THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, Thursday, April 20, 2017 7:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held April 6, 2017 B. Public Meeting held April 6, 2017 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-02/17 by Randy White Fire Chief|By-Law Officer re Accredited Superior Tanker Shuttle Service 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 2017 Council Agenda April 20, 2017 A. Notice of Committee of Adjustment Decision re Luc and Debbie Dujardin B. Notice of Committee of Adjustment Decision re Best Line Farms Ltd. C. Notice of Deferral re Buti Rezoning Application D. Notice of Public Meeting re Matthews Official Plan and Zoning By-law Amendment 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-13/17 by Bill Knifton, Chief Building Official|Drainage Superintendent re 1st Quarter Report 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. South Central Ontario Region 2016 Annual Report B. Stewardship Ontario re Industry Funding for Municipal Blue Box Recycling - 2016 C. Municipality of Port Hope Resolution re Incineration of Waste 11.1.2 Requiring Action A. Bayham Historical Society re EdisonFest B. Bayham Historical Society re Lottery Building Fund C. City of London re Waste Management Projects D. Trinity Anglican Church re Food Bank E. Museums Bayham Advisory Board & Committee Resolution 11.2 Reports to Council A. Report CAO-22/17 by Paul Shipway, CAO|Clerk re OCIF Funding – Bayham Water System B. Report CAO-23/17 by Paul Shipway, CAO|Clerk re Accessible Playground Consultation C. Report CAO-24/17 by Paul Shipway, CAO|Clerk re Smoke-Free Ontario Act D. Report CAO-25/17 by Paul Shipway, CAO|Clerk re King St. Road Allowance Between Concession 2 & 3 12. BY-LAWS 2017 Council Agenda April 20, 2017 A. By-Law 2017-035 Being a By-law to authorize the execution of a mutual drain agreement between the trustees of New Hope Baptist Church and The Corporation of the Municipality of Bayham (This by-law follows the recommendation contained within Report DS-20/15 by Margaret Underhill, Deputy Clerk|Planning Coordinator re New Hope Baptist Church Request to Rezone of April 2, 2015) B. By-Law 2017-036 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Underhill Trucking Ltd. (This by-law follows the recommendation made in Report PS-03/17 by Ed Roloson, Water|Wastewater Operations Manager during the regular meeting of Council of April 6, 2017) C. By-Law 2017-037 Being a By-law to adopt the Capital Estimates for the year 2017 D. By-Law 2017-038 Being a By-law to establish a levy for the year 2017 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof E. By-Law 2017-039 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Murray Mills Trucking & Excavating Ltd. (This by-law follows the recommendation made in Report CAO-22/17 by Paul Shipway, CAO|Clerk during the regular meeting of Council of April 20, 2017) F. By-Law 2017-040 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Evans Supply Limited (This by-law follows the recommendation made in Report CAO-22/17 by Paul Shipway, CAO|Clerk during the regular meeting of Council of April 20, 2017) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Item regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Lakeshore Line) B. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Port Burwell Parking) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-041 Being a By-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 6, 2017 7:00 p.m. 6:30 p.m. – Committee of Adjustment – A-02/17 Dujardin, A0-03/17 Best Line Farms 7:30 p.m. – Public Meeting – Planning/Zoning – Rose Buti Council recessed for a short break at 8:26 p.m. and reconvened at 8:33 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO|CLERK PAUL SHIPWAY DEPUTY CLERK | PLANNING COORDINATOR MARGARET UNDERHILL WATER|WASTEWATER OPERATIONS MANAGER ED ROLOSON CLERK’S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None 4. ANNOUNCEMENTS A. Councillor Ketchabaw commented on the new Canada 150 video available on the Municipal website on the Community Page https://www.bayham.on.ca/pages/canada-day-150 5. DELEGATIONS None 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 16, 2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the minutes of the regular meeting held February 16, 2017 be adopted. CARRIED 2017 Council Minutes April 6, 2017 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-03/17 by Ed Roloson, Water|Wastewater Operations Manager re RFQ – Maple Grove Line Road Bed Construction Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Staff Report PS-03/17 re RFQ – Maple Grove Line road bed reconstruction be received for information; AND THAT staff be directed to bring forward a by-law to authorize the execution of an agreement with Underhill Trucking Ltd. for a total of $69,050.00 + HST. CARRIED B. Report PS-04/17 by Ed Roloson, Water|Wastewater Operations Manager re Springer Hill Rd. Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Staff Report PS-04/17 re Springer Hill Road be received for information; AND THAT staff be directed to pulverize Springer Hill Road from Glen Colin Line to the railroad tracks and maintain the gravel surface as proposed until such a time that the road is reconstructed in 2018; AND THAT staff be directed to notify Malahide Township, via formal correspondence, of the 2017 works. CARRIED 2017 Council Minutes April 6, 2017 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Passing re Guenther Zoning By-Law Z659-2017 B. Notice of Passing re Schroyens Zoning By-Law Z658-2017 C. Notice of Passing re Schrijver Zoning By-Law Z657-2017 D. Notice of Public Meeting re Dujardin Minor Variance Application E. Notice of Public Meeting re Best Line Farms Ltd. Minor Variance Application F. Notice of Public Meeting re Rose Buti Zoning By-law Amendment Application Moved by: Councillor Casier Seconded by: Councillor Breyer THAT correspondence items 10.1.1-A – 10.1.1-F be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipality of Central Elgin re Fire Prevention Officer B. Thames Valley District School Board re Pupil Accommodation Review C. Elgin County re 2016 Census for Elgin County D. Elgin County re 2016 Library Usage and Statistics Report E. Ontario Association of Fire Chiefs re 2017 Municipal Officials Seminar F. Sylvia Jones, MPP re Progressive Conservative Critic for Infrastructure G. Special Olympics Ontario re Annual Report H. Ministry of Citizenship and Immigration re Order of Ontario I. John Kirby re Beachfest Municipal Approvals J. Notice re Port Burwell Marine Museum & Lighthouse Display at Queen’s Park, Toronto K. Elgin County OPP 2016 Year End Report 2017 Council Minutes April 6, 2017 L. Thames Valley District School Board Final Senior Administration Report – Elementary Pupil Accommodation Review 01 – complete report and appendices available at the following link: http://www.tvdsb.ca/files/311677/finalfsar%20epar-01.pdf) M. Municipality of Central Elgin re Conditions for Private Wells and Septic Systems on Private Lots Containing a Residence N. SCOR Media Release re SCOR AGM Focus on Collaboration and Climate Moved by: Councillor Casier Seconded by: Councillor Breyer THAT correspondence items 11.1.1-A – 11.1.1-N be received for information. CARRIED 11.1.2 Requiring Action A. Port Burwell Historical Society re Canada 150 Parade and Celebration Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Notification of Special Event and Event Road Closure Request Form from Port Burwell Historical Society be received for information; AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell Historical Society for permission to use the streets within Port Burwell for the Canada 150 Parade to be held Saturday, July 1, 2017 at 12:30 p.m., subject to the provision of proof of liability insurance coverage in the amount of $2 million naming the Municipality of Bayham as additional insured; AND THAT Wellington Street from Elizabeth Street to Robinson Street, Robinson Street from Wellington Street to Brock Street, Brock Street from Robinson Street to Erieus Street and Erieus Street from Brock Street to Pitt Street be temporarily closed during the parade between 11:30 a.m.