Meeting Dates 2021 Meeting Dates January 15th March 12th May 21st June 25th * September 17th November 19th *All meeting dates fall on the 3rd Friday of the corresponding month with the exception of March 12th and June 25th. Meeting Packet 2915 N. Classen Boulevard, Suite 300 Oklahoma City, OK 73106 Tel: (405) 606-4900 • Fax: (405) 524-0417 Toll Free 1-866-335-9288 REGULAR MEETING This public meeting is being held consistent with the amendments to the Open Meeting Act, 25 O.S. § 301 et seq., signed into law by Gov. Stitt on February 10, 2021. See SB 1031, 202 O.S.L 3, § 3. GoTo Meeting Link: https://www.gotomeet.me/AJett/occy-commission-meeting-4 Dial in by phone: (872) 240-3311 passcode: 915-661-093 CAMERON BUILDING 2915 N. CLASSEN, SUITE 300 OKLAHOMA CITY, OKLAHOMA In order to comply with the amended Open Meeting Act and promote the health of the general citizens, all interested parties are encouraged to attend the meeting via the GoTo virtual platform. The following Commissioners will be attending via the GoTo virtual platform: Secretary Justin Brown, Commissioner Ginarie Harrington, Interim Commissioner Lance Frye, Commissioner Jackie Aaron, Director Melinda Fruendt, Superintendent Joy Hofmeister, Interim Director Rachel Holt, Dr. Kalie Kerth, Commissioner Lindsay Laird, District Attorney Angela Marsee, Commissioner Brenda Myers, Commissioner Brad Wilson, Commissioner Jonathan Hall, Commissioner John Schneider, Judge Mike Warren, Interim Commissioner Carrie Slatton-Hodges, and Secretary Kevin Corbett The following OCCY staff may/will be attending via GoTo virtual platform: Annette Wisk Jacobi, Mark James, Jennifer Hardin, Jimmy Widdifield Jr., Tina Pendergraft, Harold Jergenson, Robert Agnew, Lisa Rhoades, Keith Pirtle, Megan Lisenbee, Ellen Lohrenz, Elizabeth Kaup, Christina Whatley, Matt Spruill, Brooke Laws, Tameron Session, Penny Hill- Malone, Raegan Qualls, Cherra Taylor, Dawn Bender, Adrienne Elder, Katharine Carson, Daniele Dill, and Joseph McGrath The following individuals will be attending via GoTo virtual platform: Amanda Everett, Office of the Attorney General; Brandy Bahm, Office of Management and Enterprise Services; Meryl Levine, Children’s Trust Fund Alliance, Michael Huesca, Paternal Opportunities Programs and Services; Betty Hawkins, Children’s Trust Fund Alliance; and all who sign up for public comment. Loss of connectivity: If connection is lost at any time during this meeting, the meeting will be stopped and reconvened once connection is reestablished. If connection cannot be restored after thirty (30) minutes, the meeting will be stopped and a special meeting will be scheduled. Public Comment: Please sign up to speak by contacting Amanda Jett, OCCY Executive Assistant, no later than 8:00 p.m. on Thursday, March 11, 2021 (405-249-8892) or [email protected]). Please provide your name (and spelling of your name if attending virtually by telephone call), the organization you represent if applicable, and the subject matter of your remarks. Public comments will be limited to three minutes per person. Should you wish to provide documents to the Commissioners, please send them to [email protected]. Meeting Etiquette: To provide the best connectivity for all virtual attendees, we ask that only the commissioners use the video option when attending the meeting. The only exception will be when an attendee is making a public comment. All other attendees should join the meeting by audio connection only. Thank you for your cooperation. www.ok.gov/occy Commission Meeting Agenda MARCH 12, 2021 9:00 a.m. AGENDA I. Call to Order and Determination of Quorum Chairperson Lindsay Laird II. Welcome and Introductions Chairperson Lindsay Laird • Introduction of Commissioners Ginarie Harrington and Brad Wilson • Introduction of all Commissioners • Introduction of all OCCY Staff • Introduction of all guests III. Public Comments Public Guests • The list of speakers closes March 11, 2021 at 8:00pm and will be provided to the Chairperson prior to the meeting IV. Review and Approval of the Minutes from the December 11, 2020 Chairperson Lindsay Laird Special Commission Meeting Discussion and possible action V. Presentation and Approval of the Finance Report Ms. Brandy Bahm, • An update regarding the OCCY Budget, Expenses, and Financial Manager, Office Balances of Management and Discussion and possible action Enterprise Services VI. Election of Officers Chairperson Lindsay Laird • Vice-Chair • Secretary Discussion and possible action Di VII. Commission Sub-Committee Structure and Meeting Dates Chairperson Lindsay Laird • Personnel • Finance • Legislative • Planning and Coordination Discussion and possible action VIII. Presentation: OCCY Parent Partnership Board Adrienne Elder, OCCY • Overview and update regarding