ENVIRONMENT.......................................................................................................................33 2.4. KEY POLICY DEVELOPMENTS AND LEGISLATIVE CHANGES ............................................................................34 3. STRATEGIC OUTCOME ORIENTED GOALS ..........................................................................................................35 4. PERFORMANCE INFORMATION BY PROGRAMME .............................................................................................35 4.1. PROGRAMME 2: PROVINCIAL SECRETARIAT FOR POLICE SERVICE ................................................................41 5. TRANSFER PAYMENTS..........................................................................................................................................50 5.1. TRANSFER PAYMENTS TO PUBLIC ENTITIES .....................................................................................................50 5.2. TRANSFER PAYMENTS TO ALL ORGANISATIONS OTHER THAN PUBLIC ENTITIES ........................................50 6. CONDITIONAL GRANTS .........................................................................................................................................50 6.1. CONDITIONAL GRANTS AND EARMARKED FUNDS PAID ...................................................................................50 7. DONOR FUNDS ......................................................................................................................................................51 7.1. DONOR FUNDS RECEIVED ....................................................................................................................................51 8. CAPITAL INVESTMENT ..........................................................................................................................................51 8.1. CAPITAL INVESTMENT, MAINTENANCE AND ASSET MANAGEMENT PLAN ......................................................51 PART C: GOVERNANCE ............................................................................................................................................55 1. INTRODUCTION .....................................................................................................................................................55 2. RISK MANAGEMENT ..............................................................................................................................................55 3. FRAUD AND CORRUPTION ...................................................................................................................................55 4. MINIMISING CONFLICT OF INTEREST ..................................................................................................................55 5. CODE OF CONDUCT ..............................................................................................................................................56 6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES ...............................................................................................56 3 ANNUAL REPORT FOR PERIOD 2019/2020 ANNUAL REPORT FOR PERIOD 2019/2020 7. PORTFOLIO COMMITTEES ....................................................................................................................................56 8. SCOPA RESOLUTIONS ..........................................................................................................................................57 9. PRIOR MODIFICATIONS TO AUDIT REPORTS ......................................................................................................57 10. INTERNAL CONTROL UNIT ....................................................................................................................................57 11. INTERNAL AUDIT AND AUDIT COMMITTEES .......................................................................................................57 12. AUDIT COMMITTEE REPORT .................................................................................................................................59 13. B-BBEE COMPLIANCE PERFORMANCE INFORMATION .....................................................................................63 PART D: HUMAN RESOURCE MANAGEMENT ...........................................................................................................66 1. INTRODUCTION .....................................................................................................................................................67 2. OVERVIEW OF HUMAN RESOURCES ...................................................................................................................68 3. HUMAN RESOURCES OVERSIGHT STATISTICS ..................................................................................................68 3.1. PERSONNEL RELATED EXPENDITURE .................................................................................................................69 3.2. EMPLOYMENT AND VACANCIES ..........................................................................................................................69 3.3. FILLING OF SMS POSTS ........................................................................................................................................70 3.4. JOB EVALUATION ..................................................................................................................................................72 3.5. EMPLOYMENT CHANGES .....................................................................................................................................73 3.6. EMPLOYMENT EQUITY ..........................................................................................................................................75 3.7. SIGNING OF PERFORMANCE AGREEMENTS BY SMS MEMBERS .....................................................................78