HANDBOOK TEXAS COUNTY AGRICULTURAL AGENTS ASSOCIATION AFFILIATED WITH THE NATIONAL ASSOCIATION OF COUNTY AGRICULTURAL AGENTS FOREWORD The objective of this Association is to promote the professional improvement of its members and to cooperate in every manner appropriate for the welfare of Extension and to aid in building and maintaining high standards of service to the farm and ranch people of Texas and to those urban people who request our services. The information given in this handbook is valuable, especially to our new membership and we hope that you will keep it where it is readily available for reference, and that you will use it to help you keep better informed about the National Association of County Agricultural Agents and the Texas County Agricultural Agents Association. At the conclusion of their year or years in office, officers, directors and alternate directors will pass these handbooks on to their successor, since these handbooks will contain additional guidelines pertinent to their particular office. ACKNOWLEDGMENTS We are indebted to the county Extension agents of Texas who have devoted many hours of dedicated leadership tour profession and to the National Association of County Agricultural Agents and the Texas County Agricultural Agents Association. Revised 1995 ................................................Dennis W. Newton, TCAAA Secretary, CEA-Ag., Deaf Smith County Revised 1999 ............................................................... C. Jack Hunter, TCAAA President, CEA-Ag., Brazos County ...................................................................................... Brad Cowan, TCAAA Past President, CEA-Ag., Hidalgo County Revised 2000 ..................................................... C. Jack Hunter, TCAAA President 1999, CEA-Ag., Brazos County …................................................................................ Brad Cowan, TCAAA President 1998, CEA-Ag., Hidalgo County …....................................................................... Harvey Buehring, TCAAA President 1990, CEA-Ag., Nueces County Revised 2001 ..................................................... C. Jack Hunter, TCAAA President 1999, CEA-Ag., Brazos County …..................................................................................... Gary Clayton, TCAAA President 2000, CEA-Ag., Wise County Revised 2003 ...............................................Gary Bomar, TCAAA President 2001-2002, CEA-Ag, Taylor County Revised 2004 ............................... Jackie Risner, TCAAA President 2002-2003, CEA-Ag, Nacogdoches County Revised 2006 ...............................Donald W. Kelm, TCAAA President 2004-2005, CEA-Ag, McLennan County Revised 2007 ...............................................Sam Field, TCAAA President 2005-2006, CEA-Ag., Midland County Revised 2008 ..................................................Brian Cummins, TCAAA President 2006-2007, Van Zandt County Revised 2010 ......................................................... Scott Strawn, TCAAA President 2008-2009, Ochiltree County Revised 2011 ...................................................................Warren Thigpen, President 2010-2011, Bandera County Revised 2012 .......................................................... Joe G. Taylor, TCAAA President 2010-2011, Atascosa County …...............................................................................Scott Mauney, TCAAA President 2011-2012, Palo Pinto County Revised 2013 ............................................................Terry Millican, TCAAA President 2012-2013, Gaines County Revised 2018 .........................................Dr. Shane McLellan, TCAAA President 2016-2017, McLennan County …...............................................................................Tommy Yeater, TCAAA President 2017-2018, Howard County 2 | P a g e TABLE OF CONTENTS FOREWORD .............................................................................................................................................................................................................. 2 ACKNOWLEDGMENTS ......................................................................................................................................................................................... 2 TABLE OF CONTENTS .......................................................................................................................................................................................... 3 WHAT IS THE TEXAS ............................................................................................................................................................................................ 5 WHAT THE TCAAA DOES FOR YOU ................................................................................................................................................................ 5 TCAAA ORGANIZATION INFORMATION ...................................................................................................................................................... 6 SYNOPSIS OF TCAAA ORGANIZATION .......................................................................................................................................................... 7 TCAAA CONSTITUTION ..................................................................................................................................................................................... 10 TCAAA BY-LAWS .................................................................................................................................................................................................. 13 RESOLUTION OF TCAAA MEMBERSHIP ..................................................................................................................................................... 14 THE CODE OF ETHICS ........................................................................................................................................................................................ 14 TCAAA OFFICERS 2018-2019 ......................................................................................................................................................................... 15 STATE ADDRESS COORDINATOR .................................................................................................................................................................. 15 STATE WEB SITE ADMINISTRATOR ............................................................................................................................................................ 15 CALENDAR OF EVENTS & RESPONSIBILITIES ......................................................................................................................................... 16 REVISED ANNUAL MEETING ROTATION .................................................................................................................................................. 19 INSTALLATION SERVICE OFFICERS & DIRECTORS, TCAAA .............................................................................................................. 20 TCAAA COMMITTEES ......................................................................................................................................................................................... 22 TCAAA COMMITTEES AND ASSIGNMENTS ............................................................................................................................................... 23 OUTLINE OF PROCEDURES & RESPONSIBILITIES FOR TCAAA COMMITTEES ......................................................................... 24 DUTIES OF ANIMAL INDUSTRIES COMMITTEE ...................................................................................................................................... 25 DUTIES OF ANNUAL MEETING COMMITTEE ........................................................................................................................................... 26 PROGRAMS TO PRINT FOR ANNUAL MEETING ...................................................................................................................................... 27 DUTIES OF LIFE MEMBERS COMMITTEE .................................................................................................................................................. 28 DUTIES OF ASSOCIATION POLICY COMMITTEE ..................................................................................................................................... 29 DUTIES OF 4-H AND YOUTH COMMITTEE ................................................................................................................................................ 30 DUTIES OF MEMBER BENEFITS COMMITTEE ......................................................................................................................................... 31 DUTIES OF POSTER CONTEST COMMITTEE ............................................................................................................................................ 31 DUTIES OF COMMUNICATIONS COMMITTEE .......................................................................................................................................... 32 DUTIES OF RECOGNITION & AWARDS COMMITTEE ........................................................................................................................... 34 DUTIES OF LIFE MEMBER RECOGNITION COMMITEE .......................................................................................................................