this statutorily created board Project Coordinator; Meryl Levine, Children’s Trust Fund Alliance; Michael Huesca, Paternal Opportunities Programs and Services; Betty Hawkins, Children’s Trust Fund Alliance IX. Legislative Update Jennifer Hardin, OCCY See Attached Report Legislative Liaison Discussion and possible action Page | 2 Commission Meeting Agenda X. OCCY Infrastructure Work Director Annette Wisk • Mission and Vision Statements Jacobi • Logic Models • Database Development • Oklahoma Employee Engagement Survey Discussion XI. Directors Report Director Annette Wisk See Attached Report Jacobi Discussion XII. New Business Chairperson Lindsay Laird Discussion and possible action XIII. Commissioner Announcements (Report only – no discussion) Commissioners XIV. Chairperson Remarks Chairperson Lindsay Laird XV. Adjournment Chairperson Lindsay Laird NEXT MEETING: FRIDAY, May 21, 2021 at 9:00 a.m. Note: The Board may vote to table an agenda item or change the sequence of the agenda. Page | 3 2915 N. Classen Blvd. Ste. 300 Oklahoma City, OK 73106 Tel: (405) 606-4900•Fax: (405) 524-0417 Toll Free 1-866-335-9288 COMMISSION MEETING MINUTES Regular Meeting December 11, 2020 9:00 a.m. Commissioners present: Justin Brown, Jason Charles, Melinda Fruendt, Rachel Holt, Kalie Kerth, Lindsay Laird, Javier Ramirez, Kevin Corbett John Schneider, and Jackie Aaron. Commissioners present virtually: Angela Marsee, Mike Warren, Jonathan Hall, and Brenda Myers. Guests present: Latisha Edwards, Amanda Everett, Joe Dorman, and Brandy Bahm. Staff present: Annette Wisk Jacobi, Mark James, Amanda Jett, Cherra Taylor, Rob Agnew, Lisa Rhoades, Elizabeth Kaup, Matthew Spruill, Tina Pendergraft, Keith Pirtle, Adrienne Elders, Jennifer Hardin, and Danielle Dill Call to Order and Determination of Quorum – Chairman Jason Charles Chairman Charles called the meeting to order at 9:12 a.m. Welcome and Introductions – Chairman Jason Charles Chairman Charles welcomed everyone to the meeting. Chairman Charles welcomed new Commissioners Jonathan Hall and Jackie Aaron. Review and Approval of the Minutes from the September 18, 2020, Commission Meeting – Chairman Jason Charles Commissioner Charles asked the Commission to review the minutes and called for a motion. Director Holt stated there were grammatical errors on page one introducing Assistant Attorney General Amanda Everett to the Commission and page three under director’s report that needed correction. Commissioner Fruendt moved to approve the minutes with the corrections. District Attorney Marsee seconded the motion. All members present voted in the affirmative except Commissioner Aaron, Commissioner Hall, and Judge Warren abstained. Public Comments No public comment was given. Finance Report – Discussion and Possible Action – Latisha Edwards • An update regarding the OCCY Budget, Expenses, and Balances www.oklahoma.gov/occy Commission Meeting Minutes – December 11, 2020 Ms. Edwards provided an overview of the financial report through November 30, 2020. A handout was provided. Commissioner Kerth moved to approve the financial report. Judge Warren seconded the motion. All members present voted in the affirmative. OCCY Carry Forward Budget Plan – Mark James Mark James, Assistant Director with the Oklahoma Commission on Children and Youth (OCCY), provided an overview of the carry over funding from State Fiscal Year (SFY) 2020 and plans for its use in SFY 2021. Mr. James stated that a total of $946,809 was carried over from SFY 2020. He also stated that the carry over fund budget plan is broken down into five categories to use in SFY 2021. The first category of the budget is Program Evaluation and Database Infrastructure Development. Mr. James stated that the current database systems no longer meet the needs of the agency to make data driven decisions and measure outcomes. Each program within the agency would be evaluated to determine the most suitable database systems needed. The second category would cover personnel payroll for the remainder of the fiscal year. Some of the funds would cover the payroll of established administration personnel, and the rest of the funds would cover the payroll of a temporary employee to assist the Child Death Review Board. The third category would cover the expense of creating a State Plan for Children’s Services, as set in the Oklahoma Statues, through a professional service contract. This Plan would also serve as a template for future reports. The fourth category would cover the unexpected additional expenses of electronic equipment and IT services due to the pandemic. The fifth category would cover the cost of contracting with consultants for special projects or groups. Mr. James stated that much of the carry over funding was saved over the course of several years