TDOT Tennessee Department of Transportation 2018 Federal Title VI Implementation Plan John Schroer Deborah Luter Commissioner of Transportation Director, Civil Rights Division Contents 1. Policy Statement ............................................................................................................................. 1 2. Standard DOT Assurances ............................................................................................................. 2 3. Organization & Staffing ................................................................................................................ 12 4. Program Area Review Procedures .............................................................................................. 15 A. Planning .................................................................................................................................. 15 B. Research ................................................................................................................................. 17 C. Environmental ....................................................................................................................... 17 D. Right-of-Way .......................................................................................................................... 18 E. Construction ........................................................................................................................... 19 F. Design (Roadway) .................................................................................................................. 19 5. Special Emphasis Program Areas ................................................................................................ 21 6. Subrecipient Review Procedures ................................................................................................ 22 7. Data Collection and Analysis ....................................................................................................... 41 8. Title VI Training Plan ................................................................................................................... 53 9. Complaint Procedures ................................................................................................................. 55 10. Dissemination of Title VI Information ........................................................................................ 61 11. Limited English Proficiency (LEP) .............................................................................................. 88 12. Environmental Justice ................................................................................................................ 121 13. Review of STA Directives ......................................................................................................... 131 14. Compliance and Enforcement Procedures ............................................................................. 132 Tennessee Department of Transportation 2018 Title VI Implementation Plan i Table of Figures Figure 1: TDOT Non Discrimination Police .............................................................................................................. 1 Figure 2: TDOT Organizational Chart ...................................................................................................................... 12 Figure 3: TDOT Civil Rights Office Organizational Chart .................................................................................. 12 Figure 4: Title VI Program Assessment Compliance Review Checklist ...................................................... 39 Figure 5: Workforce Analysis By Ethnic Group .................................................................................................... 46 Figure 6: Workforce Analysis Of Female Ethnicity ............................................................................................. 46 Figure 7: Workforce Analysis Of Male Ethnicity .................................................................................................. 46 Figure 8: Workforce Analysis By Gender Type ..................................................................................................... 47 Figure 9: TDOT Complaint Procedures .................................................................................................................... 57 Figure 10: TDOT Complaint Form ................................................................................................................................. 58 Figure 11: TDOT Appeals Process ................................................................................................................................. 60 Figure 12: TDOT Website Customer Service Surveys ........................................................................................... 62 Figure 13: Sample TDOT Website Public Meeting Notices ................................................................................. 63 Figure 14: Sample Public Meeting Notice .................................................................................................................. 64 Figure 15: Sample Request For Letters Of Interest ............................................................................................... 67 Figure 16: Sample List Of Advertisment..................................................................................................................... 67 Figure 17: Website Publicising Bid Opportunities ................................................................................................. 67 Figure 18: Title VI Program Website ........................................................................................................................... 68 Figure 19: TDOT's Website .............................................................................................................................................. 68 Figure 20: Social Media Page ........................................................................................................................................... 69 Figure 21: TDOT Website Local Program Grant Information .......................................................................... 69 Figure 22: TDOT Website Multimodal Grant Information .................................................................................. 70 Figure 23: Sample Public Meeting Notice .................................................................................................................. 74 Figure 24: Avaza "I Speak" Poster .............................................................................................................................. 114 Figure 25: TDOT LEP Limited Quarterly Reporting Form ............................................................................... 115 Tennessee Department of Transportation 2018 Title VI Implementation Plan ii Figure 26: LEP Annual Reporting Form ................................................................................................................. 116 Figure 27: TDOT Spanish Title Vi Brochure ........................................................................................................... 117 Figure 28: Intranet Translation Assistance Resource ....................................................................................... 118 Figure 29: Location Of Translation Assistance ..................................................................................................... 119 Figure 30: Title VI Environmental Justice Checklist ........................................................................................... 123 Table of Tables Table 1: 2016 - 2017 Compliance Reviews ........................................................................................................... 24 Table 2: Workforce Analysisby Employment Type And Ethnicity .............................................................. 47 Table 3: TDOT 2017 Title VI Complaint Log ........................................................................................................ 48 Table 4: Fy 2016 Row Relocation Report ............................................................................................................. 49 Table 5: Fy 2015 Row Relocation Report .............................................................................................................. 51 Table 6: Table Of Title VI Trainings ......................................................................................................................... 54 Table 7: Proposed Future Title VI Training Dates ............................................................................................. 54 Table 8: TDOT 2017 Complaint Log ........................................................................................................................ 59 Table 9: DBE Advisory Committee ........................................................................................................................... 76 Table 10: Tennessee Aeronautics Commission ..................................................................................................... 76 Table 11: Production Evaluation Committee ......................................................................................................... 77 Table 12: Statewide Freight Advisory Committee................................................................................................ 77 Table 13: Title VI Liaison Committee ........................................................................................................